Finance Manager
Girl Effect Enterprise Ltd UK
Total years of experience :13 years, 0 Months
Duties:
Work with UK financial controller on devising an effective framework for Financial reports and carry out Donor reporting,
Prepare financial statements and ensure GL accounts are reconciled each month,
Review payment requests are in line with Organizational policies & partners (GAVI, UNICEF, etc).
Develop regional Financial policy.
Prepare cash flow statement, Budget Vs Actual reports, Month end reconciliations, Budget development.
Manage internal & external Audits and Supports global project audits.
Management Responsibilities
• Provide useful financial insights to help the staff and partners make better decisions about formulating and executing strategy and provide guidance and data analysis to executive and operational management to improve results
•Oversee financial activities at the different project sites around West Africa, with a focus on Mali, Burkina Faso, Niger and Nigeria.
• Maintain system of accounts and keep books and records on all transactions and assets
• Prepare and analyze accurate monthly financial and management reports, including income statement, balance sheet, budget and variance, projections and forecast, and cash flow
• Maintain control of the following areas: General Ledger, Accounts Payable, Expense Reports, Billing, and Payroll
• Assist in the management of grants reporting, compliance, and reconciliation
• Perform risk assessment and review with relevant staff
•Review and update local financial processes and controls; while making quality recommendations to company policies and procedures
Transactional Responsibilities
• Prepare a variety of ad hoc financial projections as requested & liaise with the different project managers to ensureaccountability for all aspects of ongoing projects;
• Ensure that all financial transactions are processed accurately, in a timely manner,
• Prepare internal & external disbursement as per GAAP, IFRS, IPSAS & company policy,
•Make the necessary adjusting entries in Quick books, post transactions & process internal and external payments.
• Reconcile various banks & inter ledger transactions,
• Manage, oversee, process (as appropriate), and act as backup for processing all of the following transactions: Payroll, Accounts Payable, Revenue & Expense, fixed assets, cash, bank reconciliations, and allocations
• Develop annual budget plans & proposal development
• Manage Sub-grantee advance and settlements
• Establish reliable documentation & information management system for various grants & contracts
Reporting Responsibilities
• Assist in issuing timely, accurate, and complete financial statements for all levels, including Board of Directors, executive, and management
• Coordinate the preparation of financial information&review Quick Books balance sheet & profit and loss statement regularly; certify the standard financial report
• Recommend and report upon benchmarks against which to measure organizational performance
Compliance Responsibilities
• Prepare and assist with developing department audit schedules and the independent annual audit
• Suggest improvements in processes to increase organizational effectiveness
• Coach various Finance officers in different sites and countries
• Ensure the proper closeout of the monthly financial report & produce reliable balance Sheet & P&L in Quick Books Enterprise.
• Process Internal & external disbursements as per GAAP, donor, local lows & company policy,
• Reconcile donated commodities from US & other International organizations,
• Prepare aging reports for monthly financial closeout like A/P, Prepayments and Inventory offset Accounts, Miscellaneous A/R, Deposits,
• Engage in Internal & External Audits and prepare annual balance sheet, P&L & clarify audit queries.
• Prepare adjusting entry for clearing PSI/ET suspense accounts in Lawson in consultation with the budget & financial analyst
•Monitor budget utilization of program departments & give feedback for overspending & under spending,
•Participate in annual budget development with program staff,
•Prepare & Summit quarterly, bi annual & Annual Financial report for donors & Charities & societies authority,
Process Internal & external disbursements as per GAAP, donor, local lows & company policy,
Ensure creation of dummy bill for recording donated commodities from US & other International organizations in Quick Books Enterprise Application software,
Manage all A/R related transactions emanated from sales, advance to sub recipient, & employee advance, and certify the aging balance on monthly basis based on the aging report,
Verify all A/P transactions for vendors & certify the A/P balance every month as part of the monthly financial closeout,
Prepare payroll & assure Income tax, pension, PF & other current liabilities, are settled as per the lead time indicated in the HR manual,
Monitor budget utilization of program departments & give feedback for overspending & under spending,
Participate in annual budget development with program staff,
Ensure the proper closeout of the monthly financial report & produce reliable balance Sheet & P&L,
Review regional Financial reports, make the relevant adjusting entry & post in Quick books Enterprise,
Follow up all fixed asset are properly recorded by Administration. Reconcile Annual physical asset count with Asset registration sheet and report for CHSA & DC office,
Update the Inventory & Fixed Asset register & submit the report to DC office.
Prepare & Summit quarterly, bi annual & Annual Financial report for donors & Charities & societies authority,
Engage in Internal & External Audits and prepare annual balance sheet, P&L & clarify audit queries.
• Main activities and responsibilities
Manage Internal & external disbursements for $9.7mil funded different projects through EU, DFID, CIDA & multilateral sources,
Transfer money to field office based on quarterly plan and cash movement sheet,
Reconcile inter-ledger transactions with HQ and other county offices in SUN System Infro10,
Prepare payroll & update staff on their payroll detail,
Participate on external, internal as well as project specific audit.
• Main activities and responsibilities
Disburse transactions as per USAID, CFGB, OFDA, company & local requirements,
Make bank reconciliations for all banks,
Prepares monthly journal summaries in SUN System Vision for the project and submit to the Head Office on time,
Analyze income and expenditure in line with the budget and advise the Project Manager and component heads on issues that require special attention,
Prepare quarter, bi-annual & annual report for local authorities.
• Main activities and responsibilities
Prepare pay roll and code transactions,
Reconcile monthly USAID commodity report and submit timely,
Update the project Fixed asset register monthly, participate in annual fixed asset count & report discrepancies.
• Main activities and responsibilities
Produce monthly, quarter, biannual & annual progress report for the office,
Advise on budget utilization of the office,
Participate in different research activities of the Sub-city.
Generally,subjects fall under the broad spectrum of Business and Administrative Studies. And enable Accountants to record, classify, summarize, interpret and communicate the financial information about a business.
