Sr. Executive Assistant to CEO
Federal Tax Authority
Total years of experience :12 years, 10 Months
Manages Director calendar and ensure no duplicate booking
2. Follow-up daily tasks and report progress
3. Follow up operational activities like KPIs, risks etc...
4. Performing bookkeeping tasks such as invoicing, monitoring accounts, and budget tracking. 5. Maintaining job files, vendor files, and other files related to the company's operations.
6. Purchasing office supplies, equipment, and furniture.
7. Overseeing the maintenance of office facilities, and equipment.
8. Performing other relevant duties when needed.
9. Manage phone calls and correspondence (E-mail, letters, packages etc.)
10. Drafting official department correspondents
11. Responsible for Department communications including the intranet website 12. Manages the expense requests.
Organize and plan CEO’s work calendar and schedule all internal/external meetings and appointments.
● Manage and prioritize the CEO's schedule, including scheduling appointments, meetings, and travel arrangements.
● Prepare correspondence, reports, and presentations as requested by the CEO.
● Manage incoming and outgoing calls, emails, and mail on behalf of the CEO.
● Arrange and coordinate company events, meetings, and presentations.
● Act as a liaison between the CEO and internal departments, as well as external clients and partners.
● Maintain confidentiality and handle sensitive information with discretion.
● Provide general administrative support, such as data entry, filing, and organizing records.
● Manage project timelines and provide updates to the CEO.
● Take minutes of meetings and distribute them to relevant stakeholders.
● Perform other related duties as assigned (log books for doctors, testimonials, and experience letters)
● Dealing with verbal orders and making decisions
Workforce Planning: Collaborate with department heads and project managers to determine the required number of blue-collar workers for various projects or operations. Analyze workload projections, skill requirements, and labor market conditions to develop comprehensive workforce plans.
Recruitment and Selection: Develop recruitment strategies to attract and select qualified blue-collar candidates. Coordinate with HR and recruitment agencies to source candidates through various channels such as job postings, referrals, and job fairs. Conduct interviews, assess candidates' skills, verify qualifications, and make hiring decisions.
Onboarding and Training: Coordinate the onboarding process for newly hired blue-collar workers. Ensure they receive proper orientation, safety training, and necessary equipment to perform their jobs effectively. Collaborate
with training departments to organize and deliver relevant training programs to enhance workers' skills and
knowledge.
Performance Management: Conduct regular performance evaluations, provide feedback, and identify areas for
improvement. Implement disciplinary actions,
In this role, my mission was to plan, monitor and achieve business results for the Agency.
Develop high quality administrative strategies /plans ensuring their alignment with short-term & long-term objectives.
Lead and motivate subordinates to advance employee engagement develop a high performing managerial team.
Oversee all operations and business activities desired results and are consistent with the overall strategy and mission.
Enforce adherence to legal guidelines and in-house policies to maintain the company’s legality and business ethics.
Review financial and non-financial reports to devise solutions or improvements
Build trust relations with key partners and stakeholders and act as a point of contact for important shareholders.
Develop PR campaigns and media relations strategies
Collaborate with internal teams (e.g. marketing) and maintain open communication with senior management
Edit and update promotional material and publications (brochures, videos, social media posts etc.) Prepare and distribute press releases
Organize PR events (e.g. open days, press conferences) and serve as the company’s spokesperson Seek opportunities for partnerships, sponsorships and advertising
Address inquiries from the media and other parties
Track media coverage and follow industry trends
Prepare and submit PR reports and manage PR issues
Welcoming guests to the hotel in a polite, and friendly and helpful manner. Answering telephone calls and patches them through to the appropriate extensions.
Reports directly to the Office Manager
Organizing office maintenance and repair work.
Signing of deliveries, receiving and distributing mails.
Prepares and receive Couriers and properly handed over to respective personnel, calls screening,
understanding of incoming facsimile, and screening of visitors.
Handling Check in and checkout guest.
MBA is related to business administration in public sector as all
certified in governmental business administration sector
