Accountant Cum Office Administrator
AL- AMBROSE READYMADE & TEXTILES CO
Total years of experience :18 years, 8 Months
01. Systematic recording of financial transactions. Prepare and submission a regular report’s on weekly and monthly basis.
02. Certify vouchers, bills, statement of accounts, trial balance and other financial statement and records.
03. Undertake all relevant matters assigned by the Operation Manager.
04. Maintain an updated inventory of all supplies and prepare guidelines for proper reporting task.
05. Supervise overall administrative activities related to Office implementation.
06. Overseeing calculating and prepare staff time records.
07. Carry out other relevant tasks including translation.
08. interpretation as assigned by the Operation Manager
01. Shipping documentation - Supplying our carriers with commercial invoice
needed for customs. Sending customer dispatch notes for their shipments.
02. Email and Internet research abilities, E-mail staff and customer documentation,
03. Making and Receiving telephone calls, requesting booking in slots and general.
04. Filing. File daily pick slips, dispatch info forms etc.
05. Returns - Preparing commercial invoices
06. Record all work wear and safety shoes/boots issued to warehouse personnel.
07. Maintain and manage the work wear stock.
08. Record and file van records and fuel costs on a daily/weekly basis
09. Collate and file all forklift check sheets
10. Carry out any other work as requested by Warehouse administrator supervisor.
⫸ Arranges management interviews by coordinating schedules; arranges travel, lodging, and meals; escorting applicant to interviews; arranging community tours.
⫸ Make demand letter for overseas recruitment and follow up approval from consent embassy.
⫸ Coordinate with recruitment agency from overseas.
⫸ Facilitate all Personnel Requisitions and new hires.
⫸ Review final hiring paperwork for accuracy and completeness.
⫸ Checking references, making an offer, and taking care of final documentation.
⫸ Obtain departmental approval to make the offer, including salary level.
⫸ Review internal equity and external market data with HR Manager to make fair salary offer.
⫸ Coordinate all VISA immigration processing issues for employees in need of these services.
⫸ Provide feedback immigration issues, visa rejected or non- selected applicants who were interviewed through local hire and overseas agencies.
⫸ Ensure all new employees complete the required paperwork pertaining to personnel
⫸ Data entry of all new hires employees and creating (EMP #) update of all changes in SAP.
⫸ Employee personnel file will hand over to filing clerk while updated in SAP (System Administration Program)
⫸ Process all employee contracts and salary addendums as per the same offer letter and receiving acknowledgment from the employee.
⫸ Follow up new hire employee entry formality medical, insurance, fingerprint, etc.
⫸ Coordinate with Training manager for new employee training purpose.
⫸ Coordinate with all operation managers for new hire employee allocation. While employee done the HR formalities.
⫸ Ensure confidentiality of all personnel records.
⫸ Provide new hire employee support documents while applying OHS card.
⫸ Arranged Original passport with supporting documents for residence visa stamp purpose. (New hire & old Employee).
⫸ Monitoring IN & OUT time management to make time Sheet process.
⫸ Updating proper report to the HR Management by weekly and monthly basis.
⫸ Handling repatriation Exit interview while employee repatriating. Make invoice and arrange air ticket through agency and follow up on daily basis.
⫸ Exit interview report handover to the HR management for final approval.
VARIOUS RESPONSIBILITIES UNDER TAKE UNDER HR-MANAGEMENT.
⫸ Provide system reports as requested.
⫸ Control documentation produced internally and externally.
⫸ Maintain and accurately update information and reporting to HR Manager.
⫸ Assist and guide project team in the utilization of the update data management.
⫸ Provide a high standard of service across the company.
⫸ Manage the Organization's front office effectively
⫸ Promptly, accurately, professionally and courteously receives all telephone calls and visitors.
⫸ Promptly assesses all received calls/inquiries and directs and/or records and relays messages.
⫸ Provide a wide variety of routine to moderately difficult administrative support
Functions.
⫸ Receive and distribute incoming and outgoing mail Setup conference calls.
⫸ Maintain daily staff registers.
⫸ Ensures that confidentiality of data collected and stored is maintained.
⫸ Assures protection of the systems and data by performing at least one system back up per day.
⫸ Carries out any lawful and reasonable instruction as instructed by reporting line.
⫸ Assists when and where necessary in developing improved patient records management.
⫸ Produces weekly/monthly data sets to be sent to the HR Management.
⫸ Ensure technology is accessible and equipped with current hardware and software Main Activities:
⫸ Be familiar with network operating system.
⫸ Provide orientation to new users of existing technology.
⫸ Train staff about potential uses of existing technology.
⫸ Train staff about new and potential use.
⫸ Provide individual training and support on request.
⫸ Receive, direct and relay telephone messages and fax messages.
⫸ Direct the general public to the appropriate staff member.
⫸ Maintain the general filing system and file all correspondence.
⫸ Assist in the planning and preparation of meetings, conferences and conference
Telephone calls.
⫸ Maintain an adequate inventory of office supplies.
⫸ Respond to public inquiries.
⫸ Other duties as assigned.
Course of business development Since 2001 - 2004
courses: Certificate Course in MS Office (Two months training Course