Commercial Secretary
Mapei
مجموع سنوات الخبرة :12 years, 10 أشهر
Commercial Secretary
Oct. 16, 2011 - present
MAPEI CONSTRUCTION CHEMICALS LLC
DIP2, Jebel Ali Dubai
CRM: (Overview)
• Monitoring all incoming/new quotation request from KAM and Customer inquiry from time to time
• Summary of CRM - usage and function
• Mapei Quotation (Run Report) - Prices for customer (summary of quoted
products/customer)
Quotations:
• Uploading new quotation (placing of notes in CRM if info is avail from KAM)
• Checking of approved and existing product price of quotation (if required by KAM)
• Revalidate the price in the approved quotation before quoting - in order not to duplicate the existing price or quote diff price (if no project in particular)
• Validating & resubmission of rejected quotation
• Project sheet - combining/linking of quotation to a project sheet (Mape quotes, diff
customer but quoted the same project)
• Creation of new potential customer - new lead
• Sales order details (customer/product sales history/quotation reference) - In coordination with CSR Team
• Customer status, payment terms and allocated sales Rep
• Revision of existing quotation / prices
• Validating & resubmission of rejected quotation
Documentation:
• Maintaining of Letter & Correspondence
• Technical Submittal (soft copy/hard copy)
• Maintaining number of Technical Submittal per KAM per Project on a monthly basis
• Others - as maybe assigned/directed by KAM
OTHERS (If required):
• Coordinating with Customer related to quotations (if necessary)
• Others - drafting letters as instructed by KAM
Receptionist / Health & Safety Secretary
July 3, 2010 - Oct. 1, 2011
Taghleef Industries LLC
Jebel Ali, Industrial Area 1
• Responsible for attending incoming calls within 2 rings, assessing needs of clients and refer them to appropriate department.
• Promptly dial outgoing calls for the officials as per their request and making a note in the telephone outgoing register.
• Track personal calls.
• Responsible for updating & circulation of Ti- Group Telephone list on monthly basis.
• Prepare monthly summary on intercom usage bills in coordination with IT Dept and submit the same to Immediate Supervisor on a monthly basis.
• Identifying new promotions by Telecom Service providers and submit the proposal
which matches to our company requirements.
• Responsible for booking Conference Room for various meetings and update the booking chart accordingly.
• Responsible to greet & receive visitors, obtain name and nature of business. Direct and guide them to the appropriate individuals.
• Prepare courier documents with accurate receiver's information and arrange for collection.
• Responsible for distribution of Cheques to the suppliers in coordination with Fin.
Dept.
• Verify courier bills department wise and forward the same for approval.
• Responsible for preparing Purchase Requisition, Purchase Orders & Move Orders
related to Administration.
• Labeling of HR & Administration related files in the standard format.
• Responsible for giving First Aid to the employees.
• Providing Secretarial support for the tasks related to Hygiene & Safety Dept.
Asst. Nurse / Receptionist / Secretary / PA Assistant
Aug. 25, 2006 - Oct. 27, 2009 ( finish contract)
Dr. Leila Soudah Clinic
Jumeira 3 Dubai, U.A.E.
* Assisting Dr. in the examination room by preparing patient for: a. OB - Gynae Scan
b. Loop Insertion
c. Wound Dressing
d. Infection Test
e. Hssonography
f. Warts Removal
g. Amniocentesis
h. IUI Procedure
i. Colposcopy
* Entering patient data in the G.E.Scanner Voluson E8, Viewpoint and in the Leisecap.
* Doing CTG / checking vitals signs.
* Preparing letters for referrals.
* Answering phone calls.
* Giving appointments for the patient.
• Direct communication from Germany in case of trouble shooting of the system.
• Responsible for pre approval for insurance of patients.
• Doing bills of patients.
• Computing company expenses.
• Responsible for the Petty cash.
• Responsile for the ISO Accreditation of the Clinic.
: Bachelor of Science in Nursing Our Lady of Fatima College Marulas, Valenzuela, Metro Manila 1990 - 1994
Tertiary: Bachelor of Science in Nursing University of the Assumption San Fernando, Pampanga 1989 - 1990
Secondary: Saint Joseph's Academy San Antonio Mexico, Pampanga 1985 - 1989
Primary: San Antonio Elementary School San Antonio Mexico, Pampanga 1979 - 1985 I hereby certify that the above information is true and correct to the best of my knowledge and belief. Aireen B. Cortez