Chairman Office Manager
Al-Khaldi Holding
مجموع سنوات الخبرة :17 years, 9 أشهر
Preparation of monthly appointments and private business agenda for
Executive Director
- Preparation of weekly work plan to the Director-General and Executive
Director
- Maintaining the general appearance of the office's senior management in
terms of cleanliness and arrangement - receiving visitors and their senior
management welcome
- Edit and print letters and correspondence for senior management
coordination
- Save and maintenance of all files of senior management office to ensure safety
and speed called
- Receiving and routing mail and incoming fax on behalf of senior
management and presented to the competent and indexing of these
documents
- Write the minutes of all meetings and hearings
- Preparation for private meetings or senior management meetings and
periodic coordination and processing of all the documents and the documents
pertaining to the subject of the meeting
- Booking tickets Flight and hotels and the organization of business trips
- Preparing for the presentations on POWERPOINT.
- Experience in preparing all the legal contracts in Arabic & English,
Memorandums of Understanding as well.
- Excellent translation from Arabic into English & English into Arabic.-
Excellent in Arabic & English Typing
- Long experience with business software for an office environment, such as
excel, word and project.
- Responsible for preparing all the Financial Operations such as (LGs - LCs -
Bank Transfers - Insurance Policies)
- job control language (JCL)
Tasks and
responsibilities
- Audit and oversight to the project accounts
- Understanding of local labor laws an advantage
- Follow-up preparation of functional structures.
- All the above must be done according to the procedure authorized official of
the Executive Secretariat - the executive secretary is responsible for keeping
all the special quality to conduct the Executive Secretariat and all his works
are subject to internal audit logs model
Prepared budgets and analyzed data for management team.
Managed projects within strict deadlines and budget constraints.
Prepared vendor invoices and processed incoming payments.
Reviewed timesheets and administered employee entitlements with excellent HR knowledge.
Coordinated and maintained impressive office organization to keep facilities efficient, organized and professional.
Supervised senior management with daily office operations, coordinating meetings and other tasks as requested.
Negotiated with vendors to minimize costs and improve service delivery.
Handled conflicts and complaints with strong problem-solving and mediation skills.
Consulted with senior management to develop operational enhancements, streamline processes and increase team performance.
Developed Standard Operating Procedures (SOP) for administrative employees.
Enhanced productivity of managers by providing expert administrative support.
Built rapport with key stakeholders to improve communication and operational delivery.
Completed orientations to integrate new staff to company systems and culture.
Provided complete meeting support, including materials preparation and minute-taking.
Finalized vendor and employee contracts with strong legal knowledge.
Interacted with customers professionally by phone, email or in-person to provide information and direct queries to appropriate staff members.
Managed high volumes of correspondence with excellent record-keeping and minimal response times.
Trained and mentored staff to drive performance and target achievement.
Oversaw office inventory ordering, requisitions and stocking.
Conducted risk assessments to reach regulatory compliance and promote staff health and safety.
Managed costs and billing, resolving financial discrepancies effectively through organizational management of account information.
Improved overall office efficiency by establishing smooth workflow processes, monitoring daily productivity and implementing modifications to eliminate operational bottlenecks.
Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
Organized physical files and digitized records to ensure ease of accessibility and retrieval by team members.
Evaluated personnel performance to complete development reviews, addressing concerns and making progress recommendations.
Tracked and recorded team expenses and reconciled accounts to maintain accurate, current and compliant financial records.
Provided proper scheduling of clients, ensuring timely and effective allocation of resources and calendars.
Collaborated and clearly communicated across teams to achieve consistent service delivery.
Managed company data and KPI report generation.
Optimized finance and accounting systems to minimize processing times.
Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
Recruited and hired qualified candidates for vacant and new positions.
Oversaw office budget to responsibly allocate equipment and resources.
Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs.
1. Licentiate of Law Benha University, Egypt 2. Graduation Year: (2005). 3. High Master of English Language, New Horizon, Riyadh, KSA 4. ICDL, Arab Academy for Sciences, Alexandria, Egypt