Procurement Officer
Ajman University of Science & Technology
مجموع سنوات الخبرة :14 years, 10 أشهر
• Review purchasing requests and related documents and ensure its' compliance with established university procurement policies for processing purchasing requests on ERP system.
• Analyzing vendor proposals, financial reports and other data to assess the appropriateness of vendor price quotations; review and interpret contract provisions and assess opportunities for cost efficiencies and reductions where feasible and negotiate to the best.
• Prepare procurement bids and proposals, review tenders and quotations, interact with contracted vendors, coordinate with Central Store and departments/faculties and resolve routine day-to-day procurement issues.
• Explore the market for specific products, holding meetings with representatives of suppliers, registering qualified suppliers, maintain supplier records and product information database.
• Evaluating and monitoring performance of contractors to determine level of compliance with established contractual obligations and prepare reports as appropriate.
• Validate and reconcile or refer vendor payment discrepancies as appropriate.
• Provide routine advice and support to end-users on procurement process and documentation issues; provide assistance in user training on ERP system and problem resolution.
• Visiting vendors and verify the quality of products after cross-checking the samples.
• Follow-up with suppliers for the prompt delivery of ordered goods and services.
• Perform general office management.
• Handling all Government related works with Immigration Department, Ministry of Labour, Ministry of Health, Municipalities, etc. for Entry Permits, Residence Visas, Employment Cards, Medical Tests and Health Cards, of university students, faculty members and administrative staff.
• Reservation of Hotel Accommodation, Air Tickets and for the President, Vice-presidents, Directors and their family members.
• Coordinate with Embassies/Consulates for arranging Entry Visas and legalizing other documents.
• Consult with managerial and HR personnel to clarify program intent, identify problems, and suggest changes.
• Reservation of air tickets for Faculty members and Administrative Staff.
• Assign, coordinate, and review works and activities of PR department personnel.
• Prepare detailed workflow reports on weekly basis to illustrate sequence of inward and outward documentation in PR.
• Revise and improve the PR activities to increase work efficiency or adapt to new requirements.