Head of Procurement
Ithmar Co. for Development & Agri-Industries
مجموع سنوات الخبرة :18 years, 5 أشهر
- Develop and communicate a procurement business plan; establish, communicate and implement
long-term goals for the department in order to promote effectiveness and efficiency.
- Develop, communicate and administer procurement team performance and development plans
and appraisals.
- Serve as the primary contact for procurement related questions, training, policy and procedure
interpretation and alignment by all departments.
- Oversee contract development and administration.
- Develop and implement procurement-related training programs for the procurement team and
organization.
- Manage current procurement policies, procedures and programs with a focus on their ability to
enhance organizational value and efficiency; meet regularly with respective departments
regarding procurement for their understanding and/or recommendations to enhance policies,
procedures and develop, communicate and implement new/revised policies, procedures and
programs as needed.
- Develop a centralized procurement program that adds value and efficiency to the organization;
- Process purchase orders; develops bids and proposals; and reconcile any invoice discrepancies
- Supervising day-to-day operations of the administrative department and staff members.
- Hiring, training, and evaluating employees, taking corrective action when necessary.
- Developing, reviewing, and improving administrative systems, policies, and procedures.
- Ensuring office is stocked with necessary supplies and all equipment is working and properly
maintained.
- Working with accounting and management team to set budgets, monitor spending, and processing
payroll and other expenses.
- Planning, scheduling, and promoting office events, including meetings, conferences, interviews,
orientations, and training sessions.
- Collecting, organizing, and storing information using computers and filing systems.
- Overseeing special projects and tracking progress towards company goals.
- Building new and expanding existing skills by engaging in educational opportunities.
- Devise and use fruitful sourcing strategies
- Discover profitable suppliers and initiate business and organization partnerships
- Negotiate with external vendors to secure advantageous terms
- Approve the ordering of necessary goods and services
- Finalize purchase details of orders and deliveries
- Examine and test existing contracts
- Track and report key functional metrics to reduce expenses and improve effectiveness
- Collaborate with key persons to ensure clarity of the specifications and expectations of the company
- Foresee alterations in the comparative negotiating ability of suppliers and clients
- Expect unfavorable events through analysis of data and prepare control strategies
- Perform risk management for supply contracts and agreements
- Control spend and build a culture of long-term saving on procurement costs
- Supervising day-to-day operations of the administrative department and staff members.
- Hiring, training, and evaluating employees, taking corrective action when necessary.
- Developing, reviewing, and improving administrative systems, policies, and procedures.
- Ensuring office is stocked with necessary supplies and all equipment is working and properly
maintained.
- Working with accounting and management team to set budgets, monitor spending, and processing
payroll and other expenses.
- Planning, scheduling, and promoting office events, including meetings, conferences, interviews,
orientations, and training sessions.
- Collecting, organizing, and storing information using computers and filing systems.
- Overseeing special projects and tracking progress towards company goals.
- Building new and expanding existing skills by engaging in educational opportunities.
- Devise and use fruitful sourcing strategies
- Discover profitable suppliers and initiate business and organization partnerships
- Negotiate with external vendors to secure advantageous terms
- Approve the ordering of necessary goods and services
- Finalize purchase details of orders and deliveries
- Examine and test existing contracts
- Track and report key functional metrics to reduce expenses and improve effectiveness
- Collaborate with key persons to ensure clarity of the specifications and expectations of the company
- Foresee alterations in the comparative negotiating ability of suppliers and clients
- Expect unfavorable events through analysis of data and prepare control strategies
- Perform risk management for supply contracts and agreements
- Control spend and build a culture of long-term saving on procurement costs
- Contribute to the preparation of the whole Project plans even Operation or Business features, forecast
budget and monitor the performance and budget versus the plan so that the business is aware of anticipated
costs/revenues and areas of unsatisfactory performance are identified
- Keep track of the challenges and issues raised through monitoring reports from divisions to see how this
will impact on the objectives of its Strategic Plan.
- Support the division’s work in the project and the results based monitoring.
- Coordinate with the annual operations and business plan committee team member.
- Supervise the implementation of projects to ensure that the project cycle is completed, meeting agreed
project parameters (cost budget, timelines, scope and quality), standards and objectives
- Cooperate with the business head to manage, follow up and control the implementation of the annual
operations and business plan, and prepare the monthly reports accordingly.
- Monitor, analyze and report on budgets and forecasts to the Portfolio Manager and/or Business Manager,
highlighting any variances, and providing suggestions for resolution.
- Follow up the project operations plan (sometimes multiple plans) reviewing the plans regularly to ensure
tasks and milestones are being achieved in a timely manner.
