Site Administrator Lead
VESTAS MIDDLE EAST S.L.U.
Total years of experience :19 years, 0 Months
Site administration and monitor/report daily site activities/issuesSupport managing subcontractors, and site related activities/issuesArrange/maintain site office, accommodation, and transportation for ServiceSupport Service and Site Supervisor in general for procurement/commercial/logistics/ etcProjects I've worked on
-SP-41570 El-Fujeij Wind Farm, 27 Turbines V126_3.3MW_HH117M
-SP-45695 Shobak Wind Farm, 13 Turbines V136_HH112M
-SP-49797 Abour Wind Farm, 15 Turbines V136_3.45MW_HH112M
-SP-47440 Daehan Wind Farm, 15 Turbines V136_3.45MW_HH112M
- Manage all administrative functions and ensure the effective and efficient operation of all activities.
-Manage and supervise a team of administrative staff.
-Manage employee requirements in relation to visa, work, permit, labour card, NOC’s and benefits.
-Act as a central point of contact between the department and external bodies (i.e government associations, legal firms, developers, landlords, etc)
-Follow up and coordinate with all related divisions/departments and different parties to assure that responsibilities are carried out appropriately and tasks are accomplished on time.
-Supervise DC to Keep Track of Material & Drawing Approval Schedules & Material Procurement Schedule.
-Preparation of Labour Histogram, Site Diary, Variation Log Sheet, etc.
-Coordinate and schedule meetings with projects management on various issues.
-Handling Site Petty Cash
-Prioritizing the work schedule in terms of its urgency / importance and other aspects.
-Completing the work entrusted in time.
-Committed to DSI HSE requirements and all applicable legislations and contractual requirements affecting the HSE activities at project site and administrative offices.
-Arranging interviews & preparation of employment contracts
-Compensation and benefits - preparing employee end of service settlements & other entitlements.
-Undertake other duties consistent with the general scope of work as assigned by management.
Import cargo (Inbound shipments)
- Coordinates between the supplier and forwarding companies to ensures on-time pickup of all shipments
- Handles all necessary paperwork as per local or origin country rules and regulations.
-Monitor the shipping and tracking updates for incoming shipments and fill the standard tracking sheets and reports.
-Responsible for local transportation from the port to the warehouse.
- Files all documents
- Review the shipment job costing sheets and invoices to make sure that all charges have been accounted for according to the available agreements.
Export Cargo (Outbound Shipments)
-Coordinate with the logistics team to ensure shipment and document readiness
-Guarantee to have good packing for the shipments as per the acceptable standards to avoid any damages during the transportation
-Contact the suitable forwarder to do the booking and shipment’s pickup
- Send the shipping pre-alerts
Customs Clearance
- Follows up with Customs brokers to ensure smooth clearance of all incoming shipments
- Prepare the needed authorization letter for the brokers with periodic check for their expiry
- For any special clearance requirements or requested permits he will be responsible to contact the governance department or other concerned departments to get the needed documents
-Perform other related duties as assigned.
Administration of staff affairs including :-
-Visa’s - ensuring candidates and head office are familiar with procedures, ensuring resident visa’s are secured in a timely manner.
Welfare - advice on medical treatment, schooling etc.
Leave - ensuring compliance with entitlements, scheduling staff leave, securing tickets, compliance with set guidelines for leave applications.
Travel & hotel arrangements - for regular staff & visitors .
Licenses and permits - assisting with obtaining licenses and permits.
Recruitment - staff sourcing, liaising with local & overseas recruiting agents, arranging interviews & preparation of employment contracts
Compensation and benefits - preparing employee end of service settlements & other entitlements.
-Overall responsibility for the logistics of BAM International.
-Manage & maintain guest houses i.e. occupancy, general upkeep, tenancy agreements.
-Provide day to day support to staff.
-Plan and Assist in coordinating for meetings and other events.
- Hotel bookings for visitors.
-Arrange transport and ticket confirmations for visitors.
-Assist new staff with furniture purchase.
-Assist with the execution of Business Development activities (make appointments, etc)
-Follow up on issuing and renewal of residency permits, work permits and communications relative to expatriate.
-Perform other related duties as assigned.
-Determine which commodities or services are the best that fits company needs.
-Forecasting required stock in the most usage and economic order.
-Procure, store, account for, and distribute the stocks.
-Review usage and tack appropriate corrective action when needed.
-Maintain all locations inventories.
-Maintain and update supplier’s database.
-Plan working hours for the driver and Manage the vehicle fleet though the use of vehicle log books and NPA logistical SOP and monitor the fuel accounts.
-Ensure that the remote locations are administered in an effective manner in order to ensure that there are no disruptions to operations.
-Coordinates between the supplier and forwarding companies to ensure on-time pickup of all shipments.
-Handles all necessary paperwork and Monitor the shipping and tracking updates for incoming shipments.
-Coordinates with Customs brokers to ensure smooth clearance of all incoming shipments and Prepare the needed authorization letter.
-Handles local transportation from the port to the warehouse.
-Follow up on issuing and renewal of residency permits, work permits and communications relative to expatriate.
-Perform related responsibilities as required or assigned.
-Overall responsibility for the logistics of Bearing Point Jordan & consortium members.
-Handel travel and accommodation arrangements for the management team.
-Provide day to day support to program staff.
-Plan and Assist in coordinating for meetings and other events.
-Manage the pick-up and delivery of company mail; both through Jordanian postal services and courier are handled properly and promptly.
-Review and plan office needs.
-Maintain a trustworthy relationship with vendors and suppliers to guarantee that products and services are being delivered.
-Ensure that all the necessary information and procedures updates are provided to the related team members.
-Ensure that proper items and services are maintained by the team.
-Follow up on issuing and renewal of residency permits, work permits and communications relative to expatriate.
-Perform related responsibilities as required or assigned.
-Monitor daily discharge of WFP food & non-food commodities from the vessels arriving at the port and submit daily vessel discharge report and vessel discharge completion report to CTS system.
-Monitor daily dispatch of WFP food & non-food commodities from the port and warehouse, completion dispatch part of WFP waybills by superintendents, and timely submission of waybills to the COMPAS unit.
-Complete and submit daily operation report after each shift to logistics officer.
-Monitor ongoing shipments, pipeline information, insurance claim and other data.
-Monitor and reported on WFP food stocks at ports warehouses and prepare periodical stock report in coordination with ports store keepers.
-Coordinate deliveries by transporters, clearing agents and warehouses; monitored and assess quality, quantity and safety of the goods.
-Establish contacts with shipping agent, clearing agent, transporters and superintendents and advice supervisors of need for intervention in case of any unforeseen problems pertaining to discharge and clearing operations.
-Ensure safety of work conditions for labors during vessel discharge and loading.
-Ensure that trucks bodies are clean and suitable for transportation of good commodities.
-Ensuring that a transporter is implementing agreement terms made with WFP.
-Monitor performance of transporters, check and verify demurrage occurred.
-Perform related responsibilities as required or assigned.