Administrative specialist
IDP Education Pty Ltd
Total years of experience :21 years, 3 Months
Functions:
1. Arrangement oversea events open day which is takes place the exhibition in the KSA with USA, Australia, UK universities
2. As part of the organizational will be involved activates of the employees and product such as follow up and contracting with suppliers’ offshore company.
3. Establish processes and schedules to ensure all required submissions are made accurately and in a timely manner.
4. Track actions and progress resulting from gate reviews and maintain all documentation
5. Plan, prioritize and schedule meetings and appointments for Directors and other management. Make decisions on a daily basis regarding calendars
6. Respond to and initiate inquiries (questions regarding purchasing, personnel, facilities, administration, and specialized programs) Explain policies, answer questions, and independently resolve problems whenever feasible.
7. Coordinate responses to data requests from internal and external auditors and customers
8. Create and format documents electronically including letters, memos, status reports, presentations, spreadsheets (Excel), and other related documents.
- Preparation of movements of funds, branches and follow-up.
- Registration restrictions daily.
- Migrate accounts to ledgers assistance.
- Follow-up statements of banks.
- Prepare monthly reports on the movement of sales branches.
- Extract the cost of goods received from abroad.
- Preparation of accounts, customers - suppliers - detailing all the delegates each branch separately.
- Follow the movement of stock.
Listen
Read phonetically
• Monitor 3170 Employees daily attendance .
• Monitor leave of absence, checking of remaining credit leave and used leave
• Monitor Employee’s Sick Leave, Annual Leave .
• Prepare summary of absence and attendance every end of the month.
• Preparing the vouchers, billing time sheets, pay slips of the employees .
• Preparing correspondence /document for the employees like salary certificate, loan letter, experience letter, no objection letter, issue warning letters, experience letter. ..etc.
- Referring staff for pre- employment medical check up.
- Preparing staff I.D cards.
- Renewalling staff contracts.
- Filing staff documents.
- Issuing staff uniform.
- In addition to providing full range of functions relating to social insurance.
- Modeling of entry and exit of personnel.
- Prepare periodic reports on staff abusers legal age.
-Follow-up to financial compensation to Almomn him in the event of danger.
• Maintain files and records of all employees .
• Filing the documents .
• Expatriates leave application receive and find their next due and get approval from respective department heads.
• Get flight ticket in time prior to departure of the staff and arrange accommodation in hotels for staff.
• Update the expatriate staff leave and return date in the follow up.
Inform expatriate staff’s arrival to operations and take necessary action for their
travel to location.
•Liaise with various locations on staff matters.
•Check e-mails regularly and take action.
•Filing.
•Salary structure to be prepared when new staff joins and obtain the approval.
•Type memos, file notes, letters etc..
•Collect requests for uniforms and prepare to send it to the locations..
- In addition to providing full range of functions relating to social insurance.
- Maintaining the financial records, registering the general vouchers and posting all the accounts to the general ledger.
• Worked with many stores (New phone & My phone& your phone)
o - Maintaining the financial records, registering the general vouchers and posting all the accounts to the general ledger.
o Engineering and Trade as safety & security.
o Make sure that every worker would wear the safety clothes.
o Making workers daily reports.
o I checked the safety of labors and other building equipments.