Administrator
beIN Media Group
مجموع سنوات الخبرة :13 years, 9 أشهر
• Preparation of Annual budget (Capital and Operating) and monthly monitoring of variances
• Acting as the Oracle key user for the Division.
• Initiating and submitting all requests, monitoring cash flow movements, reallocations, matching payments and releasing
• Initiating purchase/ service requisitions and liaising with end users regarding specifications, cost allocation and following up with purchasing department regarding progress of request.
• Acquiring end user’s signature upon receiving goods.
• Liaising with legal department in preparations of new contracts, extensions and amendments.
• Preparing business justifications/ contract approvals
• Preparing, allocating and monitoring budgets.
• Preparing business travel request for the General Manager
• Maintaining leave reports for employees.
• To liaise with Legal & HR department regarding preparations of new contracts, extensions and amendments.
• Initiating purchase/ service requisitions and liaising with end users regarding specifications, cost allocation and following up with purchasing department regarding progress of request.
• Creating Purchase Orders in system
• Requesting finance to open new suppliers / vendors
• Releasing payments in ERP SAP System and forwarding them finance after receiving approvals
• Arranging wire transfer copies and forwarding to suppliers.
• Coordinating with General Service regarding visa, ticket, accommodation, catering and transportation request.
• Coordinating with Procurement concerning tender /projects
• To coordinate and provide support to departments during the time of events, campaigns and outdoor shootings
• Responsible for the establishment of planning and execution of work.
• Overall control of time keeping and administrative affairs.
• Coordinate and manage special projects as required and oversee assistants as required by department structure and workload.
• Assist with recruitment activities as needed to support company objectives, assist with the development, documentation, and implementation of procedures and standards.
• Perform other duties as assigned to insure the success of projects, individuals
and the company.
• To coordinate with the Business Manager on tasks related to freelancers files.
• To assist on the daily office task of Channel’s division.
• To coordinate with General Service’s department related to freelancers Business travel request, Accommodation, Transport.
• To coordinate with Immigration to provide Business visa, visa renewal and exit permits for freelancers and guests.
• To coordinate with HR in issuing new ID badges for freelancers.
• To coordinate with Finance department to submit and follow up on invoices and expense claims related to Channel’s division.
• To open new suppliers with Finance department.
• To update leave planning of employees of Channel’s division.
• To coordinate with IT department to provide username, email id for new freelancers
• To arrange office space for new employees and freelancers in Channel’s division
• To coordinate with purchasing department regarding requisitions, purchase order, purchase or rent of materials and equipment’s.
• Managing day-to-day payments and vouchers.
• Approving and releasing the payments and forwarding to higher Management.
• Liaison with all the related banks regarding daily transactions.
• Handling Projects Payment.
• Supervising correct documentation.
• Preparing contracts for freelancers.
• Arranging accommodation, transport and flight schedule for freelancer’s
• Coordinating with Finance Dept related to invoices, payments or any other financial issues regarding freelancer’s payments.
• Monitoring budget flow related to production programs.
Business Management includes activities associated with running a company, such as controlling, leading, monitoring, organizing, and planning.