Abdullah Iqbal Ahmed

Managed incoming and outgoing mail and maintained organized document
filing systems.
Maintained document control and prepared document progress reports for
the Project Manager.
Prepared reports, memos, presentations, business correspondence, and
other administrative documents.
Maintained accurate records, files, and confidential documentation.
Managed calendars, scheduled meetings, coordinated travel arrangements,
and recorded meeting minutes.
Coordinated communication between departments, clients, vendors, and
project stakeholders.
Tracked project tasks, deadlines, status updates, and follow-up actions.
Assisted with procurement, office supplies, and vendor coordination.
Organized onboarding documentation and administrative processes for new
employees.
Improved office efficiency by streamlining administrative workflows and
procedures.

Managed incoming and outgoing correspondence, ensuring accurate logging,
distribution, and timely dispatch of project-critical documentation.
Delivered dedicated document control support to Project Management,
regularly generating and presenting document progress reports to track
deliverables and milestones.
Maintained a systematic filing and archiving structure to guarantee fast
retrieval and full traceability of all records.

System Deployment: Configured and deployed workstations, ensuring 100%
hardware and software readiness for users.
Network & Security: Managed internet connectivity and implemented
firewalls and antivirus solutions to secure company data.
Cybersecurity Training: Educated staff on security protocols and phishing
prevention, significantly reducing internal risks.
Troubleshooting: Provided rapid technical support for hardware, software,
and connectivity issues.
Set up POS software.

Developed and implemented effective processes and procedures related to
document control and management to ensure smooth project documentation
workflow.
Conducted thorough quality checks on all incoming and outgoing documents
to maintain high standards of accuracy and compliance.
Designed and established well-organized project filing systems for both
physical and electronic documents.
Collaborated closely with other documentation groups and departments to
ensure seamless coordination and consistency across the project.
Coordinated all document control activities, including the management of
technical documents, engineering drawings, isometrics, P&IDs, and
commercial correspondence.
Accurately inputted document data into standard registers and databases,
ensuring all information remained precise, complete, and up to date.
Generated various document control reports as required by the project
management team to support progress tracking and decision-making.
Typed, formatted, and prepared site documents while actively following up on
all site-related documentation needs and requirements.
Ensured that controlled copies of the latest approved documents and
drawings were promptly distributed to relevant staff, subcontractors, and
suppliers as applicable.
Maintained clear, updated records of all approved documents and drawings
along with their distribution history and status.
Preserved all documents and drawings in the Document Control office under
safe custody, preventing any damage or deterioration while ensuring easy
traceability and quick retrieval.
Maintained comprehensive project files and control logs in full compliance
with project requirements and company standards.

Maintaining Control log sheet.
Keeping soft copy and hard copy of project documents
• Stamps/receives all
pertinent documentation coming from the team.
Maintain references, correspondences and follow up files.
Maintain the logs for all incoming and outgoing transmittals and letters.
Preparation of daily, weekly and monthly reports which reflects the progress
of the Project documents. Prepare Presentations
Prepare weekly schedule to take status of site inspection.
Monitoring the attendance and preparing the Time Sheets and Over Time
reports.
Checks the status of Mechanical, electrical and instrumentation
documents.
Effectively involve in team works.
Assist the project manager in various activities to meet the project
needs.
Maintain hard copies of all technical records vendor data.
Maintain list of all available documents and drawings.
Controls the master record and updating the records.
Scrutinize all types of documents: Letters, Filled forms and related
attachments prior the signing/ approval of the business manager.
Ensure that all entries are correct. Responsible for Controlling &
Distribution of Office Stationery and PPE Personal Protective