Operations Coordinator Cum Administrator
Fugro MAPS
مجموع سنوات الخبرة :12 years, 5 أشهر
Job Description
Operations & PRO
Mobilization of survey crew to the respective projects & crew handling.
CICPA Pass processing & Letter of Assistance preparation.
Onshore & Offshore mobilization procedures and arranging required trainings & documentations.
Accommodation, vehicles & logistics management & arrangement
Arranging calibration of the equipments and properly files the certificates of calibration.
Administration & Project Management
Coordinate office activities and operations to secure efficiency and compliance to company policies
Supervise administrative staff and divide responsibilities to ensure performance
Create and update records and databases with personnel, financial and other data
Keep track of visas, emirates ids, labor cards & gives timely reminders to the PRO.
Documenting, collection & arranging all visa requirements & procedures including travel plan & once the employee arrives further proceedings of the visa.
In charge of transportation - Vehicle maintenance, insurance & registration
Project invoicing - Basic level
Receiving approvals for variation work, update in system & filing of the LPO copy. Then send to management/concerned person for their review/record and to precede the work.
Follow ups for work completion certificate of variation approvals with concern engineers after received
Keeping record of expense sheets project wise.
Submit all documents to various departments (includes Government bodies) for review & approval.
Keeping record for manpower’s
Prepare time sheets & filing
Update the contract lists & List of Sub-Contractors for Facility Management Services
Accounts & Procurement
Verifying of all petty cash expenses and accounting them as per their nature.
Weekly AR aging analysis done to detect long outstanding and to encourage early collection.
Handling petty cash & keeping track of it & submits to finance with proper supporting after approval from line manager.
General banking and banking procedures.
Liaising & making agreements & contracts with suppliers for their products and services (includes collection of supplier documents & quotes & then sends to main purchaser & management for approval of the same)
Preparing & issuing of Purchase orders, verification of supplier invoices and forwarding to accounts for payment.
Filing of supplier delivery Notes.
Prepare Material Requisition (MR) and submit to procurement and keep track list of M.R & filing.
Job Description
Human Resources
Scheduling Interviews
Draft and prepare all letters pertinent to personnel and recruitment process
Co-ordinates with the time keepers & project engineers for the timesheets and submitting to payroll officer.
Recommend and guide staff as required in respect to enterprise procedures or forward enquiry to apt staff.
Updating leaves of employees & timesheet entry in system.
All joining formalities including induction of new joiners (Including travel plan).
Liaising with the PRO for processing the visa by arranging the medicals, emirates id typing and timely reminder of the visa expiry dates.
Arranging deportation of terminated employees
Organizing, filing & maintenance of employee files & documents.
Distribution of wages by cash at site.
Administration & Operations
All kind of general administration
Preparing Purchase Orders, verification of invoices and forwarding to top level management for approval.
Liaising with camp boss for any requirement of necessary items in the camp for new joining employees.
Create and maintain filing systems, both electronic and physical
Ensure entire documents are complete and update suitable logs.
Write and edit documents from letters to reports and instructional documents
Ensure to sort and action post regularly as suitable.
Handling of petty cash, banking cash & cheque encashment from various banks.
In charge of transportation - Vehicle maintenance, insurance & registration.
Filing of construction contracts, lease contracts, etc.