Accounts Payable Specialist
Hightide
Total years of experience :14 years, 4 Months
• Ensuring documents are properly separated, verified and coded in SAP Concur.
• All accounts payable supporting documents are attached in order, properly numbered
• Contacting vendor for any discrepancies in records and for missing records.
• Ensuring Vendor reconciliations.
• Ensuring Bank reconciliations
• All Invoices and credit notes are updated in SAP Concur and Sage X3.
• Payments are posted for vendors in Sage X3.
• Inventory is updated on weekly basis.
• Utilities are downloaded from website and sent forward to SAP concur via an email.
• Ensuring Invoices details are downloaded form share point and website, these are then incorporated in excel and uploaded in Sage X3.
• Payments are posted in Sage X3 in relevant Bank and store location.
• Unreconciled bank amounts are investigated
• Establish and maintain financial reports and business plans
• Prepare financial budgets and plans and analyze various outlooks for same.
• Ensuring internal controls are in place for credit customers and inventory management.
• Day by day comparison of sales and investigate any anomaly.
• Auditing the work of accounting department
• Ensuring expenses for each head remains within budget and above budget expenses are approved from management.
• Calculating impact on ROI on above budget expenses and presenting it to management.
• Claims from principal are approved and accounted for within timelines.
• Discounts to customers are accounted for after approval from principal.
• Preparing payroll in software, reconcile with source data and with previous month.
• Preparing variable incentive policy in coordination with business unit head and presenting to management for approval.
• Preparing People cost budget and presenting to management for approval.
• Ensuring correct amount is posted in ledgers for people cost and each sector is charged correct amount.
• Preparing and presenting projections for sales, cost and people cost to management for new projects.
• Verification of budgeted sales, cost with actual and calculating score for each employee for annual appraisal.
• Presenting rating of employees using bell curve to management.
• Visualizing people cost, training and recruitment data using Power BI.
• Setting goals for all departments before start of Fiscal Year.
• Ensure timely processing of final clearance as per policy.
• Identify anomaly from policies, procedures and ensure corrective action is taken.
• Perform trend analysis for Travelling, exits, new hires, variable incentives for each designation, area and interdepartmental.
• Preparing and presenting people cost forecasts, variance analysis to management.
• Preparing policies in line with outcome of trend analysis and to control cost to be in line with budget.
• Dealing with high amount of data and consolidate sheets using different tools in Excel and Power Bi.
• Preparing payroll in software and reconcile with source data and with previous month.
• Maintaining and developing personnel record systems
• Preparing and distributing information to employees
• Leads different HR Projects (not just projects from the compensation and benefits area)
• Preparing and presenting HR budget to management.
• Leading Microsoft dynamics implementation project in HR.
• Reviewing and analyzing accounting records and financial statements to ensure accuracy and completeness
• Coordinating with auditors, Tax Advisers and lawyers for complex transactions.
• Ensuring Month end closing of each project and of overall company financials.
• Research and prepare monthly, quarterly and annual budget for donor projects
• Monthly reporting to board on overall status of organization
• Provide financial and accounting advice to CEO
• Ensure compliance with financial, procurement & admin policies
• Identify weaknesses in internal controls and taking necessary actions to mitigate it
• Act as lead person and providing overall supervision to procurement and admin staff
•Analyze daily sales by Family / sub-family / item
•Analyze variances Actual sales Vs Budget / Forecast
•Cash Flow Management: drive the store to maximize the Profitability
•Analyze daily (weekly/monthly) Margin for all departments
•Analyze negative margin and ensure corrective actions are taken
•Deeply involved in the organization of the general stock take.
•Analyze Shrinkage results and implement formalized action plans to improve
•Approve Stock Taking Corrections, results and ensure proper appropriation from Commercial Teams of the stock taking operations.
•Control stock depreciation calculation
•Control Home Deliveries provision & ensure regular clearing
•Control Internal sales process
•Setting yearly Budget & monthly Forecast
•Control and validate all financial documents sent to Centralized Office (GL / Asset). Ensure no delay to transfer of documents to HO Finance.
•Communicate timely Inventory results (Physical Stock)
•Review and approve monthly payroll as per P&P
•Monitor the Maintenance / Security contracts issuance and renewal
•Propose action plans for cost saving
•Initiate and conduct periodical Audits on CCO to minimize cash flow risks
Control and approve monthly CCO cash float, do spot check safe counts
•Conduct Receiving controls to ensure proper merchandise flow
•Ensure strict implementation of Internal Audit recommendations
•Preparing Financial Feasibility for Buildings to be hired and presenting it to CEO for Approval.
•Preparing and recording asset, liability, revenue, and expenses entries for each building.
•Verifying expenses are properly signed, authorized before being entered.
•Preparing Income Statement, Balance Sheet for each building and consolidated Income Statement, Balance Sheet.
•Preparing Budgeted Income, Expenses, for new building using results of same type of building hired in past.
•Preparing Bank Reconciliation.
•Comparing Actual Income, Expenses with budget and identifying reasons for Material Variances.
•Preparing projected cash flow Statement for each building and consolidated cash flow for all buildings.
•Issuing tenant statements and supporting schedules. Ensuring that all property and tenant lease input information is up to date and correct.
•Designing ERP System for Real Estate. Coordinating with Software developers to improve current reporting.
•Making Cash and Cheques deposits as required and Cash Handling.
•Examining accounting records and draft reports to help Property/Portfolio Managers develop and handle their budgets.
•Preparing Utility Bills and diesel consumption report for Buildings operating on Generator at end of each Month. Ensuring that Diesel Loss remains within budget.
•Preparing Final Accounts using bank statements.
•Providing bookkeeping services using Sage, Tally.
•Preparing Budgets for Production, Sales, Expenses, Fixed Assets
•Preparing Budgeted Income Statement and Balance Sheet
•Preparing costing schedule using different costing methods
•Preparing NPV, IRR Schedule for Feasibility studies.
•Preparing and recording asset, liability, revenue, and expenses entries
•Preparing and reviewing Bank Reconciliation
•Preparing Costing schedule according to IAS2 for different chemicals manufactured and imported.
•Assisting internal auditors in conducting Audit for Inventory, Fixed Assets, Receivables, Payables.
•Preparing Payroll for employees and making deductions as is required
•Preparing and recording asset, liability, revenue, and expenses entries.
•Reviewing Intercompany Transactions and reconciling them.
•Preparing and Reviewing Bank Reconciliation.
•Preparing Financial Statements for each site and consolidated Financial Statements for all site.
•Preparing Income and cost schedule at particular date according to IAS 11 for each site.
•Preparing Projected cash flow statement for each site and comparing actual cash flow against projected.
•Preparing costing schedule, breakeven analysis, sales price to be set in order to achieve certain profit margin for concrete production.
•Preparing Payroll for employees and making deduction from salary as required.
I have completed Bsc(Hons) from Oxford Brookes University in Applied Accounting
I have completed all 14 Papers of ACCA which is equivalent to Masters Degree
My Favourite subject right from O-Levels was Mathematics.
I had very keen interest in Additional-Maths.