Head of Section Facilities Management
PR1MA Facilities Management Sdn Bhd
مجموع سنوات الخبرة :19 years, 5 أشهر
Monitor on execution of tasks and processes related to project handing over for Vacant Possession, management of issues during DLP, formation of Management Corporation; all in accordance to
Strata Management Act.
Management of building maintenance (technical & non-technical) and security services
Set key strategies including target positioning, tenancy mix for a portfolio of assets and to achieve financial targets;
Analyzing the overall performance and efficiency at property level as well as preparing asset reports and analysis on the properties and identifying opportunities for improved performance.
Work with the operation staffs to identify key issues and come up with strategies to address key challenges, solve issues at site and ensure the physical environment is fit for purpose in terms of premises, health & safety and office accommodation and comply with the relevant authorities’ requirements and company corporate
policy
Managing the operational and capital budget, track and report on the financial performance of the assigned portfolios.
Identify risks and promote mitigation and opportunities for improvements.
Conduct day-to-day project coordination, planning, and implementation across multiple teams
Create functional and technical application documents
Oversee, maintain, and inspect all designated buildings and properties
Coordinate ongoing maintenance and inspections to comply with all relevant laws, codes, and company policies
Select tenants through interviews and background checks, rental collection, pay invoices, and analyse operating statements
Prepare the annual budget and report on financial performance regularly
Manage on-site staff, and vendor and contractor relationships
Address tenant complaints, violations, and problems
Prepare and maintain all records, correspondence, and files
Establish and maintain relationships with tenants
Utilize data to develop trends and insights that will drive continuous improvement on the facilities performance
Perform site surveys of existing facilities and equipment to capture and report current condition, and develop repair and maintenance scopes of work
Responsible for overall team management, staff development and planning.
Develops, cultivates and owns key relationships with the internal and external clients/customers, third party service providers and vendors
Complete responsibility to manage repair and maintenance work related to building components, MEP, finishes, equipment, signage, and site components
Monitor and manage security and surveillance services to ensure the ROSEN Kuala Lumpur compound area safe and secure
Administer of property management services such as building insurances, valuation reports, space management, quick rent, property assessment and government related licenses
Prepare annual budget development through planned and deferred projects within region
Liaise with the related government agencies in obtaining the licenses and building certificates.
Supervises all activities related to occupancy, construction, relocation, and renovation of the company’s buildings, offices and other designated facilities.
Prepares and reviews cost estimates; conducts meetings with contractors prior to and during construction.
Assist in the development and implementation of the annual management plan; accomplish key performance indicators as identified by the Operation Director
Provide management and leadership to facility staff, including hiring and performance management
Develop and maintain a high performance team including hiring, talent and succession planning, manager and individual development planning
Manages supervisors including hiring, promotions, recognition, discipline, and performance management. Plans, directs, and monitorsperformance objectives
Oversee and direct day-to-day maintenance operations, including grounds maintenance and upkeep;
Direct staff, processes, and activities to sustain safe, continuous, and efficient plant operations.
Schedule periodic and preventative maintenance; conduct emergency troubleshooting and ensure maintenance support availability.
Coordinate work and repair schedules; assign balanced workloads; inspect completed work to validate conformance to specifications and standards.
Monitor and improve maintenance processes and personnel to achieve department and organizational goals.
Administer fire safety, health, and security protocols for all plant facilities; routinely inspect and test safety equipment and update necessary records.
Manage diverse projects, including preparation and specification, data gathering, estimations, and selecting and coordinating vendors and contractors and to propose the clients and company Management.
Developed documentation for ISO 14001 (Environmental) and OHSAS 18001 for the company.
Accountable to the budget and cash flow for the building to optimize efficiency in provision of building management service
Lead mechanical & electrical section reporting to Senior Manager and General Manager of the company’s Project Department in maintaining electrical fittings for almost 500 lighted billboards and 650 lightboxes throughout Peninsular Malaysia
Responsible in design and manage new projects for installation of electrical fittings on new advertising panels Developed cost reduction programmed and implements budgetary control for maintenances and projects.
Champion of ISO 9001:2008 for the company - obtain ed first ever ISO certificate for the company.
Qualified ISO 9001:2008 (Management) Internal Lead Auditor certified by Bereau Varitas (BV).Handle internal and external complaints and to minimize breakdown time to optimize income of the company
Liaise with various group of concession owners (LLM, PLUS, RAPID KL, others), Local authorities(MBPJ, DBKL, MBJB, others) in getting concerns and approvals and TNB for electrical supply and meter reading.
Lead a team to monitor outsource contractors for integrated facilities management for the entire campus area.
Oversee all aspects of the physical facilities including budget management, building maintenance and renovation, campus safety,
campus cleanliness and landscaping, repair and and replacement of equipment.
Monitor and administer of campus facilities usage including of lecturer theatre, main hall, fields, staff apartments, cafeteria and company’s transports.
·Manage and develop facility maintenance staff to ensure duties are performed in a timely and efficient manner at the required level of quality
Prepare estimates, schedules and plans for operational and maintenance projects that improve the efficiency and costeffectiveness.
Liaise with all Government Authorities to ensure the campus is compliance to local authority rules and regulations, OSHA, and BOMBA requirements.
Involve with Safety and Health Committee for the campus to set-up the policies and procedures.
Liaise with Head of Facilities at Head Quarters on the new project planning and developments
Responsible in monitor low voltage electrical power system (AC system) by update and provide electrical plans on incoming lines and DBs, update records of all meter readings, update new electrical layout for all new projects and organized new layout before the new expansion project.
Responsible in monitoring third party contractors for preventive and corrective maintenance for above ground stations and underground stations including LV electrical distribution system for stations,
lighting maintenance in tunnel, managing the Building Automation System (BAS) for underground tunnel, lifts and escalators
maintenance, fire protection system, air-conditioning system and cold water distribution system.
Responsible in upgrading, renovation works, system enhancement project at the passenger stations, preparing bill of quantity (BQ),
involved in preparing tender documents and monitor the project /progress (Upgrading of air-conditioning system, fire protection panel upgrading work, Renovation at Subang Depot Workshop).
Event Coordinator for Emergency Evacuation Exercise at Subang Depot.
Qualified employee for Operation group (Rules Book and Radio Communication) of RAPID KL.
Supervised a group Chargeman and Technicians