Finance Manager
ENABLE Youth Sudan Program
Total des années d'expérience :15 years, 6 Mois
FINANCE MANAGER
• Preparation of the program Work Plan and budget
• Preparation of the program accounts and processing of all accounting transactions, including payroll, approvals, operating expenses, payments and other expenses; withdrawals and issuance of acknowledgement of receipt, coupons
• Reconciliation and review of cash and replenishment needs; general ledger and fund accounts
• Ensure internal control procedures are adhered to
• Generates standard and customized financial/accounting reports; and a variety of standard and customized financial/accounting reports
• Preparation and timely submission of quarterly interim and annual financial reports
• Assisting in the program audit by external as well as internal auditors
• Ensure that correct application and timely update of financial management guidelines are done
• Maintain inventory of program assets and provide logistic support to program’s activities
• Participate in quarterly work planning and progress reporting meetings with the Program Coordinator
• Establish a robust program accounting system in accordance with the program documents and AfDB procedures
• Manage banking transactions related to the program, including preparing bank transfer requests, submitting them to the bank, monitoring transfers and preparing monthly bank reconciliation statements and reporting
• Reconcile all balance sheet accounts and maintain records on file
• Prepare monthly, quarterly and annual financial reports
• Prepare annual audit financial statements, audit reports and management letter and response to external audit query
• Provide training to finance staff, Khartoum and states YABICs accountants, to ensure compliance with the AfDB financial management policies and procedures
• Ensuring that the Banks’ quarterly and final financial budget report is produced to reflect the actual cost and the Banks’ format and reporting requirements are applied
Assist in improving and maintaining CHF management tools, related guidelines, forms and templates;
Provide training and orientation to the new Sector Leads and CHF partners on the process;
Provide quality control and vetting for sectors final proposal submissions;
Act as CHF focal point for Education sector, budget revision, project no-cost extension and emergency reserve requests.
Contribute to the UNDP capacity assessment for CHF partners including the development of criteria for assessment by UNDP;
Processing of CHF standard, reserve, special and core -pipe line allocations.
Support the updating of CHF website to ensure current, comprehensive and reliable CHF information is available online;
Contribute to the CHF annual report by providing analysis of project no-cost extensions (NCEs);
Participate in the sector programmatic review process and the Technical review process;
Updating the funding status for INGOs and NNGOs in to the Financial Tracking Service (FTS).
Oversee the proper financial management (ensure that the Country Director and the Country programme senior management are provided with the timely financial information and data to support for effective financial management and the optimal use of resources);
Supervising and managing the country operating budget ensuring that the Grants reporting and monthly country financial reporting are dispatched timely;
Maintaining good relations with the local Banks and regular monitoring of cash position for local accounts to ensure sufficient funds on hand for disbursements;
Cash management (managing the ledgers, journals and ensuring the procedures and compliances in all aspects of cash release are adhered to;
Internal control (ensuring that the financial procedures and policies with relate to all payments are
adhered to;
Reviewing the procurement documents to ensure adequate supporting documentations are provided;
Ensuring that the proper allocations of costs to the grants as well as the accuracy are maintain;
Reports and analysis (reviewing the month end journals and financial transactions and preparing the financial reports);
Ensuring that the Donor quarterly and final financial budget report is produced to reflect the actual cost and the Donor format and reporting requirements are applied;
Budget planning and execution (assisting the program department and participate in the preparation of budgets and preparing the office administration support cost of the budgets).
Finance Monitoring of UNDP partner NGOs (Reviewing financial reports to ensure that all the submitted final reports are compliant);
Provides effective support to administration of budgets and functioning of the optimal cost-recovery system;
Building capacity of partners NNGOs and providing continuous guidance and support;
Monitoring, and follow up all the NEX advances to ensure that all the outstanding advances are clear;
Establishing new awards and projects in the system (Atlas), and map to MPTF awards and projects;
Taking corrective actions on UN posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
Checking the supporting documents for payments and financial reports for all projects; approval of vendors; preparing of all types of vouchers in-Atlas, PO vouchers for management projects;
Ensuring accurate financial resources management through planning, guiding, controlling of the resources in accordance with UNDP rules and regulations;
Preparing and monitoring of budgets of management projects;
Establishing of the development projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels;
Establishing the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in (Atlas) System;
Ensuring that the payroll calculations including social insurances and other staff benefits and entitlements are properly maintained.