Ahmed Elsamahi MBA Office Manager EA PA C Suite

Provide executive support to the VP of Advocacy in managing the portfolio of Business Groups and Councils.
• Coordinate the formation, restructuring, and registration processes for Business Groups and Councils in line
with Dubai Chambers’ policies.
• Serve as a liaison between the VP’s office, Business Group/Council chairpersons, members, and external
stakeho lders to ensure smooth communication and operations.
• Schedule, organize, and follow up on Business Group/Council board meetings, AGM, and Forums, including
agenda preparation, document circulation, and minute-taking.
• Track and monitor the performance, KPIs, and deliverables of Business Groups and Councils, ensuring timely
submission of reports and updates to the VP.
• Maintain an updated database of Business Group & Council Board members, leadership teams, and POC.
• Follow-up on action points from Business Group/Council meetings to ensure timely implementation.
• Coordinate with internal departments (Legal, Communications, Events, Membership) to support the needs
and activities of the Business Groups and Councils.
• Manage confidential correspondence and sensitive information related to Business Group and Councils.

Manages Director calendar and ensure no duplicate booking
2. Follow-up daily tasks and report progress
3. Follow up operational activities like KPIs, risks etc...
4. Performing bookkeeping tasks such as invoicing, monitoring accounts, and budget tracking. 5. Maintaining job files, vendor files, and other files related to the company's operations.
6. Purchasing office supplies, equipment, and furniture.
7. Overseeing the maintenance of office facilities, and equipment.
8. Performing other relevant duties when needed.
9. Manage phone calls and correspondence (E-mail, letters, packages etc.)
10. Drafting official department correspondents
11. Responsible for Department communications including the intranet website 12. Manages the expense requests.

Organize and plan CEO’s work calendar and schedule all internal/external meetings and appointments.
● Manage and prioritize the CEO's schedule, including scheduling appointments, meetings, and travel arrangements.
● Prepare correspondence, reports, and presentations as requested by the CEO.
● Manage incoming and outgoing calls, emails, and mail on behalf of the CEO.
● Arrange and coordinate company events, meetings, and presentations.
● Act as a liaison between the CEO and internal departments, as well as external clients and partners.
● Maintain confidentiality and handle sensitive information with discretion.
● Provide general administrative support, such as data entry, filing, and organizing records.
● Manage project timelines and provide updates to the CEO.
● Take minutes of meetings and distribute them to relevant stakeholders.
● Perform other related duties as assigned (log books for doctors, testimonials, and experience letters)
● Dealing with verbal orders and making decisions

Workforce Planning: Collaborate with department heads and project managers to determine the required number of blue-collar workers for various projects or operations. Analyze workload projections, skill requirements, and labor market conditions to develop comprehensive workforce plans.
 Recruitment and Selection: Develop recruitment strategies to attract and select qualified blue-collar candidates. Coordinate with HR and recruitment agencies to source candidates through various channels such as job postings, referrals, and job fairs. Conduct interviews, assess candidates' skills, verify qualifications, and make hiring decisions.
 Onboarding and Training: Coordinate the onboarding process for newly hired blue-collar workers. Ensure they receive proper orientation, safety training, and necessary equipment to perform their jobs effectively. Collaborate
with training departments to organize and deliver relevant training programs to enhance workers' skills and
knowledge.
 Performance Management: Conduct regular performance evaluations, provide feedback, and identify areas for
improvement. Implement disciplinary actions,

In this role, my mission was to plan, monitor and achieve business results for the Agency.
 Develop high quality administrative strategies /plans ensuring their alignment with short-term & long-term objectives.
 Lead and motivate subordinates to advance employee engagement develop a high performing managerial team.
 Oversee all operations and business activities desired results and are consistent with the overall strategy and mission.
 Enforce adherence to legal guidelines and in-house policies to maintain the company’s legality and business ethics.
 Review financial and non-financial reports to devise solutions or improvements
 Build trust relations with key partners and stakeholders and act as a point of contact for important shareholders.

Develop PR campaigns and media relations strategies
 Collaborate with internal teams (e.g. marketing) and maintain open communication with senior management
 Edit and update promotional material and publications (brochures, videos, social media posts etc.)  Prepare and distribute press releases
 Organize PR events (e.g. open days, press conferences) and serve as the company’s spokesperson  Seek opportunities for partnerships, sponsorships and advertising
 Address inquiries from the media and other parties
 Track media coverage and follow industry trends
 Prepare and submit PR reports and manage PR issues

Welcoming guests to the hotel in a polite, and friendly and helpful manner. Answering telephone calls and patches them through to the appropriate extensions.
Reports directly to the Office Manager
 Organizing office maintenance and repair work.
 Signing of deliveries, receiving and distributing mails.
 Prepares and receive Couriers and properly handed over to respective personnel, calls screening,
understanding of incoming facsimile, and screening of visitors.
 Handling Check in and checkout guest.

Morning Routine & Prioritization
1. Check Emails & Messages - Review and prioritize emails, WhatsApp, and other communication channels.
2. Review CEO’s Calendar - Ensure all scheduled meetings, travel, and appointments are well-organized.
3. Prepare Daily Briefings - Provide the CEO with key updates, meeting agendas, and briefing documents.
4. Set Priorities for the Day - Identify urgent tasks and align them with the CEO’s goals.

Meetings & Communication Management
5. Schedule & Coordinate Meetings - Arrange internal and external meetings, ensuring logistics are in place.
6. Prepare Meeting Agendas & Minutes - Draft agendas, attend meetings, and take minutes with action points.
7. Follow Up on Action Items - Track pending tasks from meetings and ensure execution.
8. Liaise with Stakeholders - Communicate with clients, board members, and team members on the CEO’s behalf.

Administrative & Operational Support
9. Manage CEO’s Travel Arrangements - Book flights, hotels, transportation, and prepare travel itineraries.
10. Handle Confidential Documents - Draft reports, agreements, and other sensitive materials.
11. Process Expenses & Reimbursements - Track business expenses and submit reports.
12. Oversee Office Operations - Ensure the CEO’s office is running efficiently.