Purchasing Officer
Baker Hughes - Saudi Arabia
Total years of experience :12 years, 3 Months
• Research potential vendors
• Compare and evaluate offers from suppliers
• Negotiate contract terms of agreement and pricing
• Track orders and ensure timely delivery
• Review quality of purchased products
• Enter order details (e.g. vendors, quantities, prices) into internal databases
• Maintain updated records of purchased products, delivery information and invoices
• Prepare reports on purchases, including cost analyses
• Monitor stock levels and place orders as needed
• Coordinate with warehouse staff to ensure proper storage
• Attend trade shows and exhibitions to stay up-to-date with industry trends
• Review and verify invoices and check requests
• Sort, code and match invoices
• Set invoices up for payment
• Track expenses and process expense reports
• Reconcile accounts payable transactions
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain vendor files
• Correspond with vendors and respond to inquiries
• Provide supporting documentation for audits
• Handling accounts of 4 branches included Head Office
• Preparation of final accounts of each branch and preparing Consolidated accounts
• Dealing with banking matters
• To Work on Mark up, Direct Marketing Expenses, Provisions & Accruals, depreciation, Income Tax, inventory consumption on monthly basis
• Monthly closing of accounts and carrying out physical checks
• Finalizing distributor freight, distributor incentives and sales team incentives
• Verification and posting of journal entries entered by staff for each branch and at Head office level
• Maintaining cash account (All payments and receipts)
• Maintain petty cash
• Maintaining customer ledgers and follow up for recoveries based on Aging analysis
• Getting accounts audited
• Assisting in preparation of annual business plan in coordination with all relevant heads
• Assisting in preparing Revise Budget/ Estimates and Balance of the Year Analysis for sales and profits
• Carrying out monthly variation analysis and its reporting
• Analysis of financial statements through ratio analysis and commentary over the results
• Historical trend analysis
• Performance monitoring throughout the year against business plan
• Zone wise & product wise - Sales Analysis - Daily, weekly and monthly basis.
• Zone wise & product wise profit & loss on monthly basis
• Reports: Variance Report, Accounts Validation Report, Balance Sheet & Profit & Loss Review, Accounts Aging, Comparative Statements, monthly Stock Taking Report and others as required from time to time