Executive Assistant To CEO
Abar Hail Water Company
مجموع سنوات الخبرة :11 years, 2 أشهر
Acting as a first point of contact, Handle prioritize correspondence, e-mails, letters
phone calls, tracking and receive packages etc.
Assists the CEO with daily administrative duties and completes a broad variety of
administrative tasks that include managing an active calendar of appointments;
completing expense reports; composing and preparing correspondence; arranging
complex and detailed international travel plans, including flight, VIP lounge, hotel
booking, car rental, itineraries and agendas and compiling documents for meetings.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and followsthrough
on projects to successful completion, often with deadline pressures.
Prepares reports (Sales - Production etc.) by collecting and analyzing information.
Overseeing executive office - mentoring, training, and coaching office staff and
delegating assignments to ensure maximum productivity
Prepare regular /personal expenses reports, office budgets and keep records
Maintaining executive’s agenda, planning appointments, board meetings, conferences,
prepare transcribe and creating a long term schedule for CEO.
Managing charitable projects, external activities
Schedules and attends meetings/interviews on behalf of CEO, taking notes and
recording minutes
Prepare invoices, financial statements letters, payments requests.
Creating company memos, policies, notifications as required
Conduct any research for the executive needs and prepare presentations.
Researching conferences, trade shows, and other events that may be relevant to
company business.
Handling personal business ( premises rent collection, maintenance and developments)
Follow up on labor, commercial cases, keep records of judgments, sessions and
manage the Najiz website
Provides high-level administrative, organizational support and assistance to CEO
Creating daily, weekly and monthly reports to CEO (ops, administrative, purchasing,
sales, maintenance, etc.) and provide data analysis reports
Arranging, scheduling online meeting and keep minutes
Call customers in a weekly basis in order to evaluate sales and ops staff
Create and count ops staff overtime report
Preparing and disseminating correspondence, memos and forms
Dealing with insurance and media advertising companies
Composing letters or emails to vendors, clients, or customers on behalf of the company
Maintain records/logs incoming - outgoing correspondence, company instructions,
reports, minutes of meeting, transmittals, tenders, training, projects records etc.
Managing and coordinating office drivers on a daily basis
Prepare regular reports on expenses and office budgets
Developing and implementing office policies by setting up procedures and standards to
guide the operation of the office
Coordinating office activities and operations to secure efficiency and compliance to
company policies
Secretarial support for meetings as and when required by the manager, including
drafting and circulating meeting agendas, preparing minutes, communicating
meeting reminders, confirming venues and arranging refreshments. Writing and
distributing comprehensive minutes and action points to all members post
meeting.
Handle ISO external annual audit
Organize a filing system for important and confidential company documents
Coordinating with Civil Defense for license approval and renewal
Managing office supplies stock, placing stationery orders
Tender bidding preparation paper work ( collection, payment, submission )
Maintain and update company databases (contacts list, organization chart etc.)
Conferring with accounting department to help make payments, process incoming
invoices, and verify receipts
During Qatalum IPO from July 2018 to Dec 2018
• Managing large amounts of inbound and outbound calls in a timely manner
• Following call center "scripts" when handling different topics
• Meet personal/team qualitative and quantitative targets
• Take customer calls and provide accurate, satisfactory answers to their queries and concerns
• Collaborate with other call center professionals to improve customer service
• Identifying customers' needs, clarify information, research every issue and providing solutions
Computer Application and Hardware