Department Secretary / Admin Assistant
Sadara Chemical Company
مجموع سنوات الخبرة :17 years, 1 أشهر
Provide administrative assistance to the Supply Chain Director and extend clerical assistance to other department staff as required.
Provide administrative and secretarial assistance to the ISED Manager and extend clerical assistance to Government Relations, Security Section, Safety, and other sections as required. Handling procurement / purchase requisition of stationary and other required materials /services for the department. Perform other work-related functions as and when required
Provide administrative and secretarial assistance to the Project Manager and extend clerical assistance to project team staff others as required. Record and prepares Minutes of Meeting (MOM). Encodes and submits Technical Queries to client. Coordinates with Site Safety Engineer for Safety Induction schedule for employees. Offsite focal contact person for communication purposes. Repository of all project related documents (Transmittals, Contracts, Bid Documents, PR’s, PO’s, Sub-Contract Agreement, Approved Budget and others) and Maintain electronic copies of all above mentioned documents where applicable. Performs other functions as required by my manager
Prepares and maintains the material status assessment to align deliveries with production requirements and highlight material dependencies with the Purchasing, SCM, Logistics, Engineering and Production Groups. Monitors conformance to committed material delivery dates and escalates deviations to schedules affecting production plans. Initiates resolutions to resulting dependencies through coordination with production and purchasing groups. Provides inputs to the realignment of the production plan in terms of missed material deliveries. Validates system-generated material orders - Vendor-Scheduled Purchase Order (VSPO) or Purchase Requisition (PR) prior to ordering by the purchasing group. Ensures on-time preparation and endorsement to the Traffic group of correct shipment declarations. Prepares and facilitates approval of Manual PR’s, Movement Approval Sheets (MAS), Vendor Managed Inventory (VMI) stocks consumption, and other reports pertaining to materials. Performs other functions as required by my superior.