عباس اسماعيل

• Established and maintained a centralized document control system, ensuring accuracy,
accessibility, and compliance across all project documentation.
• Developed and implemented document control procedures and workflows, including
version control, naming conventions, and access permissions to maintain document
integrity.
• Coordinated the receipt, logging, distribution, and retrieval of documents, streamlining
communication and information flow among internal teams, external stakeholders, and
auditors.
• Organized and managed both electronic and physical filing systems, conducting regular
quality checks to ensure completeness and accuracy of records.
• Collaborated with project managers, engineers, and discipline leads to align documentation
with project requirements, proposals, and deliverables.
• Prepared and submitted correspondence, transmittals, weekly progress reports, monthly
invoices, and minutes of meetings to support client communication and project tracking.
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Assisted in the preparation of technical and commercial proposals, contributing to
successful project bids and client satisfaction.
• Monitored and tracked document access history while ensuring secure handling of sensitive
information.
• Coordinated logistics, site surveys, manpower approvals, and resource requirements to
support project execution and team efficiency.
• Provided training and ongoing support to staff on document control systems and processes,
ensuring compliance and effective usage.
• Supported project managers with timesheet management, approvals, and progress
monitoring to align with project schedules and milestones.
• Performed additional administrative and project support tasks as assigned by management,
ensuring flexibility and adaptability to evolving project needs.

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Assisted the Document Control Coordinator (DCC) in filing, organizing, and maintaining
project documentation to ensure accuracy and compliance.
• Coordinated with Fichtner Germany, SSEM Riyadh, and contractors offices to manage the
submission, approval, and distribution of project documents.
• Supported the Project Site Manager and engineers by facilitating document flow,
correspondence, and administrative requirements to enable smooth engineering
operations.
• Prepared project-related correspondence, including letters, transmittals, and reports, in line
with project standards and client requirements.
• Supervised document controllers in proper filing, storage, and maintenance of project
records and reports.
• Developed and maintained the Weekly Time Control Schedule based on inputs from project
managers, engineers, and supervisors; ensured timely preparation and submission of
weekly and monthly timesheets in compliance with approved schedules and PAFs.
• Monitored, reviewed, and audited timesheets, petty cash records, and related financial
documents to ensure accuracy and accountability.
• Provided HR and administrative support, including staff scheduling, manpower
coordination, and preparation of minutes of meetings (MOMs) and forecasts.
• Facilitated the flow of documents between internal teams and external stakeholders,
ensuring timely retrieval of records for project teams and auditors.
• Delivered training and ongoing support on document control systems and processes,
enhancing team efficiency and compliance.

• Managed complex inter-office and international document coordination between the lead
consultant (Fichtner Germany) and major contractors (Doosan, Samsung, Sepco III Riyadh),
expediting critical document approval cycles.
• Supervised the Document Control team, implementing best practices for secure filing and
maintenance of all project reports and critical documents to ensure audit readiness.
• Provided high-level administrative support to the Project Site Manager and Engineers,
facilitating the efficient execution of technical duties and accelerating task completion.
• Oversaw all time and resource control documentation, accurately preparing and verifying
weekly timesheets and the Communication Departments Time Control Schedule to achieve
100% compliance.
• Functioned as Purchase Manager, procuring essential project materials and equipment
while strategically managing vendor relationships to ensure cost-effectiveness (e.g.,
achieving a 10%reduction in administration costs).
• Executed all official project correspondence (letters and transmittals) and managed key HR
administrative tasks, including drafting Minutes of Meetings (MOMs) for executive
leadership.
• Managed and audited monthly financial documentation, including petty cash reconciliation,
to guarantee financial transparency and accountability within project administrative
budgets.

• Translated English-Arabic project documents with technical accuracy, ensuring clarity and
compliance with industry terminology.
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Applied CAT tools and translation memory systems to maintain consistency and efficiency in
multilingual documentation.
• Collaborated with project managers and engineers to align communication and translation
needs with project objectives.
• Prepared weekly control schedules, timesheets, and reports; audited monthly petty cash to
ensure accuracy and accountability.
• Drafted project correspondence, including letters and transmittals, in line with project
requirements.