Payroll & Personnel Manager
Wavz for digital transformation.
Total years of experience :20 years, 10 Months
• Setting objectives for the Payroll & Personnel in accordance with the annual corporate objectives.
• Coach and empower subordinates for the day-to-day personnel & payroll activities.
• Supervise the department operations and measure performance against defined KPIs.
• Managing the implementing and maintaining the HRIS ERP system (HCM SAP) for the Human Resources department.
• Manage the personnel system and data integrations between personnel and all HR functionalities at EPR System (HCM SAP) to facilitate all the service for our staf.
• Monitoring internal Payroll & Personnel systems and databases to make sure of the smooth running and data accuracy within the applied HCM SAP System.
• Reviewing and monitoring budgets to make sure that we are on track against the agreed budget.
• Act as a consultant to managers and staf regarding related policies and procedures.
• Create detailed reports and present them to the executive management team.
• Develop, recommend, and supervise implementation of personnel policies and procedures.
• Managing and reviewing the monthly payroll processing and accounts reconciliations.
• Ensure complying all records and personnel files with our internal company and legal regulations.
• Analyze HR data to support strategic decision-making and develop best work conditions.
• Accurate and timely payroll processing with monthly updates and salary transfer to all staf bank accounts.
• Generate the requested reports for taxes income settlements (quarterly, semi-annually, and annually) to the Egyptian Tax Authority.
• Manage all the external relationships with the social insurance ofice and labor ofice and fulfill all the governmental regulations.
• Work closely with the team to fulfill all the pre-requisites of the quality, compliance and external auditors and avoid any illegal violations.
• Manage the hiring plan closely with the personnel team after ofering acceptance stage to facilitate the on boarding journey for our new hires.
• Manage the relations with our bank for all related staf issues.
• Reviews, analyzes, and verifies payroll reports, documents, and makes necessary adjustments or corrections through journal entries or other established procedures.
• Running the Monthly Payroll and ensuring that all monthly changes were reflected accurately.
• Track and calculate overtime, deductions, bonuses.
• Initiates payroll processing quality assurance reviews to make sure that we are complying with the right applications and sustain the accuracy level.
• Collect banking information for direct deposit setup and initiate deposits on paydays.
• Responsible for following up the employee contracts including their renewals or terminations.
• Keeping records of insurance coverage and personnel transactions such as hires, promotions, transfers, and terminations
• Handle questions from employees regarding payroll
• Participate in all fundamental and external discussions in relation to payroll whenever the payroll manager is absent.
1. Assure having respected for privacy parameters of operations, professional protocols and personal confidentiality.
2. Designing reports and recommendations based on research and analysis to Payroll Manager and HR Director.
3. Reviews, analyzes and verifies payroll reports and documents for accuracy and makes necessary adjustments or corrections through journal entries or other established procedures yearly payroll budget.
4. Assessing the organization’s pay structure and assessing on conducting
5. Running the Monthly Payroll and ensure that all monthly changes are reflected accurately.
6. Calculate the correct amount incorporating overtime, deductions, bonuses.
7. Initiates payroll processing quality assurance reviews and identifies training issues and/or problem prone processes to ensure optimal efficiency and error-free operations.
8. Collect banking information for direct deposit setup and initiate deposits on paydays.
9. Responsible for following up the employee contracts including their renewal or termination.
10. Keeping records of insurance coverage and personnel transactions such as hires, promotions, transfers and terminations.
11. Handle questions from employees regarding payroll.
12. Participate in all fundamental and external discussions in relation to payroll whenever the payroll manager is absent.
1. Prepare required paperwork to place employee on Payroll and establish personnel file.
2. Responsible for maintaining employee records which consist of employment history records and current employment status.
3. Provide assistance information to employees by Explaining human resources policies, procedures, laws, and standards to new and existing employees.
4. Ensuring new hire paperwork is completed and processed.
5. Informing job applicants of job duties, responsibilities, benefits, schedules, working conditions and promotion opportunities.
6. Prepare letters, memos, routine reports and other correspondence and documents.
7. Prepare the monthly closing reports of employee payment based on employee’s attendance sheet.
8. Processes personnel action forms and ensures proper approvals.
9. Analyze employment-related data and prepare required reports.
10. Perform in-depth analysis and conduct research related to best practice trend and HR efficiency and effectiveness improvement area.
11. Assist on designing HR Policy and guidelines such as competency model and Talent acquisition model, and work with other HR Team for detailed design.
12. Facilitate and support work units in HR management related work process, especially when they are changed (e.g. enhancement tool assignment and my HR Data clean up Assignment) or newly set up by coordinating with related work units to have work process designed and mapped out.
