Human Resources Officer
Paris Gallery
Total years of experience :12 years, 2 Months
Position: Human Resources Officer Human Resources
Paris Gallery/GBI
• Salary Budgeting- Identifying rank and grade base on appropriate category- experience and level
• Designing Organizational hierarchy and Authority - Defining Responsibility accountability and liabilities
• Processing candidates offer letter, NOC, Transfer sponsor, Medical, Finger print for Qatar ID
• Credential analyst/Verification
• Implementing HR policies in line with company policy and labour law of Qatar, also very familiar with Saudi labour law
• Conducting Staffs orientation on company policies and forms
• Preparing letters such for banks (opening accounts, loan, credit card) visas (visit visa, permanent family visa), letter to embassies and many others
• Responsible on Employee database listing, files, contracts, offers and other official documents
• Responsible for attendance, schedule and deduction
• Updating and Managing QID expiry, Passport, Medical and finger print registration
• Responsible issuing certificates, such as salary certificates, applying visa, driver license, bank applications
• Processing medical insurance
• Conducting needs analysis, performance analysis, training needs, SWOT, assessment and evaluation, trainers training, training on customer service
• Responsible arranging final settlement
• Conducting Exit interview and staff performance
• Preparing Purchase Order (PO) for HR Department material and supplies
• Insuring updated HR data
• Conducting staff evaluation
• Assisting and guidance for working relation of Manager and Subordinate
• Conducting disciplinary action
• Motivate staffs for caring and lively working environment and harmonious
• Formatting HR documents including position descriptions, letters, forms, policies and procedures.
• Coordinate meetings, interviews, training and activities of new and old employees
• Updating database of employee by excel and oracle
• Reporting through excel presentation, Graph-chart, pivot, and database analyser
• Teaching excel to staffs
• Improving excel database
• Conducting Screening, assessment and interview
• Maintaining, updating the employees information and data
• Processing Papers for signature and Approval (Brand Managers, Accounts, IT department, Maintenance department, Auditor, and General Manager)
• Updating Attendance reports for monthly salary
• Updating the list of leave applications, exit permit, travel request forms, encashment request forms, PO, employee status change forms
• Preparing and Follow up Clearance certificates with the employees, check exit permit if it’s ready
• Updating the leave application and processing ticket
Position: Recruitment Specialist
Human Resources
Saudi Basic Industries Corporation (SABIC)
10/01/2011-31/12/2014
Responsibilities
• Conducting assessment and planning.
• Making report- excel graph, Chart, Diagram
• Conducting Recruitment Job Fair and Recruitment through bayt and naukri gulf
• Conducting evaluation and monitoring.
• Preparing employee contract
• Post any open positions, identify potential candidates (Applicants), review resumes and set up interviews, and updating information on
• Collecting and Receiving CVs/Resumes thru Online and Walk-in
• Evaluating CVs if it meet s the requirements
• Facilitating Interview
• Processing the selected candidates- There Ewakala, passport, Purchase Order and there all documents.
• Processing there travel, ticket, transportation
• Assisting employees to undergo medical test, I.D until He report to his duty.
• Administer Benefits: Insurances-Health, Dental and Claims
• Processing time-sheet, payroll, Invoice
• Encoding and Monitoring employee PO through SAP and Portal.
• Disseminating current employment laws.
• Maintain Employees file- CVs, Status, Documents
• Summit and Monitor the employees’ data and reports
• Assist in special projects: handbook, retreats, trainings, update internal HR processes & forms;
• Monitoring vacation leave balances
• Conducting Employee orientations
• Conducting Career Fairs and recruiting events;
• Maintain the strict confidentiality of company policy/business
• Responsible to ensure that the HR Department undertake efficiently and professional operation, including word-processing, answer telephone, filing, maintain noticeboards, collect/distribute mail, purchase orders, expense vouchers, locker distribution, Petty Cash, and cash advance other technical works
• Co-ordinate and distribution all types of communication
Position: Training Specialist cum
Administrative Assistant
Philippine Muslim Welfare Society Inc. (NGO), Iligan City, Lanao del Norte
15/01/2009 -15/12/2010
Primary Responsibilities:
• Implemented a one year (first trance) program entitled “Building a Empowered and Sustainable Peace environment in the Provinces of Lanao del sur and Lanao del norte”
• Preparing Logical framework
Vision, Mission, Goals, Objectives
Inputs, Activities, Outputs, outcome, Impacts
• Conducted series of seminars such as Culture of peace, Conflict resolution skills, Peace Advocacy
• I formulated Personnel Policy
• General Admin work including housekeeping & facilities management.
• I make Project Proposal
• I report quarterly progressive reports and financial report
• Data gatherer in 12 Model Barangays
• Preparing project proposal
• Implemented Non-violence training for Ulama and Aleems
• Released Relief assistance to evacuees Marawi city, Iligan city, kasuwagan, Munai, Lanao del norte
• Created quick response team
• Conducting Barangay’s Consultation
• Organized 24 Barangay’s thought capability trainings and series of trainings and development skills
• Releasing supplies for every Barangay’s
• Facilitating Mass-meeting.
• Preparing booking, tickets, Hotel, and other requirements for every official trip our Municipal Mayor and LGU employees.
• I Receive, Record, Scan, Distribute File
• Store, Issue, Archives & Retrieve, Manage document.
Secondary Responsibilities
• Type correspondence, reports and other documents
• Maintain office files
• Open and distribute the mail
• Take minutes at meetings
• Distribute minutes
• Coordinate repairs to office equipment
• Maintain confidential records and files
• Maintain records of decisions
• Arrange for payment of honorariums
• Research and assist with the preparation of motions, policies and procedures
• Review and edit reports to the Board
• Correspondence for Board members
• Prepare documents and reports on the computer
• Schedule Board meetings
• Prepare agendas for Board meeting
• Record keeping of received and sent letters to the various consultants and other contractors.
• Create and maintain tracker of documents
• Document Distribution
• Maintaining day to day records for all documents
• Uploading all projects related drawings from consultant & contractors and distributed to all concern people for review, inputs & approval.
• Remove old drawings / technical data, and replace with latest data from the site team.
• Issuing drawings and technical data to the site team for review and implementation, any revision to this is to be immediately intimated to the site team and the old records stored
• Prepare, log and distribute all outgoing and incoming transmittals.
• Maintain electronic registers for Letters, Memos, Reports, Transmittals, Drawings, and Safety & Quality related documents
• Maintain central filing of all project documentation.
• Preparation of task list and reviewing it in line with the time line specified in advance.
• Using document numbering system for maintaining the documents.
• Data Entry of transmit/dispatch/Updating Contracts/ Bill details
• Daily routine- distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
• I am responsible for maintenance and continual improvement of Document Control Management System in the office.
Position: Project Coordinator
Philippine Muslim Welfare Society Inc. (NGO), Iligan City, Lanao del Norte
15/01/2008 - 30/12/2008
• Implemented Program “Peace Advocacy: Introducing Peace in Islam"
• Arranging Data, Filling the Documents of eight Model Baragays.
• Effectively build organized partnerships with Local Government Units, Civil Society Organizations, peace groups, other donor representatives, local business groups to secure their involvement in strengthening Project implementation and sustainability
• Formulating quarterly progressive reports and financial report
• Conducted series of seminars such as Culture of peace, Conflict resolution skills, Peace Advocacy
• Conducting trainers training
• Released Relief assistance to evacuees- Marawi city, Iligan city, kausowagan, Munai