Senior Secretary to the Vice President Admin Affairs and Finance
PCMC (Petroleum, Chemicals and Mining Company Ltd.) - New Name of the SBG-PCMC
Total years of experience :44 years, 1 Months
We are Senior Secretary to the VP Admin Affairs and Finance and job included to coordinate with the following Disciplines:-
1. Human Resources Departent
2. Industrial and Government Relations Department
3. Procurement Department
4. Sub-Contracting Department
5. Medical Services Departement
6. Company Housing Departent
7. Training Department
8. IT Department
9. Finance Department
I have been providing all the Secretarial Services to support the VP Office and coordinate with 9 Departments for various tasks.
I take care of the Office of VP for Screening Telephone Calls, Screen In coming Mails, Writing Memos, Reports, Taking Notes for Minutes of Meetings, Prepare Business Trips and maintain accurate filling system and Contact List for the VP Office.
In addition to the above, I am responsible for Registering New Vendor for Procurement and Sub-Contracting Services in the ERP System.
I am responsible for maintaining and updating the Telephone Directory for the Company.
I take iniatives for dealing with various Department to support for meeting various requirements such writing REPORTS, Schedules, Vacation Plans, Time Sheets etc.
During the year 2009, our Company has decided to Construct a New Camp for our Labor Force which were residing at various Camps.
My duties to arrange their Accommodation, Food, Laundary, and other Services such as Logistics and Health Care etc.
During my short stay I have been able to successfully furnished and shifted 500 our staff and provided them good Food and arranged all the faclities required in a Good Camp.
Also, I was coordinating with the Catering Service Provided for Healthy and Hygiene Food.
I developed Maintenance Crew for repair and maintenance of Electrical and Mechanical Faults.
I ensured that Drinking Water Quality is maintained according to the Standards.
I ensured that SAFETY Standards are properly adhered to.
I ensured that proper and timely Health Services are provided round the clock.
During the year 2008 I was called to Jubail Branch Office to take over the Position of ISO MR (Management Representative).
During this period I have been able to Complete Company Quality Manual (according to our Business Activities) and Quality Procedures for all the Departments were completed.
Additionally we have conducted many in-house ISO Internal Audits and I have been able to successfully pass External Audits without any NCR and successfully renewed our Licence with the TUV.
During my stay I successfuly achived in reducing 25% staff in ISO Department.
During the year 2006 our Division SBG-PCM was awarded a project called YANSEB and RO II (Reverse Osmosis) at Yanbu.
I was sent on a special assignment to provide my services to the Senior Vice Presidents (Technical Affairs) at RO II Project and then moved to the our Office at LIP Yanbu to support our Operations Manager responsible various Operational and Logistice Services to the YANSAB Project .
During this tenure, I supported the Operations Managers Office and I wrote Safety Manual in English, Arabic and Urdu Languages and Various Health Bulletins in Multi Langues for our Workers and Staff.
In addition to my prime duties as Executive Secretary to the President and Managing Director for the Division, I was solely entrusted the Duties of Refined Petroleum Products Trading with Saudi Aramco and our various Offtakers at Dubai, Abu Dhabi, Lebanon etc.
My duties included to communicate with Saudi Aramco for our Quota for SPOT Cargoes and Yearly Cargoes and distribute the same to our various Offtakers. Planning/Scheduling the Lifting Schedule, Arranging Vessels (Ships), Inspection of the Ships and providing any necessary documents if required by the Saudi Aramco.
Coorrdinating with the Shipping Agents for Documentations, Lifting of theCargo and finally Invoicing. We dealt with Saudi Aramco for Fuel Oil, Diesel (Gas Oil), Jet Fuel and Sulfur from Yanbu, Ras Tanura and SASREF Jubail.
I was selected to provide Secretary Services to the President and Managing Director of Saudi Binladin Group (PCM Division) at Jeddah, Head Office.
My duties included to Screen Telephone Calls, Screen Mails, Arrange Hotel Reservations and Flight Reservations.
