lead proposal specialist
Baker Hughes - Saudi Arabia
مجموع سنوات الخبرة :17 years, 0 أشهر
Tendering and contracting for Saudi Arabia and Bahrain across all product lines
Processing bookings via CABS
Validating individual product/advertising line items
Verifying email confirmations with what’s been entered by account managers
Going between account managers and production to clear up any potential issues/errors such as inventory overbooking, incorrect billing details, incorrect line items booked, revenue allocation
Coordinating with production - generating and sending booking forms
Updating inventory runsheet
Coordinating with finance where there are issues
Inventory management
Gatekeeper for new inventory booked, checking availability and communicating with account managers
Updating products as needed
Closing old issue dates
Updating brands and publication issues
Creating new products & ensuring the new product approval process is followed
Reconciliation of bookings
Reconciling CABS records with the print publication
Reconciling CABS records with online runsheet
Reconciling Specialist Update Flat Plan with online runsheet
Reconciling content marketing distribution products
Accounts Payable & Receivable
Issuing customer invoices
Credit applications for new customers
Follow up invoice queries from client’s and helping to resolve outstanding disputes
Issue customer statements & chase overdue invoices (collection)
Allocate customer payments from the bank account to Xero (accounting software)
Coordinating credits with the sales Director
Build relationships with clients to help expedite payments
Reporting ( Weekly Progress- Client Spend - Lapsed data reports)
Update & distribute weekly sales report
Reconcile weekly sales movement
Updating customer spend report
Adhoc reporting as required
Contributor Tracking
Manage master contributor tracking sheet - Create Purchase Orders
Liaise with editorial staff to ensure all commissioned articles are captured
Master sheet to be updated & complete by the 30th of each month
Reconcile monthly against the general ledger to calculate EOM accrual
Accounts payable invoice coding
Enter & maintain supplier & Customers records in Xero
Month end tasks & reconciliations
Manage bookings, corporate card & expenses
Document processes across the business including: sales orders, invoicing, expenses & all business rules to create ADG handbook
Tenders and Contracts managing
Tendering & Contracting
Provides contracts management, tender and pricing support for an assigned region.
Assists in preparation of bids, tenders, and other customer quotations in support of commercial activities.
Reviews, drafts, and modifies oilfield contracts to comply with company commercial contracting guidelines.
Issues quotations of products / services to field operations and / or customer.
Interfaces with domestic / international operations or customers.
Responsible for pricing a particular product line / system.
Handles special projects, as assigned.
Participates in internal / external audits.
Working knowledge of industry and customers, contract statutes and laws.
Excellent verbal and written communication skills.
Knowledge of policies and procedures of pricing / quotations department.
Knowledge of product line / systems.
Knowledge of domestic / international law for a particular geographic area.
Ability to travel.
Knowledge of SAP, Sales Force and Excel.
Focal point of Dhahran Global technology center.
Arrange meetings in and out of kingdom.
Strength ties between the center and (Aramco- KFUPM Uni & schools- companies with joined projects)
Arranging interviews and contact universities in and out of KSA for potential candidates.
Mange Purchasing Orders.
Lab material tracking.
Single point of contact with IT, Facilities, Marketing, and HSE services.
Organizing and Managing projects & events (SPE-YP-Board meetings- career fairs, and energy events)
Manage new hires (ID- Orientation- safety products- tour- telephone- computer- office- name plates.. etc.)
Leave applications and insurance cards.
Material Reports- Progress Reports.
Coordinate meetings with Clients.
Power Point presentations.
Journey Management Planning.
Iqama and visa req.
On boarding process.
Create Purchase Orders.
Expense reports.
Initiating E-8000; Timekeeping; Initiating E-Leaves; Initiating Gate Passes;
Ordering Materials; Requesting IT Services; Preparing letters, forms & weekly
highlights.
Analyzing and maintaining statistical data and its reports.
Preparing various statistical reports, data analyses and summaries using
financial, planning and programs, statistical or other reference data as
source material.
Completing the statistics of projects and preparing PPT for Engineers, tracking
all kind of incoming outgoing requests.
Arranging SPE events.
Receiving maintenance phone calls and following up with customers.
Analyzing and maintaining statistical data and its reports.
Worked as customer relation agent.
Receiving mail, sorting, logging and distributing as requires.
Receiving telephone calls and visitors. Giving answers to routine questions or
taking messages. Referring other matters to appropriate personnel.
Creating and maintaining filing systems, records, and indices.
Performing any other clerical or miscellaneous duties as requested by the
supervisor.