ASSISTANT ADMINISTRATION MANAGER
AllianzEgypt
Total years of experience :23 years, 4 Months
Key Qualifications & Responsibilities:
• Supervising day-to-day operations of the administrative section and staff members, managing, planning, and scheduling tasks.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
• Working with accounting and management team to set budgets, monitor spending, and services activity expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation Objective:
• Oversee facilities services, maintenance activities and security officer
• Organize and supervise other office activities (recycling, coordinate & renovations offices space, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Oversees cafeteria staff
• Ensure & audit Employees monthly attendance logs & forms as per attendance policy
Key Qualifications & Responsibilities:
• Manage warehouse inbound and outbound operations in raw material, packaging material, finished goods, consumables, and spare parts warehouses in compliance with the company’s policies and vision.
• Setup the warehouse layout and ensure efficient space utilization, and work to accommodate all the received shipments minimizing/eliminating the external storage cost.
• Maintain standards of health and safety, hygiene, and security.
• Manage stock control and reconcile with the data storage system.
• Control the operational cost and keep it at a minimal level.
• Coach and motivate the staff to meet the organization targets.
• Raise the awareness of the staff on the (SLA) a service-level agreement standards.
• Share daily/weekly/monthly reports for the area KPI’s and other reports that will be requested.
• In charge and oversee and coordinate daily warehousing activities and apply goods first in - first out (FIFO).
• Ensure that daily operations meet and exceed daily performance expectations and to increase the company’s overall market share.
• Achieve high levels of customer satisfaction through excellence in receiving, identifying, dispatching and assuring the quality of goods
• Measure and report the effectiveness of warehousing activities and employees performance
• Determine staffing levels and assign workload
• Maintain items record, document necessary information and utilize reports to project warehouse status
• Identify areas of improvement and establish innovatively or adjust existing work procedures and practices
Mass communication studies