Assistant Property Manager
Al Daheri Group
Total des années d'expérience :12 years, 2 Mois
Achieving financial objectives by collecting rents, paying bills, forecasting requirements, preparing an annual budget, scheduling expenditures, analyzing variances and initiating corrective action. Attracts tenants by advertising vacancies, obtaining referrals from current tenants, explaining advantages of location and services, showing units. Preparing the Ejari from the system and arranging it for signature with all supporting documents. Passing Rental Journal entries in the system and made sure the accounts matching. Maintain property by investigating and resolving tenant complaints, enforcing rules of occupancy, inspecting vacant units and completing repairs, planning renovations, contracting with service providers. Daily basis visit the building and checked the performance and quality of the work carried out by the maintenance team / service provider and ensure building is in Healthy condition. Follow the helpdesk operator and checked all the complaints has been attended and take feedback from the tenants about quality of the works executed. Allocating preventive and reactive call complaints to Supervisor. Preparing and executing planned maintenance schedule (Monthly, Half yearly & annually) for all Building assets (MEP and civil works) including Third Party service provider including cleaning, security, lifts, firefighting etc. Ensure all the daily complaints has to be updated at help-desk. Reviewing daily maintenance reports and follow the pending complaints with supervisor. To check apartment while checking out and prepare condition report to submit the tenant with cost involved for rectification. Liaising with PRO for making the legal action for the returned cheques
• Compile and analyze financial information to prepare Journal Entries to Accounts.
• Accurately record cash transactions like Cash payment vouchers, Purchase vouchers, Receipt vouchers, Journal vouchers, and Petty cash. etc.
• Ensure appropriate documentation for all transactions and ensure payments are made against terms & conditions by the clients.
• Responsible for Accounts payable, Accounts receivable and directly co-coordinating with the Financial Controller.
• Ensure Intercompany accounts are reconciled on a regular basis to make sure that all transactions are recorded appropriately.
• Ascertain the Credit card receipt by checking statements received from Network international.
• Calculate and Update daily revenue of the outlet and ascertaining the cash receipt and credit Card receipt.
• Maintain Prepaid Schedule, Amortization Statement and monthly accrual Transaction.
• Maintain Staff records, Prepare Monthly staff payroll and make sure any adjustments such as loan deduction, Increment and attendance of the staffs.
• Prepare annual leave salary, air ticket, staff loan schedule and of end of service benefit of the staff as per company policies.
● Prepare WPS payroll and process the salary payment through the WPS.
● Assist to prepare LC and Prepare remittance letters in difference currencies.
● Prepare Debit note and passing the necessary entry in the books.
● Perform online access of the Company’s bank Account and make sure charges of the Telegraphic transfers other Payments.
● Prepare Fixed Asset Table calculation as per the Company Policies.
● Coordinate with the auditor when audit is under process.
● Prepare Cash flow and MIS report.
● Assist the financial controller while preparing Profit and Loss A/c and Balance sheet with appropriate document.
Responsibilities in Real-estate Field.
• Handle the Tenancy contract of Souql Kabeer, Al Ras and Umm Sqm properties.
• Accurately record the tenancy contract for all properties.
• Collect the PDC Cheques, current dated cheques and cash receipt from the tenant and issue acknowledgements for the same.
• Follow up of receivable, posting receipts, posting of PDC.
• Understand the terms and Condition of the contract and make sure properties are rented out as per the policy.
• Record Accounting revenue entries in the system and make sure the revenues are recorded properly.
• Deposit revenue cheques on a specified date and ensure money has been credited by checking the online login facility.
• Prepare rental cash flow statement and report to the GM.
• Maintain the rental accounts and bank reconciliation on every month end.
• Prepare expense summary of each property and report to the General Manager.
• Arrange Annual Maintenance Contract for AC maintenance and swimming pool maintenance.
• Assist PRO in preparing Ejari for various properties.