Ajay Kumar

(a) To formulate the Contracts strategy for Operations & Project works from floating the tender till finalizing the contracts .It includes to identify / prequalify the contractors for various services, Commercial evaluation of the vendors bids, prepare recommendation to award the project, prepare contracts documents mentioning all the necessary commercial & technical aspects related to the projects & Identify and execute cost saving opportunities .

(b) Develops long-term Purchase Agreements for recurring requirements; Propose suitable procurement strategy, i.e., direct negotiation or competitive tendering, duration of Purchase Agreement etc. Conduct regular review of Purchase Agreements to identify need for extension, amendment of items, quantities, prices, etc.

(c) Review & approve Purchase Requisitions for stock items depending on their stock levels, or for the items as requested by the end user, Check/ verifies Purchase Requisitions in terms of procurement strategy, completeness of description/specifications, approved engineering standards, source of supply, feasibility of requirement including delivery date, estimated cost etc .

(d) To Liaison with originators/End-Users and QA/Safety engineers for technical evaluation of offers. Evaluates offers commercially, prepares bid summary /commercial appraisal and conducts necessary verification /negotiations with suppliers as applicable. Examines reasons for rejection of commercially attractive bids and discusses with users on their justification of such rejection.

(e) To identify the Approved Suppliers/ Bidders lists to select the most efficient & reliable sources of supply; Agrees with originators on appropriate manufacturers/ bidder lists for tender purposes . Prepare comprehensive Purchase Enquiry (RFQ) documents complete with specifications, terms and conditions, inspection/test certification, etc and issues such documents to invited Suppliers/Bidders for quotations.

(f) Prepares accurate /comprehensive Purchase Orders/Agreements, obtains approval per delegated financial authority levels. Exercises financial authority on approval of Purchase Enquiries / Orders & Agreements. Ensures Purchase Orders delivered/acknowledged/accepted by successful Suppliers/bidders. Prepares inspection requests as required. Follow up with suppliers to expedite deliveries to meet user requirements and participate in resolving the delivery discrepancies.

(g) Co-ordinates with end-users & stores on the availability of materials for major shut downs in the fields and issue bi-weekly report on the status of procurement processes and material availability to the end-users. Review non/slow moving stocks and recommends item for write off.

(h) Develop sourcing solutions for new product introductions and plan/prioritize the deliveries to suit manufacturing plans & also Lead Vendor Development program ie to find new potential vendors for raw material or any other major requirement.

(i) Performs other related duties such as interviewing prospective Suppliers/bidders, initiates pre-qualification action and explores/recommends new sources of supply. Attends conferences, seminars Follow Company HSE Policy and Procedures and any other duties assigned by the Purchasing Manager .

(j) Daily contacts with Originators up to Section Head / Senior Engineers level to seek and/or pass information/clarification on Stock Level, Re-ordering, Purchase Requisitions, Enquiries, Orders/Agreements.

(k) Provides variety of Inventory Management Services related to stock control, procurement and supply of all types of production, engineering, drilling, Construction, and general materials and equipment required for the operations . Handles complete replenishment cycle for all types of materials that includes identification of the needs up to issue of Purchase Orders.

2) Worked as "Procurement & Contracts Manager" in "J.K Cement Works (Fujairah) FZC, UAE from 10-06-2009 till 20/03/2014.
RAKWCC is a public joint stock company & is one of the largest White Cement manufacturing company in the Gulf region having an annual production capacity of approx. 650, 000MT of white cement. Along with white cement the company also manufacturers Lime & Building blocks in two separate factories.
Lime is produced & sold under the trade name of "RAK Lime Co. Noora" & Building blocks are made & sold under the trade name of "Modern Block Factory".
The Management & Procurement activities are centralized for all the three companies.

3) Worked as Purchasing Engineer in "RAK WHITE CEMENT & CONSTRUCTION MATERIALS from 15-06-2002 till 31/05/2009
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ACHEIVEMENTS / ACCOMPLISHMENTS: • Successfully executing all the procurement & stores activities for the project of Dual process 1750tpd White / 2800tpd Grey Cement Plant at Fujairah, UAE on behalf of J.K. Cement Works (Fujairah) FZC. Major highlights/achievements are of getting 100% Duty rebate from customs on all the import shipments in UAE for this project, Implementation of proper Inventory & stores management, Implementation of Purchase Policies & procedures, Implementation of SAP inventory management & purchase system.
• Successfully handled all the Procurement & Stores activities during the following projects on behalf of RAK White Cement; Up gradation of Kiln No. 3 of RAK White Cement, New Maerz Lime plant (Vertical Shaft Kiln, 600TPD) for RAK Lime Co. NOORA ( Subsidiary of RAK White Cement), New MASA Block Factory for Modern Block Factory (Subsidiary of RAK White Cement)
• Successfully advanced several process improvements over the past years and significant
progress has been realized in making the procurement & inventory management actions
more effective. Various process actions were initiated including improvements to the
Request for Letters of Interest, Request for Proposals, Quote/Bid, Improved & efficient
vendor selection, Sole Brand, and Emergency procurement methods. Mapping of these
procurement methods served to develop workable plans, designed to reduce processing
time, streamline procedures and improve communication with suppliers/vendors/contractors. Divisional improvements included the review of several internal control procedures and related processes in order to improve all facets of Purchasing & stores Division operations and optimize employee knowledge, skills, and abilities to meet changing workforce needs and challenges.