facility management officer
Dhaman Health Assurance Hospitals
Total des années d'expérience :10 years, 10 Mois
• Prepare invoices, Interim payments for outsource Vendors/Contractors and follow-up.
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Conduct research and prepare presentations or reports as assigned.
• Prepare and submit purchasing requests to the procurement and follow up with all requirements for Purchase order released.
• Work on the department annual budget.
• Prepare and work on RFQ, RFP, Technical Evaluations.
• Work on creating SLAs for Maintenance, Support services and other facilities divisions.
• Work on department annual objectives & KPI.
• Receive maintenance requests, manage, solve, and follow up.
• Assign maintenance work to Technicians.
• Work on asset management, functional location mapping.
• Overseeing the implementation of facility expansion, layout, various systems, and quality controls.
• Coordinating and overseeing contractors performing maintenance activities.
• Handle confidential documents ensuring they remain secure.
• Preparing reports and compliance documentation.
• Handle day-to-day facilities activities.
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle confidential documents ensuring they remain secure.
• Prepare invoices, Interim payments and Variation orders for Chairman Approval and follow-up with finance department, contractor and consultant office.
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Conduct research and prepare presentations or reports as assigned.
• Handling All DASH Expansion files (letters for all contractors outgoing and incoming)
• Handling all Transmittals, WIR, MIR and RFI technical and non-technical for approvals.
• Preparing excel sheets comparisons from different suppliers in order to get approvals form Management.
• Following up with all contracts for Expansion project maters.
• Attend meetings and keep minutes.
• Prepare and Submit deferent purchasing orders.
• Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
• Created detailed expense reports and requests for capital expenditures.
• Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.
• Managed office supplies, vendors, organization and upkeep.
• Directed guests, routed deliveries, and courier services.
• Screened applicant resumes and coordinated both phone and in-person interviews.
• Answered and managed incoming and outgoing calls while recording accurate messages.
• Opened and properly distributed incoming & out coming mail.
• Greeted numerous visitors, including VIPs, vendors and interview candidates.
• Assisted with event planning, including associated travel and logistical arrangements.
• Served as corporate liaison between the finance, IT and marketing departments.