Also, I was involved for preparing Board of Directors Meeting Papers. Sometimes I was called in by the Corporate Office for any Task they require.
I worked for Legal Department, Corporate Office for 9 months to help providing necessary information to the US Legal Experts for our DIVISION .
Apart from the above, I was taking care of the Offices of the Deputy Managing Director, Vice President Industrial Services, Vice President International Business and Vice President Technical Affairs for their day to day business activities.
I joined a new Company intending for doing business for Perfumes and Cosmetics.
The GM had 25 of years in this field and they offered me job for forming a new company.
I have provided all the secretarial services and arranged all the Travel Itineraries and Hotel Reservations for outgoing Executives and incoming Valuable Guests.
I have prepared all the intrdocuctory brochure for the company.
I was preparing all the DRAFT Letter for GM approval on daily basis.
Prepare various Presentation for the new company and agreements....
I was reporting to the Manager Operations and my job included:-
1. All the Secretarial Work for the Department
2. Taking care of the Various Superintendents for all Area A, B, C and Utilities.
3. Taking care of Operation Building including Central Control Room for Maintenance and Cleanliness.
4. I keep sufficient stock of Stationery for the Department.
5. Take care of the Incoming and Outgoing Mails
6. Take care of Salary Pay Cheques for the whole Operations Department (total 322 staff).
7. Responsible for smooth Running Office Equipments.
8. Arrange Stafety Award for the Operation Staff
9. Collect annual Gifts for the staff and distribute accordingly.
10. Prepare Annual Leave Schecule
11. Prepare Shift Roster
12. Take Care of the Conference Room
13. Take Care of the Department Vehicles
14. Arrange Plant Visits
I worked with Superintendent Process Engineering Department.
My duties were included:-
1. Take care of the office of the Superintendent.
2. Take care of the 4 Supervisor
3. Take care of 32 Process Engineers
4. Take Care of Department Vehicles and Bicycles for day to day use.
5. Arrange Stationery and Coverall for the Staff.
6. Type all the Reports (Daily, Weekly and Monthly) for all the Engineers (Area Wise).
7. Prepare Annual Vacation Plan
8. Take care of the Incoming and Outgoing Mails.
I was assigned to take care of the Office the Chairman of the Board of Director, Mr. Abdul Aziz Abdulllah Al-Turki, who was then Secretary General OAPEC, Governor Saudi Arabia for OPEC and Deputy Minister at Ministry of Petroleum, Riyadh, KSA.
This tasks was the highest position that I have ever enjoyed and fully satisfed H.E. The Deputy Ministr.
During this period, I have been preparing all the Documents for Board of Directors Meeting and Travel Arrangement of H.E. The Deputy Ministry and Coordinating with all the Middle Eastern Petroleum Ministers for various Tasks.
I was assigned to report to the Career Development Superintendent who later on became Training Manager.
I support all the secretarial Services pertaining to the CD Superintendent Office.
I was typing all the Personal Data Sheets for Saudi Engineers / Professionals, Career Interest Forms and Forecast of Potentials etc.
Also, I was communicating with Mobil Office at USA for various queries of our Professional Studying at San Diego for English Language.
My Department Manager has selected me to work for his Office. My jobs included to look after Training Manager Office and provide Secretarial Services.
In addition to the Training Manager, I was taking care of Care Development Advisor for his day to day activities for Training (In-House /Out of Kingdom) and placing of Saudi Engineering / Professionals.
During my short stay with the Training Manager I have organized his filing system from 304 to 185 files for efficiency and accuracy.
I was assigned to the Maintenance Training Supervisor who is responsible for the following Disciplines:-
1. Electrical Department
2. Instrumentation Department
3. Machinist Department
4. Soft Trades
Administratively we report to the Training Manager and functionally we coordinate with the Superintendent Maintenance Department.
My duties included to do all the Clerical Work for the Maintenance Training Supervisor and provide all the services for the Foreign Instructors such as Preparing Modules for the Maintenance Trainees. Typing all the materials for Instructors and making photocopies, book binding.
