Fleet/Transport Supervisor
Lootah Group of Companies
مجموع سنوات الخبرة :17 years, 3 أشهر
Handling daily staff transportation of staff members from and to work place across U.A.E
Allocations, route planning and organizing.
Attend weekly meetings with senior Management and updating.
Preparing weekly and monthly operations report and submitting to BU Head.
Fuel Analyzing and average calculation
Weekly tool box meetings with drivers and coordinators on HSE issues
Managing a large size of fleet over 300 plus vehicles
Managing 200 plus drivers for day and night shifts
Booking of vehicles as and when requests by BUs.
Preparing NOC letters i.e. Dafza, Jafza, and DCA
Updating customers complaint log and feed back
Checking of fuel bills, limit and deductions
Checking traffic fines online and informing BUs.
Costing on transport Ad hoc request by BUs
Negotiating with suppliers to get the best rates for staff transport
Preparing budget forecast for upcoming financial year.
Oversee vehicles preventive maintenance programs and activities for the purpose of ensuring vehicles are maintained in a safe and effective operating condition.
Managed 100+ refrigerated and temperature controlled light trucks and chiller vans
Manage spends on the purchase of assets and consumable inventories in liaison with the Central Purchases Dept. to ensure that Fleet Budgets are in control.
Performs personnel functions (i.e. interviewing, evaluating, supervising, disciplining, directing, and training of staff
Maintain statistical reports, files and relevant records related to maintenance, repairs, depreciation, mileage, etc
Responsible for selecting the right fleet of vehicles in line with the business strategies
Plan, process and execute vehicle purchase and vehicle replacement through efficient settlement.
Responsible for the upkeep and maintenance of all vehicles in terms of their licensing, registration, insurance and record keeping as required by RTA regulations.
Prepare written procedures and policies regarding fuel management
Monitor and review accident, repair and recovery process.
I am giving my services as a Senior Admin and transport in charge which includes the
• Company trade license renewal.
• Handing over the document to the PRO for the necessary processing.
• Ejari renewal of the shops all around the UAE.
• Taking care of all the admin procedures of all the outlets in malls.
• Coordination with the several mall managements for the smooth running of business. (Dubai mall, MOE, DCC, IBN, Al Warqa etc.).
• Managing the 34 company accommodations all around UAE.
• Allocation of accommodations to the newly hired staff.
• Providing the necessary stuff for the accommodations.
• Keeping track of the household stuff provided to the staff.
• Purchasing of the new household beddings and other stuff.
• Renewal of the tenancy contract and bargaining while needed.
• Difference between last and current payment.
• Cheque/ Payment detail.
• Marketing fee, Payment Vouchers.
• Real Estate Details, Owner Details Record, Date of Starting/ Ending contract Report.
• Sort of Trade license (Branch, Wholesale, Operations, Head office e
• Co-ordination of daily Transportation, routes, vehicles used & number of driver requ and communicate information to the facility Manager.
• Provide supervision & direction to the drivers.
• Vehicle arrangement as per site request.
• Monitoring of all company vehicles registration and Insurance requirements & en timely renewal of both.
• Maintaining vehicles service history for each vehicle details of maintenance carried repairs cost & major spare parts used along with cost.
• Ensure all vehicles are clean & instruct drivers to keep their vehicle clean.
• Scrutinizing log sheets of all vehicles.
• Schedule repairs and maintenance work to vehicle as needed.
• Ensure all drivers completely written daily mileage reports and trip reports and submit office on time.
• Labor’s transportation scheduling.
• Filling driver wage card on daily basis.
• Fuel consumption reports of each vehicle with mileage reports.
• Perusal on Vehicles fine summary report.
• Consolidation breaks down reports and current status.
• Checking of fuel and Salik expenses on monthly basis.
AUGUST-2007 TO JUNE 2013
To organize Labor’s Accommodation in Camp’s At
Different Locations.
To Maintain Record Of Staff Accommodation. Camp Inspection and Maintenance.
Responsible for the smooth functioning of Camp & Transportation with the team of Camp Members. Along with the regular maintenance team.
Organize & Renew Camp Cleaning Contract & Hired buses Contract. Supervised more than 1000 Workers in Different Labor Camps.
Visit & Control the Various Camps on Usage of its utilities & Services. To organize logistics for new Candidates.
Arrange for & Disbursal of advance, Medical test, contract signing etc. Renewal of Passport, Visa etc.
Organize & Arrange for Medical Team & Lease of the Camp for health checkup & at the time of visa renewal & Incase of Medical Emergencies.
Arrange transport to & for Camp to Site.
Assumes responsibility for checking in and out camp grounds and non-camp groups and maintenance of records.
Assumes responsibility for security of camp facilities and camp personnel.
JOB RESPONSIBILITIES AS A TRANPORT SUPERVISOR:-
Co-ordination of daily Transportation, routes, vehicles used & number of driver required and communicate information to the facility Manager.
