HR Assistant
Energy technical services wll
مجموع سنوات الخبرة :12 years, 6 أشهر
Qatar with covering sectors like Oil & Gas, Civil, and Mechanical & Electrical. Major Clients were Qatar Energy, Qatar Gas, QCHEM &Woqod. One of the major contractors in Shutdown sector.)
Duration : 1st Dec 2019 to 21st Oct 2021 Designation : HR/Admin Assistant
• Draft the appropriate Job Descriptions for the positions of the company.
• Identify the requirement of the company by consulting all the department.
• Identify the source for hiring.
• Attract the potential candidates and interview the candidate.
• Coordinate the interview with the respective department and if selected, complete the documentation.
• Assisting the full employment life cycle from recruitment to exit and providing all administrative support to HR department.
• Handle the Joining formalities (Preparing Offer letter, New Joining Form, Collecting the complete documents from candidates)
• Advance Payment and Travel arrangements for new joiners.
• Handling Employee Database (Both in Soft Form and Files Management)
• Leave application of the employee and Air ticket arrangements.
• Biometric and time sheet monitoring,
• Resignation, Termination and Leave Eligible Employees Exit Formalities (Hand over and Clearance)
• Have done general administration: Making the Material Request form and Coordinate with Purchase team for (Business Card, Stationery and Pantry Items).
• Preparing New Joining salary details, Advance, PRO and Ticket deduction file and Coordinate with Sr. HR Officer for Payroll
• Coordinate with Camp Boss for Employee Transport (Pick up from Airport) and Accommodation.
• Strong Coordination with PRO for New Visa Process of selected candidates (collecting QVC Details from candidates), Business visa Renewal, RP renewal, Health card renewal, Labor card and Collecting NOC documents from selected local transfer candidates.
• Coordinate, Develop and Execute the New recruitment plans with Consultancy in (India, Nepal, Bangladesh, and Sri Lanka).
• Design a compensation package based on business goals and strategy.
• Develop and manage the annual salary review process, including coordinating with managers to ensure accurate and timely completion of salary adjustments.
• Collaborate with cross-functional teams, including HR, finance, and legal, to ensure effective communication and coordination of compensation and benefits initiatives.
• Maintain accurate and up-to-date records and documentation related to compensation and benefits programs.
Recruiting:
a) Source CVs, coordinate & conduct initial round of interview.
b) Preparing Proper documents for mobilization of candidates from different country agents like
demand letter, chamber attestation etc.
c) Having the proper knowledge of handling E-Migrate site (Indian Govt).
d) Finalize recruitment and prepare offer letters and contracts.
e) Coordinate various onboarding activities such as visa processing, travel and accommodation
arrangements etc.
f) Enter their details in ERP
g) Arrange private and government medical insurance for new joiners.
h) Perform various administrative duties such as recordkeeping and filing.
New Employee Joining Activities:
a) Complete New Employee joining Formalities.
b) Conduct New Employee Induction program.
c) Coordinate with PRO to finish Employee RP processing procedures.
d) Coordinate with Employees and Banks for opening Bank Account/Pay cards for new joiners.
Immigration:
a) Renew Employee Passports, QIDs, and health cards and maintain hardcopy and softcopy records of the same.
b) Arrange Employee Exit Permits.
c) Arrange business visa, work visas for employees as and when required.
Training:
a) Identify Training Requirements.
b) Coordinate training activities and maintain training records.
specialize in new construction, maintenance and Fabrication contracts of multidisciplinary nature including Mechanical, Civil and E & I)
Awarded contract for Provision of Multi Discipline Specialize Manpower Services for various QP locations (5 yrs. Contract)
Duration : 18th Mar 2018 to 3 1 st Oct 2019 Designation : Admin Officer.
• Contacting, listing and other required documentation for recruitment for Qatar Petroleum.
• Coordination with recruitment Agencies, Clients and candidates (through mail & Telephone)-regarding CVs, interview schedule, selection etc...
• Prepare Cvs as per QP format and submit it to the client (for Both Additional and Replacement)
• Coordinating with QP Officials for conducting interview/ and documentation.
• Prepare / send various mails, reports etc. including weekly and monthly status report to QP. Documentation of selected candidates.
• Coordination of HR/Admin/Transport Department regarding selected candidates Offer Letter, visa, ticket and pickup arrangements etc.
• Assign them to the concerned departments of Qatar Petroleum after coordinating with QP focal point.
• Prepare monthly timesheet for payroll and submit it to the Accounts
• Prepare monthly Service Entry Sheet request to QP after verifying candidates time sheet.
• Collect SES from client, verify and finally submit to the Accounts
• Handle handover jobs of main HR/Admin department, like - Recruitment, Onboarding, Immigration (applying and renewing visa, QID, Passport etc.)
• Successfully mobilized 100 plus senior technicians to QP
Planning human resource requirements in consultation with heads of different functional & operational areas. Managing the complete recruitment life-cycle which includes designing job descriptions, job posting or sourcing and screening the best talent from diverse sources like job portals, reference, campus, etc. interview scheduling till final placement.
• Handling Pre & Post joining and Exit formalities.