I was responsible for maintaining the Attendance Record through MIMIC (Mobil Exxon Integrated System).
I was responsible for Department Vehicles (such as Maintenance, Gasoline etc.)
I served as Stenographer to the Branch Manager and my duties were included:-
1. Take dictation for general correspondence and typ all the Commercial Letters to various Clients.
2. Taking Care of Regional Manager Office Secretarial duties.
3. Staff Administrative Duties
4. Logistics
5. Public Relationing
6. Type Annual Appraisal for the Branch.
7. Arrange Hotel Booking for the Guests.
I jointed Fluor Arabia Ltd. as Executive Secretary, where I got Word Processing Training from Al-Jeraisy Computer, Dammam and assigned at Saudi Aramco, Training Department at Dhahran.
Duties were included:-
1. Typing English Books for Saudis
PSRD is considting of an Orthopaedic Clinic, Workshop for manufacturing Limbs, Shoes etc and a school.
I worked with the Director as Stenographer, my job included to take dictation and transcribe the letters and reports.
Other Administrative duties included to take care of the customers, clients, receiving telephone calls.
Worked as Secretary to the Managing Director, job included to take Dictation and transcribe the Memos, Letters and Reports.
Also, I establish complete Filing System and take care of customers and followup with Banks and other companies for various enquiries.
I worked as a Secretary to the Branch Manager.
I worked with the Deputy Director General (Land and Litigation) as Stenographer.
Job included to take dictation and trnscribe and carry out various administrative and clerical duties.
Repeated the Course for more awareness.
Attended a Five Days Extensive Course for Quality Management Systems Auditors / Lead Auditor Training Course (Based on ISO 9001:2008) by Nigel Bauer And Associates (International Quality Improvement Training and Consultancy Services).
Attended a Training Course for a total of 35 contact hours on Fundamentals of Project Management - Project Management Soft Skills "Doing Skills" and "Being Skills" conducted by the President and CEO PMCTQUEST (Canada/Oman).
Attending a total of 35 contact hours on Fundamentals of Project Management "Project Management for Functional and Support Managers" - Managing for Results by the Founder and CEO of PCMCTQUEST LLC. (Canada/Oman).
Appreciation Certificate for preparing a SAFETY MANUAL in Arabic, English and Urdu Languages.
Attended an Internal Quality Auditing (ISO 9001:2000) Course by TUV (National Inspection and Technical Testing Co. Ltd.) (FAHSS / TUV) Dammam
Attended a Training Course on ISO 9001 Awareness (Year 2000 Version) conducted by National Inspection and Technical Testing Co. Ltd. (FAHSS / TUV), Dammam.
Awarded Appreciation Certificate for Conducting ISO Internal Audits from March, 2007 through December, 2007.
Attended a Leadership Training (Managing Health and Safety) conducted by YANSAB K-007 Project.
I studied ICMA Part I from ICMA Lahore and could not continue due to selection at abroad.
Completed a Six Week Course of Study in ARABIC AS A FOREIGN LANGUAGE (ADVANCE LEVEL) arranged by Royal Commission for Jubail and Yanbu, Directorate General for Yanbu Project, Education Services Department........
Attended a Six Week Course of Study in ARABIC AS A FOREIGN LANGUAGE (INTERMEDIATE LEVEL) arranged by the Royal Commission for Jubail and Yanbu, Directorate General For Yanbu Project - Education Services Department.
Attended a Six Week Course of Study in ARABIC LANGUAGE (BEGINING) arranged by the Royal Commission for Jubail and Yanbu, Directorate General for Yanbu Project, - Education Services Department.
I studied Master of English (Literature) from Niazi Academy Lahore.
20 Hours Training as WANG Word Processing Training for Saudi Aramco Project Requirement.
Attended a Development Course for Secretaries.
I have done my Bachelor of Arts from Punjab University, Lahore, Pakistan
Attended Training Course for Technical Knowhow in the field of Black and White Photography (STILL).
