TIP Assistant
Expertise France
Total years of experience :0 years, 0 Months
Expertise France: Support The fight Against Human Trafficking in The States of the Gulf of Guinea
Maintains the project’s financial accounts;
• Assists with program development and budget planning and coordinates local procurement, field accounting,
inventory management, office-sharing, and staffing activities, monitoring quality control;
• Processes monthly invoices and tracks expenses, preparing monthly financial reports for field & Home Office
personnel and senior management participating in periodic financial reviews;
• Liaises with the accounting department of Sub-Awardees to ensure project finances conform to USAID and
organizational accounting policies and facilitates open communication between finance and technical staff;
• Trains technical project coordinators regarding USAID contract and grant management requirements;
• Enters all transactions into the computerized accounting systems (QuickBooks);
• Monitors the preparation of tax payments on behalf of program staff;
• Set-Up and Installed a working Qbooks Data-Base for SPHCDA and trained the accountant on use of the software
• Serves as backstop for Home Office Finance staff and build capacity on field office accounting procedures;
• Follows up with employees regarding the outstanding advances accounts;
• Oversees program expenditure and generates financial reports from QuickBooks;
• Manages sensitive discussions with diverse and multicultural teams with clear written and oral communication
skills
• Monthly review of 12 subgrantee financial reports worth nearly $1.7 million total
• Reviews contracts for accuracy and compliance
• Facilitated staff retreat and annual work planning sessions
• Conducts periodic pipeline analysis and financial analysis for decision making and interpretation for program staff
• Supports the development of five Nigeria program workplan budgets totaling up to millions of USD annually for implementation
for a program of 109 staff and long-term consultants
• Reviews Payment Requests and Budgets to ensure accuracy, allowability, and compliance with JSI policies and USAID rules and
regulations.
• Collaborates with State/personnel team consisting of Team Leads, 3 project state coordinators, program/technical and M&E
officers, and finance team members to effectively manage program budgets totaling millions of dollars
• Provides mentoring and oversight to 15 interns over the course of the program; and
• Supports the maintenance of project inventory when necessary, including tagging equipment and furniture and tracking inventory
location and condition.
• Support other Sister Local JSI Projects with bookkeeping, financing, budgets, payments during set up. (JSI/AIDSFREE,
JSI/MEASURE EVALUATION etc)
Set up and maintained the project’s financial accounts both in USD ($) and local currency (NGN) for four projects funded by
UNFPA, UNICEF, Bill and Melinda Gates Foundation, USAID.
• Supported the Compliance Officer in quarterly, semi-annual and annual financial forecasting and budget preparation; advised
technical staff in the development of program activity budgets and tracked expenses accordingly.
• Monitored project expenses and generated financial reports on a timely basis for the Deputy Chief of Party F&A.
• Monitored transactions for compliance with donor rules and regulations and JSI policies and procedures.
Oversaw the entry of all approved transactions into the QuickBooks accounting system; prepared and closed monthly field
accounts for submission to the Home Office.
• Processed accounts payable and accounts receivable in a timely manner.
• Processed payments to vendors for goods and services; oversaw the maintenance and disbursement of petty cash.
• Monitored, analyzed and reported employees advance accounts.
• In collaboration with the Grants Manager, trained and mentored sub-recipients in grants management process, disbursements,
liquidations and compliance with donor regulations and financial reporting.
• Acted as the
Reviewed bills and related documents with the Account Assistant to ensure completeness and readiness for payment using
various USAID/TSHIP checklists.
• Drafted payment memos to facilitate vendor payments with complete attached supporting documents for review.
• Reviewed advance retirements to ensure its readiness to be paid back into JSI/TSHIP accounts and review travel advances and
expenses to ensure its readiness for approval.
• Supported trainings, workshops and meetings; registered participants in trainings, workshops and meetings; identified, verified,
and paid per diem and transport reimbursements to participants at trainings, in lieu with USAID/TSHIP guidelines and policies.
• Monitored TSHIP grantee activities, trainings, workshops and meetings.
• Drafted TSHIP sub-grantee activity monitoring reports to be shared with senior management and other relevant F&A staff.
• Created and updated withholding tax schedule with the Cost Share Accountant/Compliance Officer on a monthly basis.
• Prepared remittances to statutory government agencies (NHF, FIRS (PAYEE), PENSIONS etc.)
,