• Input all new and updated data in the ERP system on regular basis
• Preparation of Retainership Agreement/ Promotion letters/ Appointment letters/Termination letters/Warning letters/Conveyance Facility, Timely renewal of retainership agreement of all consultants etc...
• Handling personal files of both Head Office employees and site workers.
• Prepare workmen employed data, Employee database, and Labor Register (on monthly basis) for Audit purpose, Generate various reports like-IWCF training certificate details of site workers,
• Prepare Monthly MIS reports of HO & Crew
• Coordination with crew during On/Off, Checking of POB/DCL of all the rigs on regular basis, Maintain/verifying Attendance sheet of all the rigs
• Maintaining leave records of all the employees at Head Office, Maintaining MIS for Absconding employees for tracking reason & trends.
• Update and maintain Organization Charts.
• Organizing social events like New Year, Birthday, Republic day Celebration & make employees to participate actively in Cultural activities like Sports, Dance, and Singing etc.
• Identify training needs through PMS for all employees and sketch out the training calendar/schedules. Facilitate and supervise training programs, which includes coordination with in-house and external Faculty, course material, organize training kits and aids, Feedback review, Coordinating facility planning (desks, food, transport, and other services) and allocation of workstations.
financing company and providing onshore contract drilling services)
Duration : 11 th November 2013 to 07th November 2015 Designation : HR Executive
• Recruitment: Planning human resource requirements in consultation with heads of different functional & operational areas. Managing the complete recruitment life-cycle which includes designing job descriptions, job posting or sourcing and screening the best talent from diverse sources like job portals, reference, recruitment agencies, campus, consultants etc. interview scheduling till final placement. Arrange induction program for new employees.
• Working on Axapta (ERP) Applications as end user and responsible for Modules like Payroll (Salary Preparation), Personal Administration (hiring, transfer, change in pay, promotion, leaving etc.), Organizational Management (creation of organizational unit, jobs, position etc.) and Time Management (Negative Attendance).
• Performance Administration: Getting Reports from all departments about the Employee performance. Administering performance appraisal forms to measure the performance of the employees of the organization. Preparation of increment and promotion details as per the performance computation.
Travel:
• Act as a point of contact for booking Air tickets (Domestic & International)
• Coordination with travel agency for booking
• Prepare MIS related to Air Travel
General HR Activities:
• Manpower Planning, Crew Movement, Crew Schedule, Manpower Budgeting etc.
• Conducting the Pre & Post joining formalities for the new employees.
• Maintaining leave records of all the employees at Head Office.
• Preparation of Full & Final settlement of Employee.
• Looking after areas like Leave accumulation, encashment, Gratuity etc.
• Handling employee grievances.
• Maintaining MIS for Absconding employees for tracking reason & trends.
• Prepare Checklist of new jonnies and Exit Checklist.
• Generating monthly HR Reports capturing all the monthly events like recruitment, movements, introduction of new policy etc.
• Preparation of letters (Offer, Appointment, Confirmation, Increment, Relieving, warning, etc.).
• Responsible for maintaining Data Base & personal files of all employees.
• Organizing social events like New Year, Birthday, Republic day Celebration & make employees to participate actively in Cultural activities like Sports, Dance, and Singing etc.
Manage end to end recruitment cycle for various clients.
• Identify & Source relevant resumes from job portals, mass mailing, referencing and head hunting according to the desired profile
• Scheduling candidates for telephonic, Face to Face Interview.
• Coordinating interviews and constant follow-ups for the feedback.
• Follow up & ensure candidate joins on time.
• Maintaining Daily and weekly reports, maintaining the reports of Offered Candidate and Joiners.
• Job postings on different job portals, Job boards and other social networking platforms in accordance to the requirements
Support, Managed IT Services, Staff augmentation and HR Services, HR/Payroll Management, Recruitment Process Outsourcing (RPO), Permanent/Contractual/Temporary staffing)
Duration : 12th July 2011 to 13th April 2012 Designation : HR Executive
• Manage end to end recruitment cycle for various clients.
• Identify & Source relevant resumes from job portals, mass mailing, referencing and head hunting according to the desired profile
• Scheduling candidates for telephonic, Face to Face Interview.
• Coordinating interviews and constant follow-ups for the feedback.
• Maintaining Daily and weekly reports, maintaining the reports of Offered Candidate and Joiners.
• Job postings on different job portals, Job boards and other social networking platforms in accordance to the requirements.
Subjects: and First Semester: Colonialism and Nationalism In India Political TheoryiIndian Political Theory English Reading Gandhi Second Semester: Indian Government and Politics Comparative Government and Politics International Relations English History-Medieval Delhi Third Semester: Western Political Thought Public Administration with Special reference to India India's Foreign Policy UNO
Subjects : English Core Political Science Economics Business Studies Accountancy
First Semester Subjects: Mgt & Organisation Behavior Business Policy HR Mgt. Compensation Mgt. Labour Laws Computers Second Semester Subjects: Organisation Theory & Design HR Planning & Perf. Industrial Relation & Employee Management Information System Project study & Viva Voce Computers