Data entry officer & Meal Assistant
INTERSOS
Total years of experience :5 years, 0 Months
• Update the databases for all the activities and share it with Activity Coordinator and Project Manager.
• Follow the outreach workers and manage the work progress and the check all the identification forms.
• Mange the KOBO system, mange it and ensure that all the outreach worker uploaded all the forms on daily basis
• Translate any documents related to the activities implementation when requested.
• Monitor and follow up the outcome of the material assistance provided by INTERSOS.
• Be available to provide emergency assistance - including first aid (receive training from INTERSOS in delivery of first aid).
• Be available to participate in meetings and trainings in and outside the centres.
• Ensure to keep complete and well-organized records: Manage, fill, archive specific forms for registration, referral and weekly reporting ensuring confidentiality, accuracy and timeliness.
• Collaborate with the Activity Coordinator to provide information for the Weekly, monthly and quarterly reports.
• Accomplish any other tasks requested by the Activity Coordinator and the project manager.
• Monitor and oversee recording of staff attendance
• leave tracking of staff in field office
• Provide administrative support to the area coordinator
• Ensure filing of documentation
• Ensure all assets are registered in asset list and labeled
• Keep track of asset movement and ensure proper filing of asset movements / location
• Ensure proper functioning of internet, landlines, and IT materials (printers, photocopier, scanner, etc)
• Carry out market assessments and keep vendor record up to date
• Prepare payment request for delivered goods
• services, Ensure all vehicles are in good condition and ready for use
• Conduct field visits for Multi-Cluster Location Assessment (MCLA) data collection.
• Conduct interviews with Households, Key Informants, or any other stakeholder to collect information on needs, vulnerabilities, or any other information required for MCLA.
• Prepare and complete paper and electronic data collection forms and tools with high accuracy on a daily manner.
• Provide additional qualitative information and submit relevant reports as required.
• Build and maintain a network with Key Informants and maintain a rapport with households from various communities such as Internally Displaced, Non-Displaced, Host Community, Returnee, Refugee, and Migrant populations.
• Support IOM units on data collection, monitoring, registration, verification or other related activities when required.
• Perform any other duties assigned by direct supervisor or DTM management team.
• Design and develop a database management system in coordination with the database management at the IDP community center and coordinator .
• Experience the system and correct errors for necessary extensions .
• Compile data from target sites, check duplicates and duplicate data and enter them into the database .
• Using ODK / KObO applications to facilitate the process of sending data to the database system .
• Analysis of required data (eg humanitarian interventions, type of intervention, service mapping, monitoring of service indicator / gaps) .
• Capacity building of teams in data collection and training .
• Collecting data from field teams, validating and unloading them in the database .
• Updating and maintaining databases periodically .
• Ensure confidentiality of data .
• Any other tasks
• Ensuring that the data recorded on the data collection forms is entered onto the specific database daily, completely and accurately.
• Identifying any problems with the database and taking appropriate action in discussion with your line manager.
• Ensuring that the on-going trial reports for the specific trials or research projects are kept up-to-date.
• Maintaining adequate records, keeping an up to date filing system.
• Ensuring that appropriate security measures are taken to prevent unauthorized access to data, in accordance with the Data Protection Act.
• Taking brief notes at Project Team Meetings.
• Photocopying documents for dissemination / circulation.
• Help and Support HFs staff in corrections mistakes if found in the reports to insure the smoothness of data flow from the medical staff at our targeted health facilities.
• Filing, and archiving, of the collected data and follow-up constantly on the database.
• Other duties as requested by line manager.