HR
Abdulla Fouad Holding Company
مجموع سنوات الخبرة :19 years, 3 أشهر
Received shortlisted candidates for hiring to process and to complete the required documents.
•Accumulating candidate documents to create e file and to hand over to the personnel dept. joining date.
•Ensuring Emp. Offer, request filling vacancy for and hiring decision form signed by Mgrs.
•Coordinated with various divisions, departments and project end-users for technical interviews, etc.
•Constant follow up and coordinating with the agent and the candidate update send to Div.
•Arranging hotel bookings and airport pick up.
•Maintained Recruitment personnel files and the e files.
•Developed and maintain relationship with employment agencies and other recruitment sources.
•Coordinate the resolution of specific policy-related and procedural problems and inquires.
•Goal maintaining track record of resumes in “Applicant Tracking “
Prepare and maintain a proper filing system, hard copy and electronic, in respect to all incoming and outgoing documents related to the company.
•Receives phone calls and visitors. Setting and fixing appointments for the Manager and as well as out-going travels.
•Types all kinds of correspondence, Company forms using word processing machines. Simple letters may be self-composed, more complex transcribed from hand written drafts of form.
•Creates and maintains filing systems, records, and indices. Keep reference files up to date.
•Provide accurate administrative and secretary services to the managing director.
•Make travel arrangements & reservations for ARAMCO employees such as their Out of Kingdom courses and Business trips.
•Operates a personal computer as required to perform work assignments.
•Responsible in receiving fax letters and inter-department memos sorts, logs and distributes as requires.
•Updating monthly telephone directories and car registrations.
•Overlook the necessary purchase of office stationary.
•Monitoring the movement of files to and from different head office entities and ensuring the smooth flow of file inside and outside the department.
•Take needful coordination and action on all documents coming for action.
•Arranged/Remind Manager’s meeting daily schedule.
•Secures and presents information as requested from files, records and indices, including follow-up confidential matter.
•Provide all clerical and administrative assistance for Assistant Superintendent, which mainly include routine correspondence, attend telephone calls, follow-up, coordination etc. Also, provide needful clerical assistance to Unit Heads within the Section.
•Generate and submit various Reports vital for the Section like Weekend Activity Report and Weekly Job Completion Report.
•Updating, weekly, monthly and quarterly safety report given from the supervisors.
•Assigned in Dhahran Utilities Department under AC Services Division and prepares and maintains daily report using SAP (System Application Product) and submitted to the Superintendents and DUD Manager
Goal maintaining track record of “Applicants Tracking System”
•Joining Coordination & Supervision - Coordinating with Accommodation and transportation unit, supervising HR Support staff to ensure smooth arrival/ joining of newly hired employees including tickets, visa delivery, airport pick-up, accommodation arrangements, joining documentation.
•Reporting - Responsible for generating various weekly and monthly reports information related to status, mobilization and new hiring.
•Coordinating events such as meetings, internal trainings, and new employees’ orientation.
courses: TRAININGS ATTENDED Office Management and Secretarial Skills (Passed) Flexation – Dubai