HR Coordinator cum Recruiter
Think Food LLC
Total years of experience :14 years, 3 Months
•Handle recruitment for all levels and staff logistics issues from preparing job adverts, checking application forms, shortlisting and selecting candidates, interview schedule and offer letter preparation.
•Process on-boarding for all new joiners and make sure all requested documents are submitted, signed as per HR policies and procedures.
•Ensure all employees related legal document/ cards are processed and well documented (OHC, Labor cards, medical cards etc.)
•Process employment visa application and cancellation.
•Responsible for resignation and termination process.
• Preparing memos and company related certificates requested by the employees.
•Monitoring of employees last day of tourist visa and exits.
•Coordinates with Finance departments with regards to funds needed for exiting employees.
•Responsible in booking/ issuance of flight tickets thru coordination with the travel agency.
•Prepares disciplinary letters for the employees which includes Warning and Termination while keeping a track of the same.
•Maintain employee-related database always updated.
1. Promptly processes the mandated benefits under Institutional Government and related matters as availed by employees.
2. Notify sick employees to SSS for financial support during days of his/her absences at work.
3. Notify pregnant employees to SSS for financial support during maternity leave.
4. Submits Salary loan forms to SSS/ Pag-IBIG for evaluation and check release.
5. Updates of Personnel Information and membership ID cards.
6. Enrollment to insurance company for Personal Accident coverage of regular and probationary Managers, confidential payroll and rank and file employees.
7. Enrollment of regular Managers, confidential payroll and rank and file employees in the accredited medical health plan.
8. Processing of payment of billing statements made by the medical health plan service provider.
9. Executes company benefits program such as Salary and Appliance loan.
10. Executes company employee relation program such as solicitations for death within employee's immediate family, visits to hospital-confined employees, visits to funeral wakes and/ or interment of any member of employee's immediate family.
11. Provides updates on benefits applied by employees in order to minimize follow-ups. Gives specific procedures and instructions for employees to be guided on the waiting time or disapproval of these benefits.
12. Represents the company and member employees to government agencies (ex: SSS, Pag-Ibig). Sources out reliable contacts to ensure progress in processing applications and claims.
1. Encodes the time-in and time-out from the time cards and attendance records of monthly
paid rank-and-file employees every payroll cut-off period.
2. Summarizes and classifies overtime hours rendered by these employees. Encodes them individually. Assures that overtime authorizations are provided per company rules and regulations.
3. Summarizes approved leave credits and encodes them as hours worked.
4. Maintains records of all frequently submitted and approved work, day-off and holiday schedule of employees. Notes approved changes on the mentioned schedules.
5. Assists and guides employees in the proper use of timecards applicable rules and policies governing timekeeping.
6. Prints out payslips for individual employees. Distributes them before payroll schedules.
7. Computes for back-pay adjustments of all concerned employees by individually analyzing the time records and other related documents of employees such as in the retroactive date of issuance of merit increase, wage order implementations, validations of promotions with backwages, etc.
8. Computes the applicable thirteenth month pay of covered employees for year-end cash conversion. Computes the applicable thirteenth month pay of resigning contractual employees.
9. Accomplishes government reports required from time to time. Shows proof of evidence that company is complying with all the standards in wages upon inquiry/ inspection by a labor enforcement officer.
Payroll and Timekeeping)
1. Timelink of swipes from branch and from other branch.
2. Printing of Exception report and Daily Attendance Report.
3. Encoding of new hires and tagging of Separated employees.
4. Encoding of Time keeping forms.
5. Prepares Separation Clearance Release Form for the separated employees.
6. Prepares and distributing of pre-DTR to every department a day before the payroll
processing.
7. Final screening/checking of corrected DTR before 3pm for the submission to Head
office.
8. Filling of DTR to 201B files for regular employees.
9. Monitor Tardiness Memo of the month.
10. Processing monthly Inventory Attendance Report of regular employees.
11. Ensure that all timekeeping documents are properly filed in 201B.
12. Ensure that all 201B files are updated and ready for audit for the last quarter pay-out
(October
1. Performs sourcing of applicants through text messaging and phone calls for testing and
initial interview.
2. Administers Psychological exam to all applicants and interprets results for further
evaluation.
3. Facilitates list of pre-employment requirements of newly hired employees to HR
Supervisor for checking to be endorsed to HR IS and Comp. and Ben.
4. Prepares confidentiality, employment contract, bank endorsement and biometric.
5. Prepares and submits weekly Recruitment statistics to HR Supervisor subject for
analysis.
6. Prepares I.D of newly hired/rehired contractual, probationary and regular employees.
7. Orients agency personnel.
8. Conducts following programs such as New Employee Orientation, Quality Customer
Service and Store House rules.
9. Performs other function and responsibility which is required by immediate superior
from time to time.
TECHNOLOGICAL INSTITUTE OF THE PHILIPPINES
1. Assists the Head in the implementation of the testing program from first to fifth year.
2. Assists the Counselor In-Charge in the administration, scoring and interpretation of psychological tests.
3. Administers and scores entrance examinations to new students.
4. Prepares semestral inventory of testing materials.
5. Monitors existing testing materials and ensures that tests are of good condition.
6. Conducts room-to-room campaign.
7. Submits monthly accomplishment report.