Accounts Receivables & Billing Specialist
DHL
Total years of experience :19 years, 4 Months
Posts customer payments by recording cash, checks, and credit card transactions.
Posts revenues by verifying and entering transactions form lock box and local deposits.
Updates receivables by totaling unpaid invoices.
Maintains records by microfilming invoices, debits, and credits.
Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers;
Resolves valid or authorized deductions by entering adjusting entries.
Resolves invalid or unauthorized deductions by following pending deductions procedures.
Resolves collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department.
Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report.
Protects organization's value by keeping information confidential.
Updates job knowledge by participating in educational opportunities.
Accomplishes accounting and organization mission by completing related results as needed.
• Review financial statements and data. Utilize financial data to improve efficiency.
• Prepare and control operational budgets.
• Improve processes and policies in support of organizational goals.
Formulate and implement departmental and organizational policies and procedures to maximize output. Monitor adherence to rules, regulations and procedures.
• Assist in recruitment and placement of required staff; establishment of organizational structure; delegation of tasks and accountabilities. Establish work schedules. Supervise staff. Monitor and evaluate performance.
• Risk Management - Oversee organizational insurance policies. Ensure health and Safety committee meetings are held and tasks assigned.
• Provide monthly forecast for how cash, AR & UB will impact CU working capital
• Initiate and schedule escalation meeting to mitigate risks for collection and decrease of AR due in beginning of each month
• Create Payment plan and initiate follow up meeting with customer on monthly basis
• Maintain Etisalat AR on the system (SAP) and provide monthly reports to reflect clear account status to help setting the cash target for each quarter
• Develop business by gaining new contracts, analyzing logistical problems and producing new solutions
• Provide forecasts on Net Sales, UM, NS/WC etc.
• Provide full analysis for budget and costing related to the project related
to the account.
• Update billings plan and ensure that customer billing is done in a timely
manner.
• Review on KPI's, identify red flag areas
• Review backlog conversion with project teams for key projects to ensure
that financial performance is in accordance with forecast
• Prepare internal payments for employees.
• Prepare and handling payment for suppliers
• Responsible of handling all payments for governmental payments (social insurance, sales tax, salary tax, withholding tax, etc…)
• Handling (American Express) accounts for employees’ payments and booking.
• Responsible of payments for rentals (journal entries, writing checks & booking)
• Responsible of some GL accounts.
• Reallocation of some invoices to be booked on system
• Responsible of providing board of trustees with all financial information as required.
• Handling all kinds of payments (suppliers, taxes, rentals, etc...)
• Preparing monthly reports to the board of trustees
• Handling all children accounts
• Deal with the governmental organizations
• Handling payroll for employees
• Prepares letters, reports, records and other related documents regarding finance issues
• Maintains departmental, personnel, and financial records.
• Handling all fixed assets accounts (recording &monthly depreciation)
• Handling taxes monthly work
• Perform basic accounting/finance work as required
• Handling some GL accounts entries on the system
• Preparing journal entries
• Preparing invoices
• Handling customers accounts in the system
• Perform other related duties as required
• Perform basic accounting/ finance work as required.