shamshuddin حكيم

Preparing Transmittal for Submission of Drawings.
Filing of Documents
In-charge of filing and submission of documents to client in the Engineering department.
Coordinated with the clients to meet deadlines for document submission.
File and maintain the existing Engineering documents together with incoming documents, in an orderly and controlled manner.
File all incoming and outgoing documents & procedure distribution copies.
Preparing Punch List for Work Completion
Maintain, update, necessary technical information for company’s Intranet program.
Handling all typing jobs like Quotation, Delivery Note, Purchase Order and other office related job. Distribution outgoing and incoming correspondence and filing in proper place.
Maintain and up to date records of all sections individually.
Handle all kinds of communication by preparing memos of internal & external, within company and various clients.
Prepare weekly, monthly status reports of Safety Function, Civil & Mechanical activities.
Preparation of Weekly, Monthly reports which includes all the information about the Daily activities.
Communication with the concerned contractors as needed.
Keeping correspondence with all the departments and making of schedules and arranging the meeting with one department to another as per Managers Instructions.
Ensure accurate maintenance of master duplication and transmittal status logs at all times.
Taking care of incoming matters and present it with summary.
Appropriate record and update of every action on priority basis.
Day to day official correspondence.
Making arrangements of flight, hotel and rent a cars booking according to the travel trips of the management and visits of the customers accordingly.
Good exposure to the latest Automated Office Environment.