Executive Secretary to the CEO
Golden Group of Companies
Total years of experience :13 years, 2 Months
Duration: From 06/03/2012 to till date.
Designation: Executive Secretary to the CEO.
Organization: M/s. Golden Group of Companies.
Job Description: Provides Administrative & Secretarial services to the Group CEO.
• Arranging the necessary Travel arrangements of the Group CEO.
• Maintaining the Diary of the CEO.
• Maintaining proper filing system.
• Attending, prioritizing and forwarding of telephone calls.
• Screens/checks the completeness of documents submitted for the CEO's approval
• Responsible for acting as the first point of contact for people wishing to reach the CEO and executing all jobs assigned by any other Member of the Senior Management.
Duration: From 01/01/2009 to 28/02/2012.
Designation: Administrator.
Organization: M/s. Nice Group of Companies
Job Description: Provides Administrative services to the Managing Partner.
• Handling Correspondences independently.
• Preparation of Monthly Reports.
• Arranging the necessary Travel arrangements of the Managing Director.
• Maintaining proper filing system.
• Attending, prioritizing and forwarding of telephone calls.
Duration From 18/05/2008 to 24/11/2008.
Designation: Administrator.
Organization: M/s. Gulf Contracting Co. W. L. L., Doha, State of Qatar.
Job Description: Provides Administrative and Secretarial services to Sr. Project Manager with utmost confidentiality.
KEY RESPONSIBILITIES:
• Handling Correspondences independently pertaining to Client, Consultant & Sub Contractors.
• Preparation of Monthly Reports.
• Preparation of Contract Performance Reports.
• Arranging the necessary Gate Passes and follow-up of the same.
• Arranging the necessary Travel arrangements of the Sr. Project Manager.
• Maintaining proper filing system.
• Attending, prioritizing and forwarding of telephone calls.
Duration From 01/07/2007 to 16/02/2008.
Designation: Executive Secretary To The Group Technical Director..
Organization: M/s. Dolphin Heat Transfer L.L.C., Ajman, U. A. E.
Job Description: Provides administrative and secretarial services to the Group Technical Director and to the senior members of the Management with utmost confidentiality
KEY RESPONSIBILITIES:
* Handling the Official & Personal Correspondences of the Group Technical Director.
* Handling the General Correspondences of the Company (G. M. / Q. C. / etc.)
* Screens/checks the completeness of documents submitted for the Group Technical Director's approval.
* Develop and maintain filing system, maintains records of distribution of office supplies.
* Sending the Enquiries & Purchase Orders to the concerned Suppliers & follow-up for the timely delivery of the same.
* Handling the Documentation work of the Q. C. Department
* Arranging / Co-Ordinating the leave of the employees with H. O.
* Arranging / Coordinating the Travel arrangements & Visa process with the respective embassies for the Group Technical Director / G. M. etc.
* Handling the Personnel Department (Renewal / Cancellation of Visa, Labour Card, Medical etc.)
Duration From 07/03/2006 TO 14/08/2006.
Designation: Executive Secretary To The Managing Director.
Organization: Jaleel Group of Companies, Dubai, UAE
Job Description: Provides administrative and secretarial services to the Managing Director and to the senior members of the Management with utmost confidentiality
KEY RESPONSIBILITIES:
* Handling correspondences independently, fixing appointments. Maintaining the diary of the M. D.
* Taking dictations, liaisioning with other Departments and Sister concern Companies.
* Arranging the Online Visas for the new recruits and booking of tickets for the employees.
* Arranges travel and meetings, assembles relevant papers, and follow up on action points to obtain the necessary information.
* Screens/checks completeness of documents submitted for the Managing Director's approval.
* Responsible for acting as the first point of contact for people wishing to reach the Managing Director and executing all jobs assigned by any other Member of the Management.
* Receives and sends faxes and electronic mails for the company, receives screens and forwarding of the mails.
* Develop and maintain filing system, maintains records of distribution of office supplies.
Duration: 13/09/2001 to 07/02/2006
Designation: Secretary to the General Manager
Organization: Aradous Contracting & Maint. Est., Kingdom of Bahrain.
Job Description: Provides administrative and secretarial services to the General Manager with utmost confidentiality
KEY RESPONSIBILITIES:
* Handling correspondences independently, fixing appointments, Taking dictations.
* Collecting reports from the sites.
* Assisting the contracts manager in finalizing the tenders. Handling the Personnel Dept & itinerary of the employees.
* Responsible for acting as the first point of contact for people wishing to reach the General Manager.
* Responsible to arrange meetings needed by the Department Head.
* Responsible for Screening and prioritizing calls.
* Arranging internal works and business travel.
* Reception
Duration: From 1997 To 1999
Designation: Secretary to the Managing Director
Organization: Monitron Security Pvt. Ltd. (A subsidiary of Group 4 Securitas Intl. B. V.)
Job Description: Provides administrative and secretarial services to the Director.
KEY RESPONSIBILITIES:
* Taking dictations & Handling Correspondences independently.
* Arranging & Maintaining a proper filing system.
* Liaison with clients.
* Assisting the Operations Manager for conducting Night Patrol.
* Co-ordinating with field staff and arranging the duties of security personnel.