procurement logistics specialist
pure beverages industry company ( IVAL water)
Total years of experience :10 years, 5 Months
procedures for the procurement cycle to minimize potential risks.
Manage procurement budget and track expenses: This role includes managing the procurement budget, tracking expenses, and reporting on cost savings achieved through effective procurement strategies. Cultivate strong relationships with key suppliers: This role emphasizes building strong relationships with key suppliers, monitoring their performance, and working collaboratively to address any issues that may arise.
Monitor stock levels and materials consumption: This role involves closely monitoring stock levels and analyzing materials consumption through regular analysis reports.
Daily Procurement Roles:
Implement pre‐defined methods, processes & systems: This role entails implementing pre‐defined methods, processes, and systems for desired competence, with support from team leads or senior staff. Develop and implement procurement strategies: This role requires developing and implementing procurement strategies to ensure a continuous supply of raw and packaging materials that align with organizational objectives.
Identify and evaluate potential vendors: This role involves identifying and pre‐qualifying potential vendors, evaluating their suitability based on quality, cost, and timely delivery, and ensuring that all supply sources meet the organization's requirements.
Manage and maintain supplier relationships: This role includes managing and maintaining supplier relationships to ensure a consistent supply of high‐quality products.
Negotiate contracts: This role entails negotiating contracts with suppliers to ensure cost‐effectiveness and timely delivery of products.
Monitor market trends and price fluctuations: This role requires monitoring market trends and price fluctuations to inform decision making and ensure competitiveness.
Collaborate with other departments: This role involves collaborating with other departments to ensure that procurement activities support overall organizational strategies and objectives.
Ensure compliance with food safety and quality regulations: This role includes ensuring compliance with all food safety and quality regulations.
Analyze and evaluate supplier performance: This role entails analyzing and evaluating supplier performance to optimize supplier selection and relationships.
Prepare and manage reports: This role involves preparing and managing daily, monthly, and quarterly reports related to procurement activities.
Assess and understand procurement requirements: This role requires assessing and understanding the procurement requirements of the entire plant department.
Oversee acquisition of materials and services: This role involves overseeing the acquisition of raw materials, resources, goods, and services for manufactured goods.
Manage purchasing and procurement budgets: This role includes managing the purchasing of goods, services, supplies, and materials required for daily operations and managing procurement budgets, strategies, and payment processes.
Optimize procure‐to‐pay process: This role entails managing the entire procure‐to‐pay process, including requisitioning, purchasing, receiving, invoicing, and payment for goods and services.
Track key metrics and KPIs: This role requires tracking key metrics and Key Performance Indicators (KPIs) to reduce costs.
Optimize workflows and automation processes: This role involves optimizing workflows and automation processes to save time and money.
Ensure compliance with regulations: This role includes ensuring compliance with relevant regulations, standards, and laws.
Collaborate for continuous improvement: This role involves collaborating to identify opportunities for continuous improvement of systems, processes, and practices, taking into account leading practices and cost reduction.
Classify all items in the invoice to be match to Saudi Customs.
Harmonized Tariff codes to employ the correct duties category.
Register the customs declarations into the Saudi customs site (FASAH).
Reviewing & checking all the dutiable shipments invoices line by line & all the entered data &
Customs HS codes have been correctly entered.
Follow up with airport staff and ensure them 100% correct data record in customs in order to
give error free services to our external customers.
Follow up with airport Deliver Order collector timely collect D/O from airline.
Handle all of (FCL/LCL/NCL) shipments according to the delivery terms (EXW-FCA-FOB).
Handle all of the required Pre-import approvals such ( Agricultural - Medicals, others ...
Review & confirm all of shipping docs before submitted to customs authorities in order to
release shipments in time .
Preparing customs docs for Import & Export shpt. Coordinating with Customs clearance
broker .
Coordinating with the transport department to get the trucks for delivering the goods on time
to all customers.
Implementation of industrial exemptions.
Arrange and apply for the FASAH and make sure that we got the approval before moving any
chemical shipment.
Review & confirm the required shipping docs with foreign suppliers. Implement products
registration with SFDA.
Implement products registration with SABER. Implement products registration with QM.
Handling customs clearance for all shipments (through Riyadh Dry port, Riyadh Airport,
Jeddah & Dammam Sea port).
Checking & clearing ‘Pledges’ (TAHUD) for original documents & payment proof.
Follow up and express return of empty containers to shipping lines to avoid detentions.
Coordinating with Customs clearance broker.
Negotiate to get the best rates from freight forwarder and shipping line.
Entering vouchers to Accounting system.
Co-coordinating with higher management for collection and follow up information.
Checking payments of companies.
Helping in audit of company to by submitting appropriate reports.
Operation team member
-Classify all items in the invoice to be match to Saudi Customs. Harmonized Tariff -codes to employ
the correct duties category.
-Coordinating with the transport department to get the trucks for delivering the goods on time to all
customers.
-Coordinating with Customs clearance broker.
- Follow up with airport staff and ensure them 100% correct data record in customs in order to give
error free services to our external customers.
- Follow up with airport Deliver Order collector timely collect D/O from airline.
- Co-coordinating with higher management for collection and follow up information
• Classify all items in the invoice to be match to Saudi Customs. Harmonized Tariff codes to employ the correct duties category.
• Register the customs declarations into the Saudi customs site (FASAH).
• Reviewing & checking all the dutiable shipments invoices line by line & all the entered data & Customs HS codes have been correctly entered.
• Follow up clients at all steps to give clear figure about his deal.
• On time feedback and reaction to clients requests, problems, and Needs via mail and phone.
• Responsible to timely send shipments updates to customers.
• Follow up with airport staff and ensure them 100% correct data record in customs in order to give error free services to our external customers.
• Follow up with airport Deliver Order collector timely collect D/O from airline
• Coordinating with the transport department to get the trucks for delivering the goods on time to all customers.
• Coordinate with airline and check arrival of shipments
• Implementation of industrial exemptions.
• Arrange and apply for the FASAH and make sure that we got the approval before moving any chemical shipment.
Preparing freight file according to Inco terms ( CIF - C&F- EX work ).
• Review & confirm the required shipping docs with foreign suppliers.
• Implement products registration with SFDA.
• Implement products registration with SABER.
• Implement products registration with QM.
• Review & confirm allof shipping docs before submitted tocustoms authorities inorder to release shipments in time.
• Handling customs clearance for all shipments (through Riyadh Dry port, Riyadh Airport, Jeddah & Dammam Sea port).
• Checking & clearing ‘Pledges’ (TAHUD) for original documents & payment proof.
• Follow up and express return of empty containers to shipping lines to avoid detentions.
• Coordinating with Customs clearance broker.
• Negotiate to get the best rates from freight forwarder and shipping line.
• Responsible for handling all cash transactions.
• Making accounting journal entries.
• Co-coordinating with higher management for collection and follow up information.
• Helping in audit of company to by submitting appropriate reports
Studying accounting