Sales & Admin
Hitech Cloud Technologies LLC
Total years of experience :7 years, 9 Months
• Quotation and PO preparation, Project progress documentation.
• Client and Supplier coordination and Post-sales Support
• Accounting, Invoicing and payment follow-ups
• Book keeping and VAT Filing
• Recruitment process
• Processing Health Insurance, Visa and Immigration applications, requirements and License renewal
• Maintaining Employee Records and Manage general filing system and file all correspondence
• Take messages, direct calls, and answer telephone calls
• Preparing correspondence, agendas, materials and reports
• Handling General administrative expenses and Petty Cash
• End to End Quotation process.
• On time Tender and Proposals preparation and submissions.
• Follow-ups with client for submitted quotes and after sales support.
• Documentation of sales records through ERP - Microsoft Dynamics
• Scheduling material deliveries with proper documentation
• Managed Sales & Supply chain team on day to day basis
• Liaised between Production, Operations, Finance & Ware house departments for smooth delivery completion
• Updating higher management on weekly and monthly basis on Sales Projection and Actuals
• Meeting major clients for future business prospects
• Responsible for Supplier registration and Client prequalification process completion (Tools used SAP Ariba, Maximo).
• Handled complete recruitment process for the internal department
• Excellent language skills, both written and spoken
• Client Management (ADNOC TAKREER, DEWA, EGA, RUWAIS FERTILIZER INDUSTRIES, FAPCO, Emirates Steel, SHARJAH CITY MUNICIPALITY, TAPCO)
• Handled complete Recruitment, Visa Processing, Joining procedure, Job Training
• Monitored Employee attendance
• Payroll processing
• Documenting and Maintained all Employee files
Human Resource Generalist
Responsibilities:
HR Department
• Handled entire joining formalities for new joiners.
• Maintained an updated employee database at most accuracy.
• Handled PF and ESI database.
Payroll Administration
• Ensured timely processing of all staff payroll by maintaining accurate attendance reports.
• Responsible for the preparation and processing of monthly payroll for over 100 employees
• Performs filing and upkeep of employee payroll records
• Assists staff with general questions related to payroll, leave accruals, wage deductions, fringe benefits, and other pay related issues
General office administration:
• Coordination with corporate office HR department for all internal work.
• Physical and E - Storage of all office related Documents.
• Maintained an on time coordination among all the department for smooth function of office.
• Monitored office supplies stock position and ordering the stock to suppliers on time.
Milestone: Got promoted as Project coordinator.
Project Coordinator
Responsibilities:
Personnel Management
• Successfully developed a streamlined human resources database (For Project).
• Review and ensure accuracy of approved timesheets; track and deduct all leave of absence and other payroll deductions.
• Coordinated with client based managers for monthly effort and time sheet approval.
• Calculating salary according to the maintained timesheets and attendance reports.
• Submitting monthly payroll for more than 150 resources to finance department after general manager approval.
Project Coordination
• Prepared Quotation, Delivery notes, Invoices for clients.
• Prepared LPOs and placed the order to suppliers.
• Sent billing calculations to commercials for invoice raising.
• Forward the invoice to respective clients with supporting documents.
• Maintained the Expenditure Record (Petty cash) and Inventory.
Documentation
• Preparation of training materials and distribution to all training centers.
• Collecting all the required project documents like sign off certificate and milestone approvals
• Proper storage (Both Physical & e-Storage)of all the project related documents like Invoices, Purchase order, Quotations, Warranty certificates, Completion certificate from client, etc…