Procurement Officer
Youth, Technology and jobs project funded by the World Bank group.
Total years of experience :5 years, 5 Months
• Support the PMU in procuring all the project’s needs and activities following the World Bank and the GOJ procurement’s guidelines and procedures.
• Support the preparation of procurement documents including, REOI RFQs, RFPs, RFBs, SPN, Notification of Intention to Award, Notification of Award, Contract Agreement, etc.
• Provide support to proposal-evaluation committees to ensure smooth and timely evaluation process.
• Support the management of contracts including inspection, compliance with terms and conditions, proactively addressing delays, trouble-shooting problems, contract amendments, completion of contracts, handling complaints, and contractual disputes.
• Update the project’s procurement plan, review procurement progress and coordinate with World Bank for guidance, reviews, and no objections.
• Coordinate with the project’s finance team, and provide procurement progress reports.
• Coordinate with the Ministry’s procurement staff to ensure the adherence to the Government procurements guidelines and procedures.
• Maintain a coherent filing system for archiving all approvals, contracts, contract amendments, and consultants’ deliverables.
Support logistics related to field and office needs (e.i. goods purchasing, , office maintenance, deliver or collect documents/items etc.);
• Manage ARCS’s logistics documentation ad needed per procedures and keep office inventory updated.
• Ensure the procurement process is complaint with ARCS standards and donor regulations
• Lead supplier/consultants’ selection process with coordination with Program and Finance teams
• Enhance the tender process by providing support to ARCS teams and responding to suppliers’ inquiries to minimize potential faults submission
• Setting up the procurement function within the group
• Develop procurement policies and procedures
• Develop annual procurement plan and related performance indicators
• Implement all material plans and ensure compliance with all procurement policies and procedures, assist to buy all supplies and equipment and maintain quality for same.
• Evaluate all quotes and coordinate with vendors to provide required component bids and analyze all vendor performance to improve all purchasing processes.
• Ability to Implement Best Practices related to Supplier Relations, Procurement Database
• Manage all supplier contracts and assist to administer best pricing strategies for all purchase materials and suppliers
• Develop and maintain professional relationships with all suppliers
o Lead supplier/consultants selection process with coordination with Program and Finance teams
o Enhance the tender process by providing support to Oxfam teams and responding to suppliers inquiries to minimize potential faults submission
o Work closely with vendors and program teams to verify timely and complete delivery of supplies to target locations
o Support management of contracts including drafting contracts with key documents (TOR, COC) ensuring compliance with terms and conditions of contract, collecting signatures according to OGB policy and payments full submission process
o Develop and update the project procurement plans- supply chain submission
o Maintaining tools to manage and track procurement activities including costs, timeline, status
o Coordinate with finance for annual expenditures submission through the supply chain management
o Regular and incident reporting
o Providing full procurement induction to program team for capacity building purposes
o Systemize and computerize all paper work to facilitate the access to it
April 2019 - June 2020: OXFAM GB- Logistics Assistant/ Za’tari Camp
o Mapping potential suppliers to feed the procurement database
o Initiate professional working relations with suppliers
o Ensure best quality/value solutions are sought for all procured items
o Assess and evaluate market conditions. Consider them in selection process
o Lead the submission of all transactions in fair and accountable manner with Finance team
o Manage and monitor Service Level Agreements. Regular reporting against it
o Manage all logistics files and proper archiving systems
o Work closely with suppliers and program teams to verify timely and complete delivery of supplies to target locations
o Provide support in the annual asset management activities
o Guarantee proper documentation among procurement process (one quote, competitive quotes & tenders
Za’tari Camp
•Mapping potential suppliers to feed the procurement database
•Initiate professional working relations with suppliers
•Ensure best quality/value solutions are sought for all procured items
•Assess and evaluate market conditions. Consider them in selection process
•Lead the submission of all transactions in fair and accountable manner with Finance team
•Manage and monitor Service Level Agreements. Regular reporting against it
•Manage all logistics files and proper archiving systems
•Work closely with suppliers and program teams to verify timely and complete delivery of supplies to target locations
•Provide support in the annual asset management activities
•Guarantee proper documentation among procurement process (one quote, competitive quotes & tenders)
•Ensure the procurement process is complaint with Oxfam standards and donor regulations
YMCA of The Rockies, Colorado-USA
YMCA of the Rockies puts their core values (caring, Honesty, Respect, Responsibility and Faith) and principles into practice through programs, staff, and facilities in an environment that builds a healthy spirit, mind, and body for all. Working together by serving conferences of educational, or recreational nature; providing unifying experiences for families; and serving staff with leadership opportunities and productive work experiences.
During that period of time, I hold different positions as part of the training objectives (Procurement principles and mandates, leadership interin)
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