Procurement manager
United Building Company
Total des années d'expérience :17 years, 1 Mois
*Handling all the company procurement activities, logistics & inventory management.
* Work closely with the CEO/PROJECTS Director to set the business direction for the Procurement Department division in line
with the Company’s overall objectives.
* Develop and implement new procurement System (ERP - Oracle Procurement) to automate ongoing purchasing / Inventory
management, resulting in accurate cost reductions reports along with other related reports to monitor & control inventories
and process simplification and standardization lead to in improving the efficiencies and speed of process.
* Draft UBC Procurement department Policy & Procedure after studying the business process and submitted for approval as
per the company DOA.
* Analyze data and prepare annual procurement plan. including long lead items to avoid any delay might affect the project’s
schedule, follow up and expedite delivery whenever needed.
* Manage every aspect of the supply chain and Control inventory management, including tracking stock levels and implementing measures to prevent stock outs or overstocking.
* Negotiate and Finalize contracts and agreements to secure best deals for the company, ensuring compliance with budgets,
quality and delivery in timely manner, follow up delivery of goods to meet materials requirement schedules.
* Delegate tasks and supervise the work of purchasing and procurement agents across the department, Review and follow
up on daily basis the status of the tasks/ requestions and take necessary action on tasks, to ensure compliance with
requestions deadlines.
* Personally handle major requirements as the Designated Procurement Contact and do the necessary to procure the
required goods or service.
* Support and coordinate with the tender department by providing competing prices to build competing bids.
* Identify and research potential new suppliers, Maintain a strong relationship with all key vendors.
* Conduct vendor evaluation semiannual basses, in order to update the approved company vendors approved list by adding
or blacklist vendors.
* Review, validate and distribute periodic management reports.
* Providing reports as requested to the top management on procurement activity, savings and achievements.
* Prepare accurate savings analysis and reporting procedures to ensure that direct manager has access to realistic savings
figures to inform company budget processes and efficiency reviews.
*Handling all the company along with its subsidiary (UBC - UNITED BUILDING COMPANY / UFM - United Facility management
) procurement activities.
* Work closely with the CEO/GCFO to set the business direction for the Procurement Department division in line with the
Company’s overall objectives.
* Develop and implement new procurement System (ERP - Oracle Procurement) to automate ongoing purchasing / Inventory
management, resulting in accurate cost reductions reports along with other related reports to monitor & control inventories
and process simplification and standardization lead to in improving the efficiencies and speed of process.
* Draft the Procurement department Policy & Procedure after studying the business process in the group/ subsidiaries and
submitted for approval as per the company DOA.
* Analyse data and prepare annual procurement plan. including long lead items to avoid any delay might affect the project’s
schedule or the maintains/ preventative maintenance across the group properties.
* Manage every aspect of the supply chain and Control inventory management, including tracking stock levels and
implementing measures to prevent stockouts or overstocking.
* Negotiate and Finalize contracts and agreements to secure best deals for the company, ensuring compliance with budgets,
quality and delivery in timely manner, follow up delivery of goods and materials to meet goods requirement schedules.
* Delegate tasks and supervise the work of purchasing and procurement agents across the department, Review and follow
up on daily basis the status of the tasks/ PR and take necessary action on tasks, to ensure compliance with
requestions deadlines.
* Personally handle major requirements as the Designated Procurement Contact and do the necessary to procure the
required goods or service.
* Identify and research potential new suppliers, Maintain a strong relationship with all key vendors.
* Review, validate and distribute periodic management reports.
* Providing reports as requested to the top management on procurement activity, savings and achievements.
* Prepare accurate savings analysis and reporting procedures to ensure that direct manager has access to realistic savings
figures to inform company budget processes and efficiency reviews.
• KUCP (Kuwait University construction project ) project: AFDA - The construction of the admiration facilities for the KUCP (2016 - up to date ) Project Value 175 Million K.D . Main Contractor JV Combined group & China State Constrictions
• The Project located at Sabah Al-Salem University City is located to the south-west of Kuwait City, Working as the contractor’s procurement Engineer on the project which includes the construction of 7 buildings ( The Central Administration, the convocation center, the culture center, Library, the Visitor center, the conference center & the Grand Mosque)
• In charge of preparing (RFQ, Review the Technical specifications, Comparison sheets, LOI) for all related Items, and uploading all the procurement activity on ERP System SAP.
• Prepare vendor subcontract list for bid packages (MEP WORKS, Conveying Systems, Low Voltage, Finishing Packages )
• Review all main contract documents (e.g. BOQ, drawings, specifications, contracts conditions, tendering procedures, and all other documents which are important in the bid packages attachment.
