Group Finance And Administration Manager
Alma company for catering and food services
Total years of experience :14 years, 5 Months
Leadership and development
Lead and manage the finance team, providing guidance, mentorship, and support.
Foster a high-performance culture, encourage professional growth, and ensure the team's effectiveness and productivity. Take overall control of the company’s accounting and finance function
Ensure that the company financial statements are robust, compliant and support current activities and future growth Prepare and update the monthly budget for the operations in different parts
Monitor and manage key operating expenses, including payroll, administrative costs, rent fees and make appropriate recommendations on budget control
Lead analysis of monthly financials in order to identify positive or negative trends from budget/forecasts and develop actions to resolve all variances from the budget
Report to the company’s CEO on weekly/monthly financial performance of operations in Saudi Arabia
Evaluate data pertaining to costs in order to plan budgets, prepare operational and risk reports for management’s analysis Build and manage relationships with banks in KSA for funding and financing purposes
Negotiate with different stakeholders (mainly banks) for car financing and car leasing opportunities in KSA
Discuss and negotiate car rental options and payment schedules with car operators and lessors
Provide auditors with any data or information that they might need as part of their annual auditing procedures
Work with a dynamic team for any ad-hoc requests that might arise as part of the normal course of business
#Financial reporting and compliance
Financial Asset Management to maximize returns
Vendor Management
Tax returns and compliance
Intercompany and Intra Company management
Managing working Capital and Full control over cash flow
Ensuring the business meets all its statutory and compliance obligations, including statutory accounting and tax issues. Risk Management - Assessing operations and observed the financial risk
Insurance policies renewals and updates
Giving guidance on financial decision by monitoring policies and procedures
Capex Management for new stores and refurbishment
Impairment assessment with Central Finance team
Full involvement in the Budget & Start Plan process land supporting head of business in planning targets
Preparing Income statement, Balance sheet and cash
Prepare accurate and timely financial statements, reports, and presentations for management and external stakeholders.
Responsible for the accounting operations of the company.
Communicate routinely with Operation Managers on a variety of job-related topics, including bonding, insurance, and contract agreements.
Participate in the formation and implementation of company financial plans
Preparation of all monthly financial reports Work with outside accounting / financial firms on monthly close-out procedure. Maintains general ledger by transferring subsidiary accounts, preparing a trial balance, and Provide reporting and budgeting as required by Senior Management
Work with project management staff ensuring proper compliance with accounting procedures reviewing and analyzing job cost estimates and reports monthly
Develop written accounting procedures for the operations staff and work with the team to ensure proper . implementation and compliance
Ensure compliance with VAT principles Liaise with our Financial Manager to improve financial procedures, Coordinate /interface with cost .accounting system software provider
Prepares and records asset, liability, revenue, and expenses entries by compiling and analyzing account information
#STRATEGIC INITIATIVE RESPONSIBILITIES
Creating new accounting / operations procedures to prepare and manage a rapidly growing entity and the evolving business structure
Develop and maintain relationships with key partners including banks, title companies, etc. that will support and grow the business
Monitor and analyse business development costs and conversion rates, providing feedback to the relevant teams.
Supervises and participates in the preparation of financial statements and reports.
Enters or directs the entry and maintenance of accounting records to show receipts and expenditures.
Maintains general and subsidiary ledgers, accounts receivable, revenue distribution, depreciation, cost, property, and operating expenses, and insurance records.
Directs, conducts, and/or participates in cost analyses and rate studies.
Prepares statements and reports of estimated future costs and revenues.
Review of accounting and administrative controls.
Establishes system controls for new financial systems and develops procedures to improve existing systems. Coordinates preparation of external audit materials and external financial reporting.
Reviews financial statements with management personnel.
Manages the deployment and maintenance of new accounting, timekeeping, payroll, inventory, property, and other related procedures and controls
Manage and oversee the entire accounting team
Conduct all necessary training to keep the team’s skills and knowledge up to date See that tax interviews are conducted properly with clients
Ensure that all necessary documents are requested, collected, and compiled Review corporate and personal income tax returns to ensure accuracy
Advise business owners and individuals regarding the tax code Oversee the processing of state and federal payroll taxes
Prepare monthly journal vouchers for accruals, provisions, prepayments and adjustments.
Perform monthly finalization of accounts.
Prepare monthly financial reports of accounting and finance department.
Assist in the preparation of budget schedules and annual business plan reports.
Assist in preparation of yearly board meeting report.
Maintain and update subsidiary ledgers and records of all items.
Maintain schedule of prepayments and accruals.
Maintain accounts receivable records on a per project basis (general, paid maintenance, Special services and sales of spare parts, others etc...)
Prepare and submit accounts receivable report on a monthly basis.
Report, on monthly basis, handed over projects (general contracts) and check if all company entitlements were received. Compute monthly sales for New Installation and Paid Maintenance contracts as per the company's policies and procedures.
Prepare unfilled works/excess billing schedule on a monthly basis for New Installation and Paid Maintenance.
Verify correctness of time sheet entries, enter time sheets in the system and prepare monthly payroll.
Assist in preparation of financial year-end closing schedules such as provision for termination benefits, advance billings, unfilled works, analysis of accounts receivable Schedules.
Responsible for the processing invoices for various vendors in various currencies, including, Diving center Expense (Petty Cash), Human Resources (Payroll), Employee Benefits, Insurance, Other Intercompany, Boats Rents
Pays vendors (Boats Owners) scheduling and preparing checks, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments.
Preparing commissions for salesmen and Divers.
Maintains accounting ledgers by verifying and posting account transactions.
Responsible for the processing TEZ company invoices for Preparing the lists and follow-up collection on time Preparing Profit and Loss statement for every trip.
Preparing Financial Statements.
Communicate routinely with Project Managers on a variety of job-related topics including bonding, insurance and contract agreements.
Participate in the formation and implementation of company financial plans
Preparation of all monthly financial reports
Work closely with service line manager and admin to create moderate state contract invoicing packages on multiple projects.
Ability to organize and review moderate amounts of back-up including time-sheets, subcontractor invoices and vendor reimbursements.
Able to manipulate large manual Excel invoice spreadsheets and work within client schedule delivery deadlines. Calculate and prepare client billings.
Prepares asset, liability, and capital account entries by compiling and analyzing account information.
Documents financial transactions by entering account information.
Recommends financial actions by analyzing accounting options.
Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports
Substantiates financial transactions by auditing documents.
Maintains accounting controls by preparing and recommending policies and procedures.
Guides accounting clerical staff by coordinating activities and answering questions.
Reconciles financial discrepancies by collecting and analyzing account information.
Secures financial information by completing database backups.
Maintains financial security by following internal controls.
Prepares payments by verifying documentation, and requesting disbursements.
Maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, and general ledger entries.
Ensure the integrity and accuracy of financial data through regular reconciliation and verification.
Oversee accounts receivable, monitor customer payments, and take necessary actions on overdue accounts.
Ensure documents are readily available for audits and inquiries.
Process payroll, including calculation of wages, deductions, and taxes.