Administrative Assistant
Jordan Education Initiative
Total des années d'expérience :7 years, 8 Mois
- Prepare reports, documents, presentations, datasheets using Microsoft office tools
- Receive and sort incoming mail, faxes, and courier deliveries for distribution
- Prepare and send outgoing faxes, mail, and courier parcels
- Track the basic office supplies, prepare purchase orders, receive, and store them
- Code, file, and keep copy of all correspondences for all departments
- Update and ensure the access of the organization's databases
- Back-up electronic files using disaster recovery server
- Provide secretarial and administrative support to CEO the Administrative Department
- Schedule and organize the CEO external and internal meetings and Make his travels arrangements
- Coordinate the maintenance and the IT support of office equipment and technology devices
- Prepare invoices and receipts
- Provide Board of Directors support, prepare meeting agendas and supporting material for distribution
- Follow up and maintain all correspondents of the company
- Keep up and develop a system for archive and stationary stock
- Coordinate and schedule appointments
- Prepare for meetings, training courses, projects, tenders and take the minutes of meetings
- Develop and maintain the clients Database
- Take care of the company staff and hold the responsibility of the personnel work
- Handle the phone calls
- Do the required Correspondences
- Filing
- Take the responsibility of the Petty Cash
- Do part of the financial work of the company related to accounting and banking maters
- Customer Care
- Follow up on issues concerning my department
- Entry for special data to use them in reports
- Prepare and type technical reports
- Take care of financial issues and follow up invoices
- Secretarial work