- Follow up on any actions, quickly address any difficulties, and escalate issues with the line Manager where
necessary
- prepare agendas and programs for meetings and follow-up implementation of their contents
- conduct the daily meetings regards the operation issues which need to quick action to be discussed with
the concerned managers
- Prepare and send the daily progress regards the agro-operation, maintenance, Fleet, and Reclamation
activities
- Provide the needed support to the departments managers
- Coordinating project meeting, issues and sessions with other department managers.
- Prepare the presentations, documents, files, spreadsheets and databases for the project operations and
results.
- Maintain and organize an electronic and paper record of monitoring operation reports.
- Draft, edit and proof read letters, briefs, speeches, memoranda and other documents.
- Provide minute taking and summary record duties as required.
- Provides office services by implementing administrative systems, procedures, and policies; monitoring
administrative projects; maintaining suggestion program
- Recommend improvements to policy and direct the implementation of instructions covering all areas of
Administration activity so that all relevant procedural/legislative requirements are fulfilled while delivering a
quality, cost-effective service
- Ensure that all activities are monitored and regulatory compliance audits and inspections are conducted for
an effective implementation of regulatory standards
- Adhering to the rules of health and environmental safety.
- Perform other related duties or assignments as directed from the
- Coordinate with the annual operations and business plan committee team member.
- Cooperate with the business head to manage, follow up and control the implementation of the annual
operations and business plan, and prepare the monthly reports accordingly.
- Monitor, analyze and report on budgets and forecasts to the Portfolio Manager and/or Business Manager,
highlighting any variances, and providing suggestions for resolution.
- Follow up the project operations plan (sometimes multiple plans) using (MS Project), reviewing the plans
regularly to ensure tasks and milestones are being achieved in a timely manner.
- Follow up on any actions, quickly address any difficulties, and escalate issues with the Business Manager
where necessary
- prepare agendas and programs for meetings and follow-up implementation of their contents
- conduct the daily meetings regards the operation issues which need to quick action to be discussed with
the concerned managers
- conduct the daily, weekly & monthly meetings regards the operations
- prepare and send the daily progress regards the agro-operation, maintenance, Fleet, Drilling and
Reclamation activities Follow up the precision farm technologies implemented in the project, such as the
weather forecast and water management.
- Performing administrative duties
- provide the needed support to the departments' managers
- Coordinating project meeting, issues and sessions with other department managers.
- Prepare the presentations, documents, files, spreadsheets and databases for the project operations and
results.
- Preparing periodical operation reports.
- Design and implement all material plans and ensure compliance to all purchasing policies and manage all communication for all engineering activities and assist to buy all supplies and equipment and maintain quality for same.
- Evaluate all quotes and coordinate with vendors to provide required component bids and analyze all vendor performance to improve all purchasing process.
- Develop and maintain professional relationships with all suppliers and prepare reports for all purchasing departments and provide support to all managers to plan and execute all purchasing processes and provide an effective interface with all departments.
- Administer everyday activities of all purchasing staff and provide training to staff to ensure compliance to cGMP and monitor all purchasing activities and design various cost effective methods according to demands.
- Evaluate and maintain all reports for inventory re order and coordinate with internal departments for same and maintain an efficient purchase order system and manager all communication with internal customers and recommend improvements to all service levels and ensure accuracy.
- Design and implement various purchasing strategies and procurement policies and participate in all supplier reduction programs in coordination with global supply chain team and determine
appropriate programs for all purchase requirements and assist to reduce supply chain cost.
- Manage all supplier contracts and assist to administer best pricing strategies for all purchase materials and suppliers and analyze all new issue sin materials and recommend strategies to improve quality and manage inventory levels for all products.
- Oversee all programs and assist to purchase all materials and non-capital equipment and participate in various purchasing processes and prepare appropriate budget and implement all optimal contract negotiation.
- Analyze all existing procedures for purchasing agents and approve all non-capital requisitions and evaluate all competitive bids and requests for proposals and prepare all competitive agreements and design al system and procedures to minimize cost for all customers.
- Supervise all audit activities and evaluate all purchase orders and payment perform and assist to eliminate any discrepancy in same and prepare all contract terms and conditions.
- Provide administrative support for HR executives
- Organize, compile, update company personnel records and documentation
- Manage and update HR databases with different information such as new hires, terminations, sick
leaves, warnings, vacation and days off
- Help in payroll management, preparation and payment
- Prepare, manage and store paperwork for HR policies and procedures
- Answer employees’ questions and provide requested information
- Maintain schedule and coordinate calendar activities
- Assist recruiters in posting job ads on careers pages and processing received resumes
- Answer telephone calls and provide needed information
- Create reports for senior management
- Help organize and manage new employee orientation, on-boarding, and training programs
- Oversee all daily office functions ensuring the organization and staff have a satisfying work
environment.
- Serve as the first point of contact to answer, screen and transfer incoming calls as well as office
visitors.