• Prepare inquiry documents and send invitation to bidders, make Logs (e.g. RFQ Log, PAR Log, etc), follow up, sending reminders, etc. to get quotation (price offer) on time.
• Receive, review, analyze subcontract’s quotes - Prepare price comparison and technical comparison - making sure that the items to be procured are within budget and met the specifications, drawings, instructions, and the terms and conditions in the main contract.
• Prepare clarification to vendor subcontractor
• Answer technical clarifications and queries from the bidders with the coordination of the Technical department.
• Preparing and finalizing all related Agreements & Contracts as per (FDIC) standards and regulation, follow up the Delivery with suppliers as long with work schedule with subcontractors on site
• Prepare commercial bids evaluation and recommendation Conduct negotiation with vendor subcontractor.
• Monitor expediting activities and identify long lead items, coordinate with the material engineers, design section, managers, submittals approval monitoring, payment
• monitoring, etc. - making sure that the delivery of the items is on-time or ahead of schedule as per site requirement.
• Checking invoice (Comparing Site work done Quantities with supplied manpower by subcontractors ), arrival of materials, verification and payment monitoring
• leading the Quantity serving team in preparing project payment and finalize it with the consultants', preparing Subcontractors payment .
• Keeping all the hard copies documents and well organized in the filing cabinets.
• Keeping all the soft copies documents and making back up for future use.
• MPW (Ministry of Public Works ) project: Construction, Completion and Maintenance of Roads and Interchanges on the Western Part of Jamal Abdul Nasser Street RA-213 (2015 - up to date ) Project Value 35 Million K.D . The Project located at Jamal Abdul Nasser Street. The works include widening and installation of new roads and four (4) Round-about intersections at the at-grade sections, diamond type interchanges. Service/access roads will be constructed for both the east and west bound directions. The bridges to be installed have bored pile-type foundation and the superstructure is a concrete pre-stressed box-girder type. The approach structures are composed of a Mechanically Stabilized Earth (MSE) Retaining Wall. Four (4) pedestrian bridges will be installed. All bridges are concrete (Double T-Precast slabs) All utilities encountered along the ROW shall be removed, reinstalled, relocated or protected. These are: • Storm water drainage lines • Telephone Lines • Lighting And Electrical Works • Sanitary lines • Fresh and brackish water • Gas pipes • Traffic control systems, Landscaping And Irrigation Works
• In charge of preparing (RFQ, Review the Technical specifications, Comparison sheets, LOI) for all related Items from Shuttering systems, Ceramic, , Aluminum doors & Windows for Pedistrian bridges, Steel doors, interlock and kerbstone blocks, Etc, Reporting Directly to the Projects Manger
• Prepare vendor subcontract list for bid packages (E.g Shuttering systems Sanitary & Plumping works, Trafic Systems, Street lighting, Telephone Networks, Paint, Plastering, SIGMA Steel doors, Terrazzo Tiles, Etc)
• Following up with site the Open work and available manpower by the subcontractors to ensure work is going as schedule, if not pressure Subcontractors to increases manpower to avoid any delay at site, and the same for Suppliers.
• Prepare procurement master schedule (e.g. Procurement Audit Trail, Procurement Plan Schedule, etc.) based on internal project schedule and managers directives.
• Review all main contract documents (e.g. BOQ, drawings, specifications, contracts conditions, tendering procedures, and all other documents which are important in the bid packages attachment.
• Prepare inquiry documents and send invitation to bidders, make Logs (e.g. RFQ Log, PAR Log, etc), follow up, sending reminders, etc. to get quotation (price offer) on time.
• Receive, review, analyze subcontract’s quotes - Prepare price comparison and technical comparison - making sure that the items to be procured are within budget and met the specifications, drawings, instructions, and the terms and conditions in the main contract.
• Prepare clarification to vendor subcontractor
• Answer technical clarifications and queries from the bidders.
• Preparing and finalizing all related Agreements & Contracts as per (FIDIC) standards and regulation, follow up the Delivery with suppliers as long with work schedule with subcontractors on site
• Prepare commercial bids evaluation and recommendation Conduct negotiation with vendor subcontractor.
• Monitor expediting activities and identify long lead items, coordinate with the material engineers, design section, managers, submittals approval monitoring, payment
• monitoring, etc. - making sure that the delivery of the items is on-time or ahead of schedule as per site requirement.
• Checking invoice (Comparing Site work done Quantities with supplied manpower by subcontractors ), arrival of materials, verification and payment monitoring
• leading the Quantity serving team in preparing project payment and finalize it with the consultants', preparing Subcontractors payment .
• Filling up vendors evaluation after project completion
• Keeping all the hard copies documents and well organized in the filing cabinets.
• Keeping all the soft copies documents and making back up for future use.
