Business Development Manager
ARABIAN EXPERTS CONTRACTING ESTABLISHMENT
Total des années d'expérience :17 years, 5 Mois
Looking for Projects, Planning for dispatch of manpower, Daily visiting site to check labors and supervise them.
To support HR Manager with the emails feedback
To look after the company follow ups & updates with the Government Field.
To deal with external parties for company needs.
To assist company employees with their needs and requests
To control the attendance history
To solve company problems with the external parties.
To assist CEO with the given tasks.
• To assist the employees and labors of the company with their requests.
• To deliver daily attendance reports to the HR Manager.
• To monitor and update the data of attendance machines by adding information of the employees and labors for KSA Branches. ( Face detection )
• To Conduct interviews of the candidates according to the need of the vacant position in the company.
• To monitor the employee files ( Archiving ) and update there files accordingly which requires to complete a employee file.
• To deal with overseas agencies for the recruitment process.
• To Coordinate with tasks given by the Managers.
• Preparing Contracts for the Corporate sectors.
• Receiving fax and dispatching to the particular departments.
• Organize and file paperwork, documents and computer-based information.
• Manage, monitor and controlling the customer requests for meeting rooms.
• Making the reservations for the meeting room for the clients from Corporate sectors and locally.
• Follow up with clients for the renewal of contracts.
• Creating Meeting minutes and sales reports monthly.
• Assisting the department colleagues with their needs and requests.
• To plan, manage and ensure the appropriate implementation of organization wide policies and procedures and work with heads of departments to help drive operational excellence and process efficiency.
• Providing a high quality and responsive research consultancy to the whole organization.
• Monitoring, reviewing and evaluating the implementation of policy.
• Undertaking or contributing to other tasks as allocated by the CAO (Chief Administrative Officer) or Policy & Procedures Department Manager.
Executive Assistant ( Business Development Department )
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Organize and file paperwork, documents and computer-based information
• Screen and handle telephone calls, enquiries and requests
• Organize and maintain diaries and make appointments
• Handle incoming email, faxes and post
• Organize and attend meetings (when required) and ensure that manager is well-prepared for meetings
• Arrange travel and accommodation plans for the manager
• Communicate on behalf of the manager with both internal and external customers as required
• Maintain stationary and equipment supplies
Specific duties and responsibilities in assisting the Senior Corporate Secretary (60% of the time):
• Develops the agenda for Board meetings according to instructions and guidelines
• Compiles and prepares all relevant documents, reports, and other information for Board meetings as requested
• Assists in arranging logistics for Board meetings.
• Assists in maintaining all records related to Board meeting and to Board members.
• Organizing, managing, coordinating, and directing the operations and functions of personnel.
• Coordinating and participating as a selection panel member in recruitment process, including selection, appointment process, preparing reports.
• Identifying, reviewing, and advising on tasks related to recruitment process and employment strategies to meet human resources requirements.
• Undertaking quality checks of selection and recruitment processes and reports; liaising with external consultant and management to ensure effective meeting of guidelines and standards. Interpreting, assisting and advising employees and managers regarding cooperative agreement applications, leave management and benefit administration, and HR procedures and policies within the specified guidelines.
• Supporting in completion of job application materials and documents.
• Performing or supervising payroll processing, developing, and implementing procedures and applications.
• Establishing, organizing and supervising the maintenance of department records, ensuring complete accuracy and confidentiality.
• Preparing, reviewing, interpreting, analyzing and approving a variety of data, information and reports, and making recommendations depending on findings.
• Conducting with and advising management and supervising human resource issues; investigating human resource related problems and making recommendations to the organization.
• Ensure competent quality execution of all regular purchasing duties and administrative works.
• Maintain complete updated purchasing records/data and pricing in the system.
• Schedule store visits and conduct competitor survey.
• Execution and monitoring of all regular purchasing duties.
• Coordinate with Sales department in the purchasing scope of work for projects assigned.
• Assist in managing and following up overseas orders.
• Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts.
• Support relevant departments with quotations for the purpose of tenders.
• Coordinate with suppliers to ensure on-time delivery.
• Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures.
• Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.
• Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
• Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned.
• Purchase and issue order in accordance to specification.
• Plan and manage inventory levels of materials or products.
• Source for new parts, suppliers or sub-contractors when the need arises.
• Monitor and co-ordinate deliveries of items between suppliers (local and overseas).
• Preparing and maintaining Sales report Sheets, Income Statement for each Sales Representatives.
• Responsible for developing and administering all installation operations and other related reports to ensure accurate and comprehensive analysis of the activities
• Maintain adequate and comprehensive records of the company employee’s monthly and yearly financial statements and reports.
• Compares actual costs to standard cost and analyzes variances.
• Ensure the accurate preparation / reporting of monthly financial results in strict accordance with Company deadlines.
• Act as liaison between Management staff and IT dept. to facilitate implementation of technical solutions, to understand system methodology.
• Manage, monitor and controlling the customer requests as well as colleagues and Managers.
March.1995-March.2003 International Indian School Jeddah Saudi Arabia, Jeddah High secondary school