PMT Aramco Lead Document Controller
GS Construction Arabia Co. Ltd.
Total years of experience :22 years, 4 Months
Responsible for the entire Engineering Department in control, monitoring, coordination, transmittal preparation, corresponces, drawing / document, storage (soft & hard copies).
• MDR excel register maintenance, receive, circulation, distribution and follow-up to the department/site offices.
• Coordinates to all concerned departments, focal points, via email (Outlook) concerning incoming/outgoing document status.
• Prepares immediate assistance and response pertaining to incoming/outgoing document/drawing request / queries as needed by the contractors.
• Ensure that documents are approved prior to use.
• Review and update as necessary and re-approve the documents.
• Ensure that relevant versions of applicable documents are available at points of use.
• Ensure that changes and current revision status of documents are identified.
• Ensure that documents remain legible and identifiable.
• Ensure that no obsolete documents are seen in the organization.
• Manage, update and maintenance of (MDR) Master Document Register to monitor and track down all incoming and outgoing documents / drawings / correspondence status and revision history.
• Manage and assign outgoing document / drawing number / transmittal nos. of respective discipline requested by the concerned department. Update the document register as per issued reference nos.
• Perform quality control checks for all project related documentation in accordance with project document control procedures. Verify revision sequence which includes receipt of client comments before next issue, compliance statements when required.
• Prepares / monitor all submittals to client (Qatar Petroluem) such as engineering drawing and documents, material submittals, SPIR, daily report, monthly report and other related documents for information / review / comment or for approval.
• Prepares Weekly Status Report s of submitted deliverables, outstanding deliverables and overdues of respective discipline as registered in MDR latest status.
• Coordinates with client (QP), engineering design team (KEO), HEEC site engineers, sub-contractors, vendors with their respective focal points to expedite or discuss submittal descripancies and other related activities. Prepare compliance when required.
• Record and safely stored all electronic back-up files (PDF) and hard file copies of all incoming and outgoing transmittals / drawings / documents / correspondences / misc. for references and immediate archieving as required.
• Perform proper filling, storage, indexing and tagging all project documents for easy and immediate understanding of every concerned personnel.
• Train, lead, supervise and delegation of daily work to assistant Document Controllers as per daily work activities and top priorities in the department.
• Perform other related work that maybe assigned from time to time by immediate superior.
• Plan and manage all documentation activities conform to the accurate and systematic storage and retrieval system and liaise with divisional personnel to ensure that the documentation follows the accurate tracking reference numbering.
• Performed receiving and distribution of the incoming documents/drawings from / to contractors and other related documents to assigned recipients/disciplines for ACTION, INFORMATION or COMMENT.
• Transmit urgent/critical documents / comments on the priority target dates. Prepares the Reply Transmittal for outgoing documents/drawings to contractors with QP comments, No comment or AFC. Updates the EXCEL REGISTER and ASSAI for both incoming and outgoing documents on a daily basis.
• File and maintain the latest revision status of documents/drawings in QP-DCC Master File. Maintain a current and superseded set of Project hard copy deliverables and Electronic Register of such.
• Monitor, distribute thru email and fax all incoming and outgoing correspondence to contractors/recipients as per distribution matrix. Update register to OPEN and CLOSE status of activities.
• Maintaining a master document register of the latest drawings on a project and ensure that all recipients are transmitted the drawings they require as soon as new revisions of drawings are received.
• Ensure all hard and electronic copy distribution of controlled documents to focal point.
• Maintain documents for transmittal process for project documents.
• Expedite and maintain acknowledgements to transmittals. Expedite responses to transmittals sent for review/comment.
• Sending of Drawing Transmittals and Submittals. • Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted.
• Manage the document/drawing review process, Internal and External.
• Assists visitors in locating drawing / documents. Performs other related work that may be assigned from time to time.
• Document Controller in the Commissioning Department, ICAPS SECTION. Supervises and monitor the Dossier preparation. Delegation of daily work/activities concerning PRECOM & COMM’G DOSSIERS preparation as scheduled on RFC/RFSU Plan list.
• Gathering and compilation of documents pertaining to the PRE-COMMISSIONING and COMMISSIONING activities in a DOSSIER arranged by SUBSYSTEM, which shall contain all information required to demonstrate a subsystem has reached the READY FOR COMMISSIONING and READY FOR START-UP status.
• Monitoring the progress of Subsystems of PRE-COMMISSIONING & COMMISSIONING through ICAPS PROGRESS EXECUTION REPORT SYSTEM for (RFC) Ready for Commissioning Certificate and (RFSU) Ready for Start-Up Certificates preparation as per RFC/RFSU PLAN and priorities.
• Prepare and Issue RFC / RFSU CERTIFICATES for Subsystems that have reached the READY FOR COMMISSIONING/READY FOR START-UP Status.
• Maintaining all documentation and records of completion activities on the file and microcomputer.
• Maintaining records of all design changes for updating the operating manual towards the end of work.
• Locate and prepare P & ID Mark-up drawings as required by subsystems for DOSSIER attachments before issue the advanced photo copies to Client.
• Inspect / review and update all Dossiers for Final hand-over to the Client.
• Service covers the entire projects scope of works in the Saudi Aramco Increase Yanbu Crude Export Capacity project.
• Performed receiving the incoming documents/drawings from Flour Daniel Houston Texas, Aramco and from other vendors company.
• Re-checked/re-viewed/updated the revisions of drawings in the computer system, stick files and flat files.
• Maintained the orderliness and safety of all original drawings in the store room.
• Assisted visitors in locating the particular drawing/document.
• Prepared transmittal for the issuance of documents requested by the different job sites.
• Responsible on the orderliness of all documents possessed by the project. Performed other related works from time to time.