Senior Supply Chain Executive
Emitac Healthcare Solutions
مجموع سنوات الخبرة :5 years, 8 أشهر
1. Receiving LPO details from the Sales team and processing for required approvals.
2. Create Projects /Sales orders in ERP system (Fusion/Navision) as per the defined role in the SOP
3. Planning the placement of orders based on production time, shipping lead time, promised delivery date, and site readiness to ensure timely delivery of the goods.
4. Preparing purchase orders based on best available price and quality products.
5. Maintain OSR and follow up with manufacturer to allocate best possible delivery date (ETA)
6. Floating RFQ and ensuring to Optimize shipping costs by selecting the appropriate mode, size, and time.
7. Handling shipments from manufacturers by assisting forwarders in getting due approvals (MOH, FANR, CUSTOM CLEARANCE).
8. Intimation of shipment arrival schedules to the sales, technical and logistics team to schedule delivery to end- users
9. Coordination with external stake holder and act as a liaison between the sales, stores, and logistics Department on customer queries
10. Return of defective/damaged products to the supplier and claiming to replace with new products
11. Overseeing the inventory management process, defining strategies for appropriate inventory levels, eliminating obsolete and off-spec/aging material.
12. Maintains sub inventory transfer and items allocations to their corresponding projects while abiding operational procedures
13. Reviews and classifies inventory based on movement and criticality of materials (ABC analysis) and take action to control inventory levels.
14. Prepare list of frequent order items with estimated consumption for regular vendors to smooth supply chain operations
15. Submitting supporting documents to finance for invoicing.
16. Bank Guarantees creation and submission to customers
17. Responsible for preparing and examining contracts (SLA, Consignment and Rate Contract).
18. Provide contract summaries and ensure contract execution in accordance with company policy
19. Prepare monthly and annual procurement plans and Weekly progress reports as require
1. Managing procurement of local and international items for Four restaurant chains - Ben’s Cookies, Table Otto, Café Bazza and 800 Pizza in the UAE.
2. Handling complete procurement, sourcing, and execution of all New Projects.
3. Carryout the techno-commercial evaluation of supplier’s offer, drawings, and other technical documents. (LOD, Concept Design, BOQ, MEP Drawings and etc.)
4. Negotiate for the best price without any compromise in technical and quality aspects.
5. Regular follow up and expedite delivery of items to shops,
6. Planning and ordering overseas products as well as equipment’s with lead time up to 3 months.
7. Maintaining adequate inventory to meet the new projects and sales requirements
8. Investigates discrepancies and shortages in stock to avoid any interruptions in operations.
9. Costing and Recipe management, Re- evaluation of vendors and its pricing with the objective of keeping the consumables cost at target
10. Interact with operations team to understand their requirements and support them in achieving their operational targets
11. Source and develop new suppliers, including food & nonfood item, packaging and equipment.
12. Ensured that all supply chain actions complied with the company’s policies, procedures and guidelines.
13. Ensure effective coordination between departments (Finance, Inventory, Logistics, IT and etc.)
14. Handling imports goods from UK, CHINA, and tracking shipments unless it gets delivered.
15. Follow up and ensure submission of shipping documents or Custom requirements on time to clear shipments (Certificate of Origin, Packing List, Material Data Sheet, Commercial Invoice).
16. Release POs to supplier after been duly approved and Follow up POs with suppliers until goods are received.
17. Preparing reports as requested by the Supply Chain Head / Operation Manager.
18. Responsible for preparing and examining contracts (SLA, Food and Non-Food).
19. Provide contract summaries and ensure contract execution in accordance with company policy
20. Ensure supplier registration in system and updating approved suppliers list and its price lists.
21. Prepare monthly and annual procurement plans and progress reports as required
1. Prequalification, evaluation, and re-evaluation of suppliers / vendors and ensure vendor list is updated.
2. Review all PR’s (Purchase Requisitions) assigned and obtain quotations.
3. Price Negotiation and short-list suppliers in terms of competitiveness.
4. Raise purchase orders to suppliers based on the Purchased requisition submitted by the concerned department.
5. Follow up with suppliers for timely delivery as per the agreed timeline against purchase orders.
6. Finalize weekly order status report (OSR) and highlights any changes in the delivery schedules
7. Manage Inventory and Warehouse related issues.
8. Oversee stock levels (Allocated, Released, and Available Stock)
9. Coordinate with Warehouse supervisor and outlets staff to ensure that received goods has been updated in Oracle ERP system to close purchase orders and submit invoices to finance to release the payment.
10. Coordinate with suppliers in case of discrepancy between received goods and purchase orders/ invoices
11. Ensure that all suppliers’ invoices are settled on time in coordination with the Finance Department.
12. Planning and forecasting based on last year data, seasonal factors, and Sales.
13. Compare the targeted inventory levels with the current inventory to identify the potential gaps.
14. Based on the process lead time, need to suggest an order to be placed from customer’s end. The suggestion includes quantity and shipment dates.
15. Close coordination with shipment forwarders/courier companies.
16. Follow up and ensure submission of shipping documents or Custom requirements on time to clear shipments (Certificate of Origin, Packing List, Material Data Sheet, Commercial Invoice).
17. Monitor shipments in transit if cleared upon arrival or track shipments through AWB or BL
18. Maintain shipment files, issues report and responds to Senior Management regarding shipment status.
19. Respect timelines as defined by management.
20. Coordination with sales team for anticipated orders updates
21. Evaluation and Re-evaluation of suppliers in terms of competitiveness and performance.