Executive Assistant to Managing Director
Al Futtaim Group
مجموع سنوات الخبرة :14 years, 3 أشهر
Create detailed travel itineraries (including air tickets, visas, insurance, hotels and smooth transitions between time zones). Coordinate with in-house travel agents and manage international travel process, approvals and submit expense reports.
Meeting preparation, presentations, documentation, logistics, files, folders and minutes.
Assist with editing, printing, binding, translation and sending out of all team documents.
Administer the purchasing of office supplies and equipment.
Planning, budgeting and organizing events for more than 100 employees (including team/org meetings, town-halls, social/team-building events etc.
Processing departmental invoices and transferring funds as required.
Handling staffing issues, including hiring of temporary employees to enable projects.
Coordinating schedules, meetings and calendar.
Interface and communicate with senior client representatives and other stakeholders on behalf of Director.
Supporting the CEO with his 3 companies with the below:
Preparation of daily and weekly reports . Excellent diary ownership of the CEO and any other requipments of the family including but not limited to meetings, travels and accommodation.
Organizing the office layout and maintaining supplies of stationary and equipment.
Administrative support, formatting, inputting, editing, copying, and transmitting text, data and graphics.
Answering phones, coordination of daily activities, office maintenance, purchases, human resources activities
and documentation.
Managing the meeting room bookings, inviting and confirming with participants.
Assist with Customer services and.
Confirming payments, invoices, credits and debits to Operations and Finance Directors.
Assisting The Gulf Recruitment Group registering the candidates in the database.
Creation of processes and standardization of daily tasks.
Customer support with the sales-cost control.
Prepared and distributed reports by collecting, analyzing, and summarizing information.
Maintained quality service by establishing and enforcing organization standards and processes.
Contributed to team effort by accomplishing key performance measures.
Coordinated with clients and shippers to ensure continuity with shipping details.
Maintained and monitored an effective data management system to track all shipments and deliveries.
Addressed any issues with late, missing shipments or expected deliveries.
Checked the accuracy of invoices from customer brokers.
Prepared all required customs and air freight documentation.
Registered packages with government agencies when required.
Frequently support to current clients to fulfilled their needs.