Provide supervision & direction to the drivers. Vehicle arrangement as per site request.
Monitoring of all company vehicles registration and Insurance requirements & ensure timely renewal of both.
Maintaining vehicles service history for each vehicle details of maintenance carried out, repairs cost
& major spare parts used along with cost.
Ensure all vehicles are clean & instruct drivers to keep their vehicle clean.
Duties
• Welcome new employees to the organization by conducting orientation.
• Handling 1300 senior and labor’s staff in Accommodation.
• Keeping updates record of all staffs staying in the Accommodation and allocation of rooms for new incoming staffs.
• Report workers staying in the Camp not reporting to duty on daily basis to HR along with valid reason on each case.
• Maintains employee information by entering and updating employment and status data
• Supervisions between site and catering services on head count attendant. Maintain the hygienic cleanliness of the kitchen and Dining areas and food (hot & cold) storage areas.
• Handle transportation from camp to site (back & forth) as per different site timing or according to directives from site or head office.
• Ensure discipline in camp as per the company and Landlord settled Rules, Handle all related tasks related to the camp employees.
• Resolving some minor conflicts between the staffs, reporting and sending major incident to IMC.
• Regular patrolling of the staffs room for any complain, making record of all linens and total employee detail in SAP and excel sheet.
• Responsible for the clearance of sewage water from septic tanks and garbage disposals.
• Contributes to team effort by accomplishing related result as needed.
• Manage 1300 senior and labor’s staff where I am handling more than 20 nationalities staff in accommodation which involves cleaning, maintenance occupancy in the camp, safety & security. Ensure discipline in the camp.
Report workers staying in the camp/not reporting to duty on daily basis to HR along with the valid reason on each case.
Handle transportation from camp to site (back & forth) as per different site timing or according to directives from site or head office. Coordinate with HR & sites for labor transfer or movement from- to different sites, and arrange transport for emergency cases.
Coordinates between site and catering services on head count attendant. Maintain the hygienic cleanliness of the kitchen & dining areas and food (hot & cold) storage areas.
Handle allocation of rooms for new coming workers. Keeping an update record of all labors staying in accommodation.
Responsible for the clearance of sewerage water from septic tanks and garbage disposals.
Handle immediate first aid and inform doctor in case of emergency.
Handle all related tasks related to the camp & employees
supporting the HR Manager & PRO in completing the documents required for visa renewals and scheduling for residence visa renewal medical test.
Making incident report & sending to IMC.
Maintaining records of all incident report in our log book.
Making record of all linens and total employee detail in SAP and excel sheet and also update data on daily basis
Worked as sales officer from 2005 to 2006 in Unilever Pakistan.
Responsible for all sales activities in assigned or regions. Manage quality and consistency of product and service delivery.
ESSENTIAL WORK ACTIVITIES:-
• Planning • Deciding
• Checking • Implementing / Coordinating
• Controlling / Directing • Motivating
SAFETY AND QUALITY RESPONSIBILITIES:-
❖ Maintain standards of safety and comply with Company's Health, Safety & Environment Management System requirements.
❖ Take reasonable care of own health and safety and that of others in the workplace.
❖ Follow and maintain Company standards of Quality in accordance with Company Quality System requirements
SKILLS AND RESPONSIBILITIES:-
❖ To organize Labour's Accomodation in Camp's At Different Location's.
❖ To Maintain Record Of Staff Accomodation.
❖ Camp Inspection And Maintenance.
❖ Responsible for the Smooth functioninh of Camp & Transportation With the team Of Camp Members, Along with the regular maintenance team.
❖ Organize & Renew Camp Cleaning Contract & Hired buses Contract.
❖ Supervised more then 1000 Workers in Different Labour Camps.
❖ Visit & Control the Various Camps On Usage of its utilities & Services.
❖ To Organize logistics for new Candidates.
❖ Arrange for & Disbursal of advance, Medical test, contract signing etc.
❖ Renewal of Passport, Visa etc.
❖ Organize & Arrange for Medical Team & Lease of the Camp for health check up & at the time of visa renewal & Incase of Medical Emergencies.
❖ Arrange transport to & for Camp to Site.
❖ Assumes responsibility for checking in and out camp grounds and non-camp groups and maintenance of records.
❖ Assumes responsibility for security of camp facilities and camp personnel.
SKILLS AND SPECIFICATION: ❖ Excellent written and oral communication as well as listening skills.
❖ Positive and passionate.
❖ Should enjoy working with clients and developing healthy relationships.
❖ Perseverance and should be able to respect customer response.
❖ Flexible and agile thinker.
❖ Good team player within a target driven environment.
❖ Positive attitude individual.
❖ B.A Part 1st University of Peshawar. ❖ Matric ❖ FSC (Engineering) Islamia College & University Of Peshawar Tools:- Office Automation:- Ms Word, Excel, PowerPoint, Regular Internet User