Admin/HR
Locke Facility Managers Limited
Total years of experience :15 years, 8 Months
• Supervise and coordinate activities of staff
• Ordering of equipment, materials and office supplies
• Undertake and assist in the recording and processing of
invoices, receipts and payments as required and instructed
• Inspects facilities and grounds to ensure property is being
properly maintained
• Independently maintain and update administrative policies and
processes.
• Arrange hospitality, purchase supplies to ensure the smooth
running of the organization on a day to day as required basis
• Provide administrative support for matters relating to the
premises and operations including security, insurance and
transport
• Recruiting staff - this include developing job description and
person specifications, preparing job adverts, checking
application forms, short listing, interviewing and selection
candidates
• Conduct orientation programmes for new employees
• Advising on pay and other remuneration issues, including
promotion and benefits
• Administering payroll and maintaining employee records
• Dealing with grievance and resolving dispute
• Orientation and training
• Communicating with all employee at all leaves
• Targeting and segmenting potential clients for company’s
products and services.
• Daily detail of the company’s products and services to engaged
potential clients at our various venues. I have had successes in
convincing many difficult clients to buy into our services and
invest in our real estates. I have consistently met with the
monthly targets.
• Maintain a good business relationship between the clients and
the company.
• Achieve target set by the management. Consistently met the
target on several occasions.
• Carry out various marketing and sales activities in line with the
strategies from the management.
• Open up new businesses with clients while sustaining and
maintaining the old ones.
• Regularly give feedbacks of market scenarios and field
activities to the management through regular daily and weekly
reports.
• Effectively cover the designated assigned locations to achieve
maximum business sales objectives.
preventative maintenance, respond to urgent maintenance calls and participate in the creation of emergency preparedness plans.
planning for the future building space and supply needs of an organization. Communicate daily with supply vendors and update company executives regularly. Review furniture needs and keep the office supply and kitchen areas stocked.
Coordinate all facilities issues and projects with Physical Plant staff to include the following:
• Renovations to buildings
• Space assignments and changes in use
• Capital projects
• Janitorial, maintenance, area services and utility projects
• Relocations and moves
• Equipment inventory
• Environmental health and safety studies and projects
• Energy Conservation
Provide full secretarial and admin support to the project team and department to ensure the smooth running of the department operations
Maintain records of Engineers and assist in their movements
Take minutes of meeting and maintain records for the operations and project team
Develop and maintain document control processes for the efficient management
Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the project team and department
Support the officers and project team in daily admin roles and assist to keep stock of stationary supplies for the department
Perform data-entry, recording, printing and filing duties
Undertake any ad-hoc admin projects/duties as required
Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc
Assist to check and verify staff claims and invoices for project team
Prepare and raise purchases requisition for purchase of office equipment for new staff