- Be responsible for all vendor management which includes ordering equipment and supplies,
managing and monitoring service levels, invoice reconciliation and addressing unsatisfactory vendor
services.
- Manage IT environment and serve as the primary liaison with IT consultant.
- Coordinate logistics and prepare meeting materials for Board of Directors and Committee Meetings.
- Maintain Office files and records as well as update Outlook contacts central database.
- Coordinate annual international meeting in Kampala, Uganda and other domestic and international
meetings as needed, with duties that include planning accommodations, menus, space set-up,
managing to a budget, coordinating local transportation, and managing audio/visual requirements
- Provide event planning assistance to the Development and Program teams as needed for other
events.
- Working with the Vice President, Strategic Operations, coordinate all staff activities such as brown
bag luncheons, volunteer activities, social engagements and holiday celebrations.
- Manage and maintain President & CEO’s calendar including scheduling appointments,
internal/external meetings and conference calls.
- Coordinate President & CEO’s travel itineraries, flights, hotel accommodation, rental car and other
travel needs.
- Draft and edit correspondence, communications, presentations and other documents on behalf of
President & CEO.
- Complete monthly expense reconciliation for President & CEO’s corporate credit card and out of
pocket expenses.
- Secure appropriate signatures and track documents through the approval process on behalf of
President & CEO.
- Serve as a liaison with internal staff at all levels.
- Interact with external partners as well as leadership.
- Provide assistant and support to Vice President, Strategic Operations on various projects such as new
employee onboarding, Board calendar planning and staff communication.
- Support other Senior Management staff on other projects as needed.
- Prepare agendas for meetings, briefing materials and presentations as needed to support the
President & CEO.
- Provide administrative support to President & CEO in order to increase his availability for
- Perform accurate research and analysis.
- Coordinate arrangements, meetings and/or conferences as assigned.
- Take dictation and write correspondence.
- Compile, proofread and revise drafts of documents and reports.
- Daily record keeping and filing of documents.
- Prepare reports, presentations and correspondence accurately and swiftly.
- Create and organize information, and generate reference tools for easy use.
- Answer and screen telephone calls, and respond to emails, messages and other correspondence.
- Operate and maintain office equipment.
- Manage busy calendar, meeting coordination and travel arrangements.
- Professionally greet and receive guests and clients.
- Ensure efficient and effective administrative information and
- Insert customer and account data by inputting text based and numerical information from source documents within time limits
- Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry
- Review data for deficiencies or errors, correct any incompatibilities if possible and check output
- Research and obtain further information for incomplete documents
- Apply data program techniques and procedures
- Generate reports, store completed work in designated locations and perform backup operations
- Scan documents and print files, when needed
- Keep information confidential
- Respond to queries for information and access relevant files
- Comply with data integrity and security policies
- Ensure proper use of office equipment and address any malfunctions
- Responsible for processing and uploading daily ACH files, and verifying that all files were successfully transmitted and accepted by each bank.
- Assist with troubleshooting any issues that may arise in the ACH transmission process with the related bank and Pay development team to ensure effective resolution.
- Interact with personnel from various banking institutions and internal departments to resolve issues in regards to transaction settlements.
- Apply sound decision-making techniques and exhibit necessary follow up with internal and external partners related to ACH files.
- Maintain current knowledge of ACH rules and standard controls.
- Performs daily Processing Audits and necessary follow up actions.
- Adhere to operational controls, including applicable laws, rules and regulations impacting ACH services and policies.
- Respond to client and service requests via emails, calls or cases for various banking inquiries including copies of checks, tracer requests, and stop payments.
- Assist Team Lead with various projects, risk mitigation tasks, and process improvements.
- arrange appointments with doctors, pharmacists and hospital medical teams, which may include pre-arranged appointments or regular 'cold' calling
- make presentations to doctors, practice staff and nurses in GP surgeries, hospital doctors and pharmacists in the retail sector
- organize conferences for doctors and other medical staff
- build and maintain positive working relationships with medical staff and support administrative staff
- manage budgets for catering, outside speakers, conferences and hospitality
- keep detailed records of all contacts
- reach, and if possible exceed, annual sales targets
- win new customers, as well as developing long-term relationships with existing ones
- plan work schedules and weekly and monthly timetables with the area sales team or discuss future targets with the area sales manager
- regularly attend company meetings, technical data presentations and briefings
- keep up to date with the latest clinical data supplied by the company, and interpret, present and discuss this data with health professionals during presentations
- analyze sales data to improve results and make sure resources are effectively allocated
- monitor competitor activity and competitors' products
- keep up to date with new developments in the NHS, anticipate potential negative and positive impacts on the business and adapt strategy accordingly
- develop strategies for increasing opportunities to meet and talk to contacts in the medical and healthcare sector
- stay informed about the activities of health services in a particular area
Grade : 54 out of 100