Logistics & Procurement Officer
MERF, Medical Emergency Resilience Foundation
Total years of experience :5 years, 9 Months
• Responsible for maintaining the site’s non-medical activities including procurement, vehicle and equipment maintenance and management in co-ordination with the Project Coordinator.
• Maintaining and submitting logistical, financial and administrative reports as required and in conjunction with the Project Coordinator.
• Responsible for stock control consistent with organization protocols and procedures.
• Responsible for ensuring that efficient and appropriate operational support is provided for all site activities including drug stock management, office / guesthouse and medical camps set up, maintenance and outreach activities in conjunction with the Base In charge & in co-ordination with the Project Coordinator.
• Ensure that communications with Organization security focal point is maintained whenever needed in coordination with the Project Coordinator.
• Ensure logistical systems and procedures are maintained and up to date in a timely fashion.
• Responsible for maintenance of site communications and in the absence of the Senior Field Officer; ensuring they are used appropriately.
• Guide and oversee performance of new and junior logistics officers.
• Identify potential suppliers and maintain a database of reliable vendors.
• Evaluate suppliers based on criteria such as quality, price, delivery time, and reputation.
• Develop and maintain strong relationships with key suppliers.
• Collaborate with internal departments to understand their procurement needs.
• Prepare purchase orders and requisitions based on the requirements of different departments.
• Monitor the procurement process to ensure compliance with organizational policies and relevant laws.
• Fleet management
• Weekley check the vehicles logbooks and fueling efficiency
• Managing the support staff Drivers and Office Assistants
• Providing administrative support to the school's staff.
• Plan, coordinate and manage all administrative procedures and systems.
• Assess staff performance.
• Provide coaching and guidance to ensure maximum efficiency.
• Ensure the smooth and adequate flow of information within the company.
• Prepare agreements for vendors i-e Bookvendors, furniture vendors, café vendors and janitors.
• Arrange quotations of tasks which needs to be done on local basis.
• Assist in budget planning for procurement activities
• Stay up-to-date with procurement regulations, policies, and guidelines applicable to educational institutions
• Maintain accurate records of inventory levels, track stock availability.
• Monitor and evaluate the performance of vendors and suppliers