13. Outsourcing labors thatconsist of:
A. Monitoring outsourcing attendance and calculate outsourcing invoices.
B. Responsible for send the missing jobs for each location to the Outsourcing team.
C. Responsible for updating all the jobs in each location on a daily basis.
D. Responsible for the planned Head Count in each location, and communicate with the finance team on a monthly basis.
• Prepare required paperwork to place employee on Payroll and set up personnel file.
• Maintained employee records which consist of employment history records and current employment status.
• Perform in-depth analysis and conduct research related to best practice.
• Help employees by explaining human resources policies, procedures, laws, and standards to new and existing employees.
• Ensuring the fulfilling of the hiring documents for all new hires Prepare letters, memos, routine reports and other correspondence and documents.
• Prepare the monthly closing reports of employee payment based on employees attendance sheet.
• Submitting all personnel forms and ensuring the proper approvals.
• Help with designing HR Policy and guidelines such as competency model and Talent acquisition model, and work with other HR Team for enhancing cycles.
• Monitoring outsourcing attendance and calculating outsourcing invoices.
• Sent the missing jobs for each location to the Outsourcing team.
• Updated all required vacant jobs in all locations daily.
• Responsible for the planned Head Count in each location and communicating with the finance team monthly.
• Assisted in the development and implementation of HR programs, policies, and initiatives, providing support in areas such as performance management, employee engagement, and talent development.
• Administered and maintained HR systems, databases, and records, ensuring accurate and up-to date employee information.
1. Prepares required paperwork to place employee on Payroll and establish personnel file.
2. Making daily store spot check in terms of Personal hygiene, Personnel performance and personnel attendance.
3. Investigate, evaluate and resolve typical administrative and operational problem.
4. Responsible for Maintaining employee records which consist of employment history records, benefits records and current employment status.
5. Provide assistance information to employees, candidates on Human Resources function, activity and services.
6. Prepare letters, memos, routine reports and other correspondence and documents.
7. Responsible for dealing with and finishing all documents for the governmental offices related to personnel ( Labor Office and Social Insurance Office ) for 6 of October Stores ( Mall of Arabia and City Scape Mall ).
8. Prepare the monthly closing reports of employee payment based on employee’s attendance sheet.
• Prepare required paperwork to place employee on Payroll and set up personnel file.
• Making daily store spot check in terms of Personal hygiene, Personnel performance, and personnel attendance
• Investigate, evaluate, and resolve typical administrative and operational problems.
• Maintained employee records consisting of employment history records and current employment status.
• Help employees and candidates which are related to personnel requirements.
• Prepare letters, memos, routine reports and other correspondence and documents.
• Vocal point for the governmental ofices (Labor Ofice and Social Insurance Ofice) for 6 of October Citys Stores (Mall of Arabia and City Scape Mall)
• Prepare the monthly closing reports of employee payment based on employees attendance reports.
• Conducted thorough investigations of employee grievances and complaints, ensuring timely resolution and adherence to company policies and legal requirements.
1. Responsible for all employees files for all employees.
2. Provides advice and help to employees regarding work on a personal level.
3. Responsible for Military Certificates and update it monthly.
4. Responsible for government records about military status, health certificates, service charge, penalties records and registration new hiring.
5. Responsible for assisting management with employees contracts
6. Dealing and finalize the required documents with Social Insurance Office.
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• Responsible for all employees files archiving
• Supplies advice to employees about the personnel regulations
• Responsible for Military Certificates registrations and the regular updates
• Maintaining government records about military status, health certificates, service charge, penalties records and registration new hiring
• Helping in renewal processes of employees contracts.
• Prepare sheets of revenues and sheets of expenses
• Prepare salary for the employee.
• Supporting the converting of accounting and the administration paperwork from manual job to computer
• Create a control system to monitor and control expenses and revenues.
• Create profile data sheet and history file for the hospital patients.
Main tasks:
1. Responsible of treasury.
2. Prepare sheets of revenues and sheets of expenses.
3. Prepare salary for the employee.
Achievements and Records:
A. Convert the accounting and the administration paper work from manual job to computer
B. Create a control system to monitor and control expenses and revenues.
C. Create profile data sheet and history file for the hospital patients.
1. Organize all paper work for HR department
2. Organize all day off’s for all associates
3. Getting train on all government data and requirements
4. Help in interviewing and screening for all departments
• Organize all paperwork for the HR department.
• Organize all day Vacations for all associates.
• Help with interviews and screening cycles for all departments.
1. Organize guest time.
2. Take reservation for the center.
3. Help in promoting the center for all area visitors.
4. Sales and Marketing in El Gouna area for the center to attract guests.