• PAHW (public authority for housing welfare) project: Construction, Completion & Maintenance of Public Buildings in Block (N1 & N3) at Jaber Al Ahmad City PAHW contract no. 1207-(2013 - 2016) Project Value 62 Million K.D .
Working as the contractor’s procurement Enginner on the project which includes the construction of 54 public buildings simultaneously. The project is meant to support the initial working of the city and includes schools, clinics, supermarkets, mosques.
1. In charge of preparing (RFQ, Review the Technical specifications, Comparison sheets, LOI) for all related Items from Shuttering systems, Ceramic, Wooden doors, Aluminum doors & Windows, Steel doors, Terrazzo Tiles, Etc, Reporting Directly to the Projects Manger
2. Prepare vendor subcontract list for bid packages (E.g Shuttering systems, HVAC, Electrical works, Sanitary & Plumping works, Ceramic works, Marble, Wooden doors, Aluminum doors & Windows, Paint, Plastering, SIGMA Steel doors, Terrazzo Tiles, Etc)
3. Following up with site the Open work and available manpower by the subcontractors to ensure work is going as schedule, if not pressure Subcontractors to increases manpower to avoid any delay at site, and the same for Suppliers.
4. Prepare procurement master schedule (e.g. Procurement Audit Trail, Procurement Plan Schedule, etc.) based on internal project schedule and managers directives.
5. Review all main contract documents (e.g. BOQ, drawings, specifications, contracts conditions, tendering procedures, and all other documents which are important in the bid packages attachment.
6. Prepare inquiry documents and send invitation to bidders, make Logs (e.g. RFQ Log, PAR Log, etc), follow up, sending reminders, etc. to get quotation (price offer) on time.
7. Receive, review, analyze subcontract’s quotes - Prepare price comparison and technical comparison - making sure that the items to be procured are within budget and met the specifications, drawings, instructions, and the terms and conditions in the main contract.
8. Prepare clarification to vendor subcontractor
9. Answer technical clarifications and queries from the bidders.
10. Prepare commercial bids evaluation and recommendation Conduct negotiation with vendor subcontractor.
11. Monitor expediting activities and identify long lead items, coordinate with the material engineers, design section, managers, submittals approval monitoring, payment
12. monitoring, etc. - making sure that the delivery of the items is on-time or ahead of schedule as per site requirement.
13. Checking invoice (Comparing Site work done Quantities with supplied manpower by subcontractors ), arrival of materials, verification and payment monitoring
14. Filling up vendors evaluation after project completion
15. Keeping all the hard copies documents and well organized in the filing cabinets.
16. Keeping all the soft copies documents and making back up for future use.
• PAHW (public authority for housing welfare) project: Jaber Al-Ahmed City, infrastructure works - blocks N1 & N3 - PAHW contract no. 1152-(2011- 2013) Project Value 68 Million K.D .
Project activities from Soil improvement of total area of 4, 865, 228 m2, Sanitary sewer line has a total length of 12, 060 m by non-disruptive method is 9, 677 m long, Storm drainage line has a total length of 22, 806 m (HDPE) pipe Potable water pipeline, the Total length is 33480 m ductile iron pipeline with total quantity of manholes for valves is 442 nos., consist of sluice valves, Air valves, washout valves, Fire hydrants, Pressure Reducing valves and Flow meter. Road works, Telephone, Electrical and Street Lighting, Earth station for Satellite building, coastal station building, frequency station building, safety building, garage building and service building.
1. Ensure all procurement activities based on established procedures and company policies
2. Prepare vendor subcontract list for bid packages (E.g Electrical, Fresh water network, Steet lighting, road works, stormwater drainage, sanitary lines), Prepare procurement master schedule (e.g. Procurement Audit Trail, Procurement Plan Schedule, etc.) based on internal project schedule and managers directives.
3. Review all main contract documents (e.g. BOQ, drawings, specifications, contracts
conditions, tendering procedures, and all other documents which are important in the bid packages attachment.
4. Prepare inquiry documents and send invitation to bidders, make Logs (e.g. RFQ Log, PAR Log, etc), follow up, sending reminders, etc. to get quotation (price offer) on time.
5. Receive, review, analyze subcontract’s quotes - Prepare price comparison and technical comparison - making sure that the items to be procured are within budget and met the specifications, drawings, instructions, and the terms and conditions in the main contract.
6. Prepare clarification to vendor subcontractor
7. Answer technical clarifications and queries from the bidders.
8. Prepare commercial bids evaluation and recommendation Conduct negotiation with vendor subcontractor.
9. Monitor expediting activities and identify long lead items, coordinate with the material engineers, design section, managers, submittals approval monitoring, payment
10. monitoring, etc. - making sure that the delivery of the items is on-time or ahead of schedule as per site requirement.
11. Checking invoice, arrival of materials, verification and payment monitoring
12. Filling up vendors evaluation after project completion
13. Keeping all the hard copies documents and well organized in the filing cabinets.
14. Keeping all the soft copies documents and making back up for future use.
• KNPC (Kuwait National Petroleum Company) Project No. CB/PD/1123 (Revamp of effluent Treatment Facilities at Ahmadi, Abdulah and shuaiba Refiners (MAA, MAB and SHU Refineries) (2009- 2011) Project Value 72 Million K.D .
1. In charge of preparing (RFQ, Review the Technical specifications, Comparison sheets, LOI, Agreements, and Reporting Directly to the Projects Director .
2. Preparing and finalizing all related Agreements & Contracts
3. Follow up the Delivery with suppliers as long with work schedule with subcontractors on site.
4. Also reviewing the MTC’s and in line upon obtaining material approval, arranging the TPI with local agencies providing all information to our Vendor’s to be prepared.
5. Review all main contract documents (e.g. BOQ, drawings, specifications, contracts conditions, tendering procedures, and all other documents which are important in the bid packages attachment.
6. Prepare inquiry documents and send invitation to bidders, make Logs (e.g. RFQ Log, PAR Log, etc), follow up, sending reminders, etc. to get quotation (price offer) on time.
7. Receive, review, analyze subcontract’s quotes - Prepare price comparison and technical comparison - making sure that the items to be procured are within budget and met the specifications, drawings, instructions, and the terms and conditions in the main contract.
8. Prepare clarification to vendor subcontractor
9. Answer technical clarifications and queries from the bidders.
10. Prepare commercial bids evaluation and recommendation Conduct negotiation with vendor subcontractor.
11. Monitor expediting activities and identify long lead items, coordinate with the material engineers, design section, managers, submittals approval monitoring, payment
12. monitoring, etc. - making sure that the delivery of the items is on-time or ahead of schedule as per site requirement.
13. Checking invoice (Comparing Site work done Quantities with supplied manpower by subcontractors ), arrival of materials, verification and payment monitoring
14. Filling up vendors evaluation after project completion
15. Keeping all the hard copies documents and well organized in the filing cabinets.
16. Keeping all the soft copies documents and making back up for future use.
Projects
• K.O.C (Kuwait Oil Company) EPC project no 33015 (2007 -2009), installation of new flare stacks and liquid separator- Project Value 5.9 Million K.D .
1. in charge in procure all mechanical items (carbon steel pipes, stainless steel pipes, fittings, flanges, 90 & 45 degree elbows, equal & unequal Tees, Split Tees, Reducers, Spectacle blinds, weldolets, Straingers, and all other items related to mechanical fittings, was also in charge of valves procurement (gate valves, Ball valves, Check valves, glob valves, …etc.)
2. Preparing and finalizing all related Agreements & Contracts as per (FIDIC) standards and regulation, follow up the Delivery with suppliers as long with work schedule with subcontractors on site.
3. Also reviewing the MTC’s and in line upon obtaining material approval, arranging the TPI with local agencies providing all information to our Vendor’s to be prepared.
4. Following up with site the Open work and available manpower by the subcontractors to ensure work is going as schedule, if not pressure Subcontractors to increases manpower to avoid any delay at site, and the same for Suppliers.
5. Prepare procurement master schedule (e.g. Procurement Audit Trail, Procurement Plan Schedule, etc.) based on internal project schedule and managers directives.
6. Review all main contract documents (e.g. BOQ, drawings, specifications, contracts conditions, tendering procedures, and all other documents which are important in the bid packages attachment.
7. Prepare inquiry documents and send invitation to bidders, make Logs (e.g. RFQ Log, PAR Log, etc), follow up, sending reminders, etc. to get quotation (price offer) on time.
8. Receive, review, analyze subcontract’s quotes - Prepare price comparison and technical comparison - making sure that the items to be procured are within budget and met the specifications, drawings, instructions, and the terms and conditions in the main contract.
9. Prepare clarification to vendor subcontractor
10. Answer technical clarifications and queries from the bidders.
11. Prepare commercial bids evaluation and recommendation Conduct negotiation with vendor subcontractor.
12. Monitor expediting activities and identify long lead items, coordinate with the material engineers, design section, managers, submittals approval monitoring, payment
13. monitoring, etc. - making sure that the delivery of the items is on-time or ahead of schedule as per site requirement.
14. Checking invoice (Comparing Site work done Quantities with supplied manpower by subcontractors ), arrival of materials, verification and payment monitoring
15. Filling up vendors evaluation after project completion
16. Keeping all the hard copies documents and well organized in the filing cabinets.
17. Keeping all the soft copies documents and making back up for future use.
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