Ahalya Karuppiah

1. Office Administration
Manage day-to-day office operations and ensure smooth workflow
Maintain office records, documents, and filing systems (physical & digital)
Handle incoming calls, emails, and correspondence professionally
2. Inventory & Stock Coordination
Coordinate with warehouse team for stock availability and updates
Maintain records of inward & outward stock movements
Assist in stock audits and discrepancy reporting
Monitor expiry dates (very important in medical field)
3. Purchase & Vendor Coordination
Assist in preparing purchase orders and follow-ups with suppliers
Maintain vendor database and contact details
Coordinate for timely delivery of medicines and medical supplies
4. Sales & Dispatch Support
Coordinate with sales team for order processing
Prepare invoices, delivery challans, and dispatch documents
Ensure proper documentation for dispatches and transport
5. Compliance & Documentation
Maintain regulatory documents (Drug License, GST, etc.)
Ensure records are updated as per government norms
Assist during inspections and audits
6. Accounts & Billing Support
Support basic accounting tasks (invoice entry, payment follow-ups)
Coordinate with accounts team for billing and collections
Maintain petty cash and expense records
7. Communication & Coordination
Act as a bridge between departments (sales, warehouse, accounts)
Coordinate with logistics providers for deliveries
Handle customer queries and support requests
8. Data Management & Reporting
Maintain Excel reports for stock, sales, and dispatch
Generate daily/weekly/monthly reports
Update ERP/Tally systems regularly
9. General Administrative Duties
Office maintenance (stationery, housekeeping coordination)
Schedule meetings and maintain calendars
Support HR in attendance and basic employee records.