Associate Professional Facilities
Sutherland Global Services - Philippines
مجموع سنوات الخبرة :3 years, 11 أشهر
• Arrange all transportation request with the In-house vehicles within Pampanga province only.
• Prepares a Letter of Authorization to vendors for transportation requests outside the province of Pampanga.
• Arrange all transportation request thru a vendor for all request outside the province of Pampanga.
• Prepares a monitoring report for all transportation requests.
• Monitors and follow up vendors for the requested transportation to prevent escalations.
• Arrange and monitors the shuttle service for SGS employees.
• Validates the monthly submitted bilking from transportation vendor from the transportation requests.
• Prepares a monitoring report for the preventive maintenance service and repairs of all vehicles.
• Checks and process all requests of team buildings, office supplies, employees incentives, housekeeping and facility supplies for all repair and maintenance.
• Prepares and process a requisition request thru Oracle for all various requests of SGS employees above Php. 22, 000.00 and then submits to Global Finance Controllers for approval.
• Coordinates all request to designated accredited SGS vendors for processing.
• Endorse all delivery of products and services to the requestors.
• Prepares Inventories for all Admin, Facilities and Houskeeping supplies
• Monitors and controls all Admin, Facilities and Housekeeping supplies.
• Prepares weekly monitoring report for all various requests and estimated date of deliveries.
• Checks and validates deliveries from requested orders.
• Compiles and file all delivery receipts, invoices, service bills.
• Scans and save copies of all delivery receipts, invoices, service bills and other important documents for proper handling.
• Prepares a monitoring report for the movement of all documents.
• Monitors and coordinates all Service Now Tickets to concerned departments.
• Close all attended Service Now Tickets.
• Provide reminders to concern departments for pending tickets.
• Prepares a monthly monitoring report for closed and pending Service Now Tickets.
• Prepares a monthly monitoring report for boardroom reservation request.
• Coordinates all boardroom requests to housekeeping supervisors for all necessary cleaning and preparations.
• Monitors all hotel reservations from travel agency vendors and transportations of SGS clients and SGS employees within the Province of Pampanga.
• Responsible for weekly ocular inspection and report for cleanliness and orderliness of dormitories for SGS trainees.
• Coordinates all concern to the respective landlords of dormitories to prevent further escalation.
• Coordinate the list of SGS trainees that are entitled for dorm accommodation to the respective dorm landlords.
• Provides orientation to SGS trainees before the endorsing them to their respective dormitories.
• Prepares a monitoring report to forecast the occupancy of dormitories.
• Prepares a Letter of Authorization to SGS dormitories for billing purposes.
• Responsible for weekly inspection and report for cleanliness and orderliness of production floors, lobby, locker rooms, halls, cafeterias, nap rooms, toilet rooms.
• Coordinates all concerns from the weekly inspection to the concerned departments to prevent escalation.
• Source out and endorse new possible vendors to procurement team for proper processing and validation of paper works necessary for the accreditation.
• Prepares Service Bill, Delivery Reports, Gate Pass, Receiving Reports and Purchased Orders of all ingress and egress of vehicles.
• Computes and prepares report for the entitled allowance of drivers and helpers from every trip of ingress and egress of vehicles (Weekly report for Contractor's payroll).
• Computes and prepares report for the entitled allowance of drivers and helpers from every trip of ingress and egress of vehicles. ( Semi-monthly for Regular employee's payroll).
• Prepares monitoring reports of various paper works of ingress and egress of vehicles.
• Compiles and file all receiving copies of Service Bill, Delivery Reports, Gate Pass, Receiving Reports and Purchase Order.
• Monitors the inventory of office supplies and all spare parts and other consumables intended for the maintenance of truck fleet.
• Prepares a monthly monitoring report for office supplies, truck spare parts and other consumables.
• Monitors the Pre Maintenance Service of the truck fleet and other repairs.
• Prepares a monthly monitoring report for the truck fleet maintenance and repairs.
• Monitors petroleum fleet card of all trucks
• Prepares a monthly monitoring report for the petroleum consumptions of the truck fleet.
• Monitors all repair and maintenance of the truck fleet.
• Prepares a report for the total ingress and egress of vehicles to and from different showroom affiliates per month.
• Consolidates DTR of all employees.
• Monitors the daily tardiness and absenteeism of employees.
• Validates and adjust timekeeping records inline with the approved adjustments or changes in employees’ time record.
• Prepares timekeeping report of employees form every cut-off to be validated of department managers and then submitted to Finance Department for final checking and for salary processing.
• Route and monitors the timekeeping reports to all the concerned department managers.
• Route and monitors other documents to concerned departments for approvals.
• Facilitate the initial interview, screening of applicants and other manpower pooling process
• Outsource applicants from university job fairs, Public Employment Service Office (PESO), Clark Development Corporation (CDC), Technical Education and Skills Development Authority (TESDA).
• Prepares the pay slips of all employees.
• Prepares, record and, release cash salaries of on-call employees.
• Responsible in processing the payment of government mandated contribution benefits of employees such as Social Security System (SSS), Philippine Health Insurance Corporation (PhilHealth), Pagtutulungan sa Kinabukasan (Pag-Ibig Fund).
• Responsible in spot checks to employees in compliance to required attire at work and personal hygiene.
• Regularly communicate with department managers concerning the performance, behavior of employees as to prevent escalations.
• Supports the department managers in time of big banquet